Baker Demonstration School, an independent progressive PK-8 school on Chicago’s North Shore, is seeking Assistant to the Director of Finance & Operations ensures that the financial stability and integrity of the Business Office consistent with Baker’s policies and procedures. Areas of responsibility include accounts receivable, accounts payable and human resources. We place a high value on community and seek candidates who have excellent interpersonal skills and who will work well with students, colleagues, and parents.
Essential Duties & Responsibilities
Oversee all aspects of student billing including preparation and distribution of tuition invoices, assist in tuition collections, reconciling payments to student accounts, assist with billing questions, send out reminders as needed, assist with payment plans, and maintaining student records
Reconcile all other account receivables checks and cash submitted to the business office. Enter payments, prepare deposits, and generate reports. Other Receivables include payments from development, afterschool programs, summer camp, facilities rentals, etc.
Forward past due accounts to collection agency after consultation with DoFO
Process all forms of payments including cash, credit cards and checks. Deposit all payments to the bank and post payments to accounting software system.
Oversee all aspects of accounts payable to ensure all invoices are accurate and have received proper approvals based on established budget perimeters and then distribute payments
Order all field trip, athletic and PLA buses and confirm all destinations are paid when due
Prepare financial reports as needed for the audit
Provide personnel with all the necessary benefits and payroll forms at point of hire and assist with employee separation process
Maintain employee personnel files and ensure employees have completed all necessary forms
Manage annual open enrollment for Health, Dental and Section 125 Plans
Coordinate benefit programs (Health, Dental, Section 125, 403(b) Retirement Plan, AFLAC, STD, LTD, Life/AD&D and COBRA) for employees, including all employee communication, problem solving and claims resolution
Reconcile benefits invoices for accounts payable
Input all payroll data and process payroll semi-monthly
Participate in school events and functions as needed
Support Baker’s mission
Undertake additional responsibilities as designated by the Director of Finance & Operations
Qualifications & Skills
A bachelor’s degree and/or relevant professional certifications preferred
Three to five years of experience in similar roles
Ability to accurately interpret procedures and regulations along with the ability to ensure appropriate implementation
Ability to solve problems, effectively and efficiently in a service oriented manner
Extensive knowledge of Excel and Quickbooks
Ability to articulate & communicate ideas clearly, both orally and in writing
Highly developed sense of integrity, confidentiality, reliability, and accountability
Detail oriented and organized with strong project management skills to manage multiple projects simultaneously
Ability to prioritize requests and meet deadlines
Positive attitude and ability to maintain flexibility with changing needs
A supportive team member with the ability to anticipate future needs and translate plans into action
Ability to work independently and as part of a team
The job requires an individual to be a strong role model for professional behavior
Strong interpersonal skills and ability to relate to and work closely with diverse school constituencies
About Baker Demonstration Schoo
Baker Demonstration School is an independent day school, committed to providing an exemplary Preschool, Elementary and Middle School education to our 300 students. We believe that children learn best in an inclusive, creative community that encourages individual risk-taking and values different ways of learning. Baker’s experiential approach nurtures the development of the whole child enabling each student to be fully prepared for intellectual, artistic, physical and social/emotional challenges well beyond Baker. We cultivate our students’ intrinsic motivation to learn and their active participation in the learning process. We foster excellence through critical thinking and integrated connections across academic and artistic endeavors. We promote collaboration while developing personal leadership. We foster citizenship by encouraging students to develop self-awareness and compassion for others. Baker celebrates individual, family and cultural differences and graduates students who appreciate diversity in all its forms.
Baker Demonstration School does not discriminate on the basis of age, gender, race, color, religion, national or ethnic origin, or sexual identity in its hiring ...processes and actively promotes the principles and practices of diversity throughout the school community. We offer competitive compensation and a progressive community dedicated to learning and engaged citizenship.