The University of Chicago Poverty Lab is seeking a full-time Finance and HR Manager to support the Executive Director in building a nimble and high-functioning organization. The Finance and HR Manager will report directly to the Executive Director, and will be supported by finance and HR staff at the University of Chicago Crime Lab and Harris School of Public Policy. This is a great opportunity for an early career professional to learn about finance and HR in a fast-paced startup environment and to contribute to an innovative, mission-driven organization. The Finance and HR Manager with be responsible for budgeting and financial projections; staff recruitment, onboarding, and retention; and grant compliance.
Finance and Accounting
Works with Executive Director and research staff to build project- and organization-level budgets and financial projections
Reviews financial reports for consistency and accuracy. Flags potential errors to be investigated and corrected. Prepares and submits account corrections as necessary.
Prepares and submits financial transactions through the university systems.
Ensure that employee expenses are accurate and in compliance with University policy.
Talent / HR
Works closely with Executive Director to build recruitment pipelines that identify high-quality candidates and support building a diverse team.
Prepares job advertisements for posting on internal and external job boards and coordinates and maintains all posting information; monitors hiring procedures to ensure compliance with federal, state and local employment laws and regulations, as well as with University policies and procedures; may counsel supervisors on employment laws.
Coordinates interview process, conducts reference checks as appropriate, writes and sends close-out letters to candidates, and administers background check process.
Onboards new hires and facilitates transition to the Poverty Lab, advises employees on benefits questions, processes all employment forms and Human Resource Information Systems (HRIS) documentation.
Coordinates exit activities, serves as a resource to departing employees and as the main point of contact with HRS, and ensures paperwork and termination process are completed.
Processes all pay and schedule changes.
Researches HR, grants, and finance best practices and recommends changes to policies and procedures; assists with implementation of updated policies and procedures.
Grants and Contracts
Supports Executive Director, Scientific Director and project staff with proposal development and submission by understanding sponsor submission guidelines and preparing supporting documents.
Manages all subaward agreements including set-up and payment/execution.
Works with SAA to prepare budget summaries as required for sponsored project reports.
Prepares closing memos and works with SAA to ensure that research accounts are terminated in good standing.
Must be able to deal effectively with a diverse workforce in a complex research environment.
Must have exceptional organizational skills, with previous project management experience.
Must be a resourceful problem-solver and critical thinker, be proactive in leveraging opportunities and anticipating and averting problems.
Must have exceptional oral and written communication skills and be comfortable with a consultative approach to interacting with employees.
Must handle all employment information and issues with absolute discretion - confidentiality is essential.
Education, Experience or Certifications:
Bachelorâ™s degree required.
Bachelors degree in business or a related field preferred.
A minimum of three years of experience in talent, operations, finance, or related field required.
Experience in higher education preferred.
Experience with budgeting and financial projections preferred.
Demonstrated interest in public policy, racial equity and / or social justice preferred.
Must be proficient in HRIS. Experience with Workday is a plus.
Must be proficient with Microsoft Word and Excel.
NOTE: When applying, all required documents MUST be uploaded under the Resume/CV section of the application.
The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.
Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via the Applicant Inquiry Form.
The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.
Internal Number: JR01722
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