Reporting to and under the direction of the Senior Director of Finance and Information Technology, the Manager of Financial & Administration develops and manages the Schoolâ™s budget, oversees financial commitments, and executes all financial data tracking and reporting. The Manager's areas of responsibility include financial analysis, budget, and salary administration and reporting. This role will support senior Graham leadership in making fiscally responsible decisions.
Financial Strategy: Develop and implement budgeting strategies in collaboration with the Senior Director of Finance and Information Technology, including forecasting, modeling, and projecting.
Identify current and future resource planning and allocation issues and develop, lead, and supervise complex studies and analyses that will assist the Senior Leadership Team in reaching resource planning and allocation decisions
Interpret and apply University budgeting policies and procedures
Continually research and apply industry and professional standards to all areas of expertise
Budget Creation and Application: Plan and manage the complex budget(s) which fund the strategic mission of the School including financial sustainability and enhancement models
Plan and implement annual budget process including fiscal resource allocation
Develop and recommend budget parameters to Senior Leadership Team based upon those provided by the Budget Office and with additional, restrictive parameters per need based on a comprehensive understanding of the School's current and forecasted position
Review and partner with Senior Leadership Team to finalize proposed budgets, ensuring compliance with established budget parameters as well as a consolidated divisional balanced budget
Budget and Financial Maintenance: Oversee routine budget reconciliation and continually analyze the Graham budget position
Identify and explain variances and suggest revenue enhancements and cost containment
Recommend fund reallocation within budget(s) to Senior Director of Finance and Information Technology as necessary and appropriate
Oversee the School's commitments and ensure a process is in place which records and tracks commitments appropriately which would facilitate reporting
Data and Reporting: Manage monthly, quarterly and annual reporting and understand and clearly communicate the conclusions drawn from data analysis
Set standards and establish procedures for financial data tracking and management
Respond to requests for financial data from the Dean and Senior Leadership Team by analyzing data and information and interpreting the results in order to prepare reports
Respond to requests for special reports and analyses of specific issues from throughout the School
The above statements are intended to describe the general nature and level of the work being performed by people assigned to this job. They are not an exhaustive list of all responsibilities, duties, and skills required of the candidate.
Skilled at analysis, modeling, and forecasting in a manner consistent with divisional need
Ability to design, implement, and sustain a workable budget model
Ability to think strategically and translate into operational objectives
Strong analytical and critical thinking skills
Strong organizational skills and attention to detail
Exceptionally strong interpersonal, verbal, and written communication skills
Ability to establish and maintain positive working relationships at all organizational levels
Ability to work closely with senior University officials and be discrete and trustworthy with financial records and conversations
Ability to independently develop and analyze alternative solutions and make recommendations
Ability to be a proactive and assertive problem-solver, and to anticipate and react to problems effectively and quickly
Ability to multitask, deal well with interruptions, and work well under pressure
Flexibility and ability to work effectively under considerable time pressure on high visibility, high stakes projects
Skill with ERP applications / software such as Oracle, SAP, and similar
Proficiency with Microsoft Office (Word, Excel, Access, and PowerPoint)
Education, Experience or Certifications:
Bachelor's degree in finance, accounting, business administration, or relevant field required
Master's degree preferred
A minimum of six years of significant experience in accounting, budget, finance, or relevant area required
Experience with complex Financial modeling required
Experience with accounting systems and budget systems required
Experience in formulating long-term strategic plans requiredExperience in a University setting or other not-for-profit enterprise preferred
â‹Working Conditions and Physical Requirements:
Hyde Park Campus
Ability to sit for long periods of time and be on the telephone and/or in front of a computer
Ability to travel to various campus locations, including downtown Chicago
NOTE: When applying, all required documents MUST be uploaded under the Resume/CV sectionof the application.
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