Kirby School in Santa Cruz offers small class sizes and a highly collaborative faculty. For more information about our academic program, mission, and philosophy, please visit https://kirby.org. This position would constitute 100% of FTE and includes health benefits and a salary base that is competitive with CAIS norms. Kirby’s commitment to diversity and inclusion is reflected in our hiring process; people of color and LGBTQ candidates are strongly encouraged to apply. This is a great opportunity for an individual with excellent experience and strong people skills to join a highly respected independent school and take a key leadership role in enhancing the school’s financial health.
Interested and qualified candidates should email Ms. Christy Hutton at firstname.lastname@example.org. Please attach a cover letter, current resume, and at least two letters of reference. Position is open until filled.
Overview of Position
Reports to: Head of School
Direct Reports: Controller, Director of Facilities and Events, Director of IT, Director of Athletics, and Retreat Coordinator.
Description: The Director of Finance and Operations is responsible for overseeing all financial operations of the school, including facilities and operations. S/he assists the Head of School in preparing the annual budget, setting the school’s tuition, and developing both short and long-term financial plans. The Director of Finance and Operations oversees the school’s facilities, including planning for expanded facilities and the repair and maintenance of the school’s campus. S/he provides administrative support to the board of trustees, specifically the budget and finance committee and the investment committee.
Prepares the school’s annual and multi-year budgets that reflect the long-term goals of the school.
Oversees the preparation of financial statements on a regular and timely basis, and present them to the budget and finance committee.
Provide organization and management for student billing, purchasing, accounting, cash management, and sound business practices.
Oversees all banking, cash management, and investment activities of the school.
Oversees preparation of loan documents and compliance with all covenants therein.
Oversees preparation of an annual audit and 990 tax return.
Oversees the allocation and distribution of tuition assistance, and serves as a member of the tuition assistance committee.
Serves as an ex-officio member of the board finance committee.
Personnel Management and Human Resources
Oversees regular review and distribution of the employee handbook, assuring compliance with current personnel law.
Assists the Head of School in establishing the salary and benefit package for school employees.
Oversees selection and implementation of school’s employee benefit program, including management of the 403b contributions.
To supervise establishment and administration of personnel programs and policies as they relate to hiring and termination procedures, time off, workers compensation, safety, training, performance evaluations and compensation.
Acts as the human resources representative with school staff.
Assists the head of school in the hiring and termination of all support staff for the administrative offices, including secretarial and clerical personnel and maintenance and janitorial employees.
Oversees the payroll system of the school, ensuring accuracy and timely preparation of checks and payments to employees
Work with the facilities director to develop long-range plans for improvements and repairs to existing facilities.
Serves as a primary contact for leased facilities.
Selects and maintains appropriate insurance to protect school property and cover the liability of the school, its employees, and its trustees.
Serves as a member of the school’s safety committee
Takes a leadership role in managing the risk of the school’s operations, ensuring the safety of personnel and students in their use of the facilities and the programs of the school.
Manages the coordination of communication and safety protocols for off-campus school sponsored activities.
Government and Legal
Oversees filing of all reports—as required—to city, state and federal agencies.
Provides leadership to the school in regards to legislation that affects the school, particularly those associated with personnel policies.
Assists the Head of School and board of trustees in long-range and strategic planning for the school.
Performs other duties as assigned by the Head of School.
Represent the school at regional, state, and national associations as it relates to the role of director of finance.
Impeccable integrity, kindness, good humor and compassion.
A graduate degree in finance, administration, nonprofit management, or a related field.
Minimum of 3 years professional financial and administrative leadership experience, preferably in a school or non-profit organization.
Enthusiasm for collaborating with others, with an interest in, and aptitude for building and supporting effective teams, being both a team leader and team member.
Proven leadership and mentoring skills, as well as the ability to work collaboratively with many different groups within the school to advance the institution’s future and stability.
An appreciation for diversity and inclusion, with the willingness to engage in thoughtful dialogue on sensitive topics.
High level of discretion in maintaining confidentiality of sensitive information and issues.
Technical skills and knowledge of databases, Quickbooks, Excel, Word, Powerpoint, and the Google Apps suite.
Physical Requirements and Work Environment
Generally, works in standard office conditions and climate.