Advertised Summary Job Description: Reporting to the Department Chair, the Director of Finance and Administration is the senior administrative and financial officer for the Electrical Engineering Department in The Fu Foundation School of Engineering and Applied Science (SEAS) and as such, is responsible for the overall financial management and administrative operations of the Department. The Director provides active, hands-on leadership of the EE Department's financial activities, including budgeting and financial planning, expense reconciliation, closing, reporting, and internal controls; leads the department's Human Resources and Faculty Affairs programs, including the recruitment, selection and onboarding of faculty, researchers, and administrative staff; engages in hands-on training, coaching, counseling, and team-building within the administrative staff; promotes innovation, documentation of SOPs, and optimization of departmental efficiency; oversees academic administration in close collaboration with the Student Services team; oversees the department's facilities needs and external relations activities; and performs other duties as assigned.
General Minimum Qualifications: Bachelor's Degree is required, with a preference for training in Business Administration, Human Resources, Finance, Accounting, or other relevant fields. Minimum of 5 to 7 years of substantial hands-on experience in financial administration and supervisory/management experience required.
Must have, or be able to acquire quickly, a detailed knowledge of University policies, procedures, and systems. Extensive experience with grants highly preferred, including a thorough knowledge of internal policies and external regulations governing sponsored projects and grant research compliance, as well as procedures and systems for pre- and post-award financial management.
Must have excellent interpersonal, communication, organizational, and leadership skills. Ability to establish priorities, work under pressure, and exercise independent judgment and discretion is necessary. Ability to react quickly and effectively to other inquiries from a variety of management levels with comprehensive and accurate information in a wide variety of contexts and changing priorities is needed. Must be detail oriented and possess quantitative skills with a high degree of proficiency in spreadsheets using Excel. Must have strong proficiency with MS Office.
Positive, forward-thinking, mission-oriented attitude and a sense of humor are a must.
Additional Specific Minimum Qualifications:
Preferred Qualifications: Advanced degree desirable (e.g., MBA, MPA). Background in budgeting, accounting, and contract administration is highly desirable. Experience in higher education or other large, complex institution preferred. Familiarity with Columbia financial systems, particularly the Accounting at Columbia (ARC) system, is preferred. Experience with running financial report for project reconciliation, budgeting in the University Budget Tool, handling labor accounting in People @ Columbia (PAC), working in the Financial Front End (FFE) and RASCAL systems, and performing affirmative action employment searches in the Recruitment of Academic Personnel System (RAPS) is desired.
As a member of the National Collegiate Athletic Association (NCAA) and the Council of Ivy Group Presidents (Ivy League), it is imperative that members of the Columbia University community, in all matters related to the intercollegiate athletics program, exhibit the highest professional standards and ethical behavior with regard to adherence to NCAA, Conference, University, and Department of Intercollegiate Athletics and Physical Education rules and regulations.
Columbia University is an Equal Opportunity/Affirmative Action employer.
Columbia University is one of the world's most important centers of research and at the same time a distinctive and distinguished learning environment for undergraduates and graduate students in many scholarly and professional fields. The University recognizes the importance of its location in New York City and seeks to link its research and teaching to the vast resources of a great metropolis. It... seeks to attract a diverse and international faculty and student body, to support research and teaching on global issues, and to create academic relationships with many countries and regions. It expects all areas of the university to advance knowledge and learning at the highest level and to convey the products of its efforts to the world.