Salary and benefits are competitive. Salary is commensurate with qualifications and experience.
As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website, click here.
The University of Washington (UW) is proud to be one of the nation's premier educational and research institutions. Our people are the most important asset in our pursuit of achieving excellence in education, research, and community service. Our staff not only enjoys outstanding benefits and professional growth opportunities, but also an environment noted for diversity, community involvement, intellectual excitement, artistic pursuits, and natural beauty.
The College of Education has an outstanding opportunity for an Assistant Dean for Finance and Administration.
Reporting to the Dean of the College of Education, the Assistant Dean for Finance and Administration serves as the chief financial officer for the College and provides leadership, oversight and strategic planning for all finance and administration functions, including the Business Office, Human Resources, the Office of Technology, Institutional Research, and College facilities. The Assistant Dean will serve on the Dean's leadership team and provide recommendations, guidance and decision support to ensure the strategic goals of the College are met. The Assistant Dean will exercise a high level of independent and professional judgment to develop and implement strategies and long range operational planning that advances the goals of the Dean and contributes to the successful business operations of the College. This position will also develop and implement administrative and budgetary policies that provide excellent and proactive resource management. At the discretion of the Dean, the Assistant Dean will have decision-making authority with respect to allocation and expenditure of funds and will be expected to take initiative, identify solutions to issues, and pursue opportunities.
The Assistant Dean will be a strategic leader in the College and must be able to communicate clearly and persuasively about complex financial data, and think creatively about how to meet potential financial and budgetary challenges as the UW seeks to reach new levels of systems standardization and efficiency. This position will have frequent and substantive interactions with a variety of internal and external constituents, serving as the direct representative of the Dean as directed, and requires an effective leader with individual initiative, excellent communication skills, and the desire to motivate and serve multiple stakeholders and enable them to meet the expectations of the Dean and the College while working within UW regulations and policies and ensuring overall compliance.
Strategic Planning Serve as a key member of the Dean's leadership team, and act as lead administrative partner for the Dean in promoting and supporting the mission of the College and its finance and administration function. Provide high-level support to the Dean and ensure an effective executive leadership team by establishing priorities, controlling costs, identifying important issues, developing action plans, and monitoring progress.
In partnership with the Dean, lead strategic thinking in business matters, including projected benefits and consequences of decisions, and assist with the ongoing development and implementation of the College strategic plan. Provide advice and counsel to the Dean and leadership team on short- and long-term planning and develop key metrics to measure and report on the progress of strategic objectives. Ensure timely decision making on issues of strategic importance.
Lead the development of the comprehensive annual budget and operating plan to support the mission, strategic goals and core values of the College. Oversee preparation and submission of state budget and budget revisions to the Office of Planning and Budgeting. Develop and implement policies and procedures to support the College financially, academically and operationally.
Lead the College's annual Provost Budget Submission process, coordinating with College faculty, staff and student stakeholders; prepare written submission to the Provost. Organize financial presentations for the Dean, translating complex financial and census data into general summaries directed toward a diverse audience.
Develop relationships and strong working partnerships with College and University leadership, faculty, students and staff members. Communicate and support the Dean's strategic priorities and mission and contribute to positive team-building throughout the College. Participate as a representative on institutional and College committees as assigned.
Financial Management and Compliance Oversee the management of all College funding sources, fiscal operations, and accounting functions relative to all budgets. Promote compliance and manage risk in accordance with policies of the University, other oversight bodies, guidelines from the state and federal government, and other research project sponsors to ensure the College's financial activities, operations and resources are in alignment with mission and requirements.
Develop and improve financial reporting systems to optimize the College's ability to manage financial performance within the UW activity-based budgeting environment. Develop and implement internal controls to ensure integrity of all financial transactions in accordance with applicable jurisdictions. Ensure adherence to procedures for implementation, execution, and review/audit of fiscal operations.
Participate in decision making about resource allocation and exercise a big picture approach to the College's business and financial planning to ensure the successful operation of the College and to provide the Dean and College leadership with information that guides their evaluation of alternatives through prompt and accurate financial reporting and an ability to generate iterative financial and budget models/scenarios.
Develop and produce long-term, specialized and ad-hoc financial reports requiring a high level of sophistication and complexity relative to the University and the College. Prepare information and reports that evaluate programs, forecasts trends, analyzes performance results, projects revenue, addresses financial concerns, and allows for informed decision making by the Dean.
Approve College grant and contract proposals on behalf of the Dean; review proposal budgets including proposed cost match, faculty time commitments and impact on College infrastructure including staffing and space. Maintain awareness of relevant national and state trends such as research funding.
In partnership with the Dean and in collaboration with the Director of Human Resources, provide financial leadership to College merit, promotion and retention, and faculty and staff salary adjustments, reviewing for compression and equity and ensuring compliance and implementation.
Supervision and Facilities Supervise the Directors responsible for Finance, Human Resources, Technology, and Institutional Research. Lead the development of a diverse team. Foster collaboration across the team to coordinate College-wide process improvement and workflow, and ensure effective and efficient infrastructure support throughout the College. Motivate the team, enhance supervisor effectiveness, and ensure employee retention and satisfaction.
Develop project funding requests to UW Capital Projects and Capital and Space Planning offices. Monitor College construction projects. Determine College space assignments in collaboration with Associate Dean for Research to achieve the most efficient use of limited space available.
Other duties as assigned.
A Master's degree in Business, Finance, Accounting, Administration or related field and a minimum of five to six years in a senior-level financial lead or professional position with financial, organizational and operational responsibilities in a complex and dynamic organization.
Demonstrated experience in business planning, financial analysis, organizational development and strategic planning.
Experience interpreting and communicating financial information to people with varied backgrounds (i.e. from deans to students).
Familiarity with Activity Based Budgeting (ABB) model.
Superior analytical, written, and verbal communication and presentation skills.
Outstanding people management, project management, facilitation, and negotiation skills.
Demonstrated ability to effectively supervise and delegate to staff.
Proficiency in the computing environment, Microsoft Office Suite applications; a high level of proficiency in applying Microsoft Excel to financial management, forecasting, and accounting tasks is expected.
Must work comfortably within a collaborative team environment. Must exercise sound judgment and maintain a high degree of integrity with the ability to maintain confidentiality and use discretion.
Ability and willingness to adjust to changing priorities on very short notice as well as the ability to manage multiple projects with varying deadlines.
Demonstrated commitment to diversity and equity.
Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.
Knowledge of and experience in working with the University of Washington's financial systems.
Experience with business administration and finance in a research intensive environment or an institute of higher education is highly desirable.
Familiarity with academic policies and procedures.
Conditions of Employment:
Appointment to this position is contingent upon obtaining satisfactory results from a criminal background check
Application Process: The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Criminal Conviction History, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select Apply to this position. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your My Jobs page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergra...duate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.