Advertised Summary Job Description: Under the direction of the Director of Budget and Finance, the Finance Coordinator will provide financial assistance and oversight in the areas of bank reconciliation, purchasing, accounts payable, accounting, inventory control, repair and maintenance of equipment and special projects.
Finance & Accounting: -Assists Department Administrator and Director of Budget and Finance with special projects and data analysis -Prepares monthly journal entries using ARC to log all bank deposits, allocating practice expenses to the clinical faculty accounts, including salary allocations for support staff -Reconciles bank deposit activity to practice management system -Prepares monthly upload spreadsheet for Faculty Practice expenses, including Department taxes. -Prepares journal entries for departmental expenses and accurately allocates expenses -In collaboration with the Director of Budget and Finance, he/she implements and monitors budget parameters, including preparing variance reports with explanatory data. Identifies potential over-drafts and apprises Director of Budget and Finance of impact. -Processes departmental deposits via the Bursar's Office (donations, and other payments to the department) -Communicates with the CUMC And NYP Development Offices regarding receipt and acknowledgement of donations -Prepares interdepartmental invoices as needed -Assists in fiscal year-end closing; prepares documentation needed for purchase/contract orders and other open commitments -Prepares Quarterly Schedules for review and submission to the Controller's Office -Verifies and cross-checks journal entries and physicians accounts -Prepares financial reports as requested
Accounts Payable and Purchasing: -Investigates use of new vendors and processes compliantly -Reviews invoices for payment initialization -Liaison to Columbia University, NYP Purchasing and vendors -Prepares purchasing requisitions and contracts -Maintains inventory of purchased medication -Negotiates vendor contracts -Initiates P-Card transactions, uploads confirming documentation for reconciliation -Conforms to all applicable HIPAA, Billing compliance and safety guidelines -Cross covers other related financial and administrative positions and performs other duties as assigned.
General Minimum Qualifications: Requires a bachelor's degree or equivalent in education and experience, plus three years of related experience
Additional Specific Minimum Qualifications: Successful experience working independently in roles requiring accuracy and attention to detail.
Demonstrated ability to develop and maintain effective working relationships with faculty, colleagues and staff.
Must possess excellent written/oral communication and organizational skills.
Must be proficient in Excel, pivot tables, data warehouse, reporting tools, queries and report preparation.
As a member of the National Collegiate Athletic Association (NCAA) and the Council of Ivy Group Presidents (Ivy League), it is imperative that members of the Columbia University community, in all matters related to the intercollegiate athletics program, exhibit the highest professional standards and ethical behavior with regard to adherence to NCAA, Conference, University, and Department of Intercollegiate Athletics and Physical Education rules and regulations.
Columbia University is an Equal Opportunity/Affirmative Action employer.
Columbia University is one of the world's most important centers of research and at the same time a distinctive and distinguished learning environment for undergraduates and graduate students in many scholarly and professional fields. The University recognizes the importance of its location in New York City and seeks to link its research and teaching to the vast resources of a great metropolis. It... seeks to attract a diverse and international faculty and student body, to support research and teaching on global issues, and to create academic relationships with many countries and regions. It expects all areas of the university to advance knowledge and learning at the highest level and to convey the products of its efforts to the world.