JOB SUMMARY: The Director of Finance is responsible for the business and financial operations of the organization, including financial planning, control, and reporting. The Director of Finance is also responsible for the preparation of the annual operating budget and long-range plan financial projections, monthly financial statements, banking relations, information systems management, facilities operations, and the administration of payroll, employee benefits, and personnel policies
Board of Directors
Act as the primary Staff liaison to the Finance Committee and the Audit Committee. Interact with the Board of Directors on a regular basis.
Prepare monthly financial statements and interim reports as requested by the President/CEO in cooperation with the board.
Budgeting and Planning
Work with the Executive Director and the Board of Directors in the development of financial objectives for the Symphony.
Direct the preparation of organizational the annual operating budgets and monthly forecasts with Staff and the Executive Director for Finance Committee and Board approval.
Prepare operating budgets and monthly forecasts for all financial functions, monitor revenues and expenses against approved budget. Recommend and monitor expense control initiatives.
Prepare analyses of variances and recommend revisions to meet the plan and budget.
Work closely with Executive Director and other appropriate Staff in long-range strategic planning and prepare budgets for plan.
Develop relevant and sound financial and administrative policies, procedures and internal controls for accounting, auditing, budgeting, purchasing, inventories, payroll, and administrative service functions.
Implement and monitor policies, procedures, and internal controls ensuring compliance with accuracy and efficiency.
Ensure the organization operates in compliance with applicable laws, tax and accounting codes.
Direct activities relating to the management and control of cash flows, banking relations, and investments.
Participate in the development of investment policies and strategies. Serve as primary contact with fund managers and ensure proper accounting for all investment transactions.
Manage the Symphony’s daily financial activities, including financial record keeping and production of financial statements.
Prepare special analyses as required or requested.
Record Keeping / Reporting
Direct the timely preparation and maintenance of all accounting records and provide appropriate financial and statistical reports.
Maintain the Symphony’s revenue and expense records, produce monthly financial statements, process accounts payable and accounts receivable, process deposits, and maintain records.
Establish and direct payroll and tax payment systems; direct the preparation and maintenance of all payroll records and reporting, assuring compliance with all legal requirements and organizational objectives.
Prepare and submit federal, state, and local tax forms, withholding forms, and other forms as required.
Direct the monitoring and compliance with the terms and conditions of all planned gifts.
Direct the preparation and maintenance of property, equipment and instrument inventory records and establish depreciation schedules. Ensure compliance with all financial and reporting requirements of agencies and foundations.
Audit and Income Tax Reporting
Review audit needs of the Association; make recommendation as to selection of auditors.
Direct preparation for the annual audits.
Work with the auditors in preparation of the annual audit report and filing of tax reports. Review and approve all drafts; assure distribution of reports as required.
Respond to auditor's findings and recommendations in consultation with the Finance Committee and or Audit Committee, taking action as appropriate.
Develop internal audit procedures to ensure that systems are functioning as planned.
Ensure that a copy of the most recent IRS form 990 and Schedule A are available for review according to federal law.
Negotiate contracts as needed; coordinate the administration of all operating leases and contracts, including computer services, insurance, audit services, building lease, maintenance contracts, and other services. Ensure that artist/performer contracts are not at variance with Symphony objectives, including compliance with tax laws and adequate insurance endorsements.
Supervise accounting personnel
Review contracts for major contracted services and staff employment offers prior to submission to the Executive Director for signature.
Develop purchasing policies and procedures and direct/monitor their implementation.
Hire, train, manage and evaluate all finance staff members.
Serve as a part of the senior management team to assist the Executive Director in setting and implementing administrative policies.
Interact on a regular basis with other senior staff members to evaluate and build institutional systems and efficiencies
Work with the Symphony’s attorney to resolve legal matters.
Perform other duties as assigned by the Executive Director.
Qualifications and Requirements:
BS in Accounting or Finance, MBA and/or CPA highly desirable
7+ years in increasingly responsible financial leadership roles
Strong financial modeling and analytical skills as well as knowledge and understanding of debt finance.
About San Antonio Symphony
The mission of the San Antonio Symphony is to inspire and enrich our community by vigorously influencing the artistic fabric of San Antonio through excellent symphonic performance, education and service.