The Assistant Director of Finance plans and conducts complex studies to improve the operational and financial effectiveness of the Departments of ACCM and Surgery (including General Surgery, Orthopedics, Otolaryngology, Urology, and Plastic Surgery)'s operations in the Johns Hopkins University School of Medicine (JHU), The Johns Hopkins Hospital (JHH) and the Johns Hopkins Bayview Medical Center (BMC) and other campuses as necessary.
Responsible for accuracy and timeliness of consolidated financial statements and financial analyses. Supports all aspects of the Institution's and Departments' missions by providing administrative leadership in the development of efficient and effective financial processes, procedures and policies. Collaborates with the Departments' divisions to improve the financial effectiveness of the Department to achieve financial targets on budgets exceeding $600 million.
Performs complex statistical, cost and financial analysis of financial reports and data, and prepares subsequent narrative analysis for management. Utilizes knowledge of the institution's financial accounting systems. Directly and indirectly supervise a team of individuals in the areas of financial management and analysis; may also indirectly supervises financial staff assigned to Departmental divisions. Reports to the Director of Finance for ACCM and Surgery.
DUTIES AND RESPONSIBILITIES:
Financial Reporting, Analysis and Management:
Provides explanations of variances to budget to Departmental, Hospital, and School of Medicine (School) leadership on a monthly basis. Oversees the reconciliation of the movement of funds to/from the Hospitals and the School to/from the accounts of the Department. Oversees Departments' year-end financial transactions, reconciliations and reporting. Works and coordinates with Departmental leadership in submitting the annual faculty bonus.Works and coordinates with Departmental leadership in submitting the annual faculty bonus submission to the School of Medicine.
Oversees timely and accurate accounting of Departments' financial transactions including establishment and monitoring of internal controls as needed to ensure accuracy and avoid errors or fraud. Develops and participates in the development of reporting systems for feedback to responsible parties. Oversees changes to existing reports, ensuring accuracy and relevance.Performs financial analyses as required to maintain control and explore opportunities within the Departments.Develops financial reports for forecasting, trending and results analysis for both JHU, and JHH and BMC and other hospitals.
Designs complex financial reports utilizing raw data. Develops revenue projections by conducting financial performance reviews and assesses impact on current and future budgets.Performs complex statistical, cost, and financial analysis of data reported in the various accounting systems.Creates integrated financial analysis and reports for the divisions within the Departments. Develops financial reports for forecasting, trending, and results analysis. Assists the Director of Finance with the development and maintenance of financial reporting in various systems and departmental dashboards.
Analyzes complex financial data and defines relevant information; interprets data for the purpose of determining past financial performance and/or to project a financial probability.Utilizes thorough knowledge of financial and accrual accounting concepts to maintain an accurate and complete financial understanding of the Departments' activities. Communicate favorable and adverse trends to appropriate leadership and initiate a problem definition and resolution process.
Plans, reviews and conducts complex studies to determine cost of business activities. Records, classifies, and summarizes financial transactions and events in accordance with generally accepted accounting principles.
Revenue Cycle Oversight and Management:
Monitors hospital and professional fee billing operations and identifies and resolves billing issues, such as late charges, charge rejections or incorrect billing practices. Identifies new revenue opportunities and coordinates process to implement new revenue codes and charge capture processes.
Budget Oversight and Development:
Responsible, with the involvement of the Directors of the Departments, the Directors of the Departments at Bayview, the administrators of the Departments, and the Director of Finance, for producing, loading, and reconciling the annual budgets and budget projections of the Departments according to the guidelines provided. In cooperation with other departmental management, assist in the capital planning and management of the Departments' University operations. Maintain continuous involvement with leadership of the Departments to ensure that all factors are considered for the annual budgets. Assist and support JHH and BMC and other affiliate managers with hospital budget preparation and projections as needed. Recommends budget adjustments, and other cost improvement measures.
Program Planning and Development:
Assists the Director of Finance with planning and development of new programs and recruitment of new faculty, including completion of business plans with cost analysis, resources and capital needs for JHU, and JHH and BMC and other hospitals. Negotiates with both JHU, JHH, BMC and/or JHHS for approval and support. Formulate tactical business plans in conjunction with administrative leaders in the Departments, SOM, JHHS, and other affiliated institutions. Supports business development activities of the Hopkins enterprise to develop mutually beneficial clinical and operational programs. Performs programmatic analysis, including productivity and fiscal performance, the product of which is incorporated into short and long range financial and operational planning. Participates in strategic planning for the Departments' operations at JHU, JHH, BMC and other campuses, and in accordance with the Departments' short and long term operational plans. Reviews costs and performs cost benefit analysis related to projects and/or programs. Interprets financial transactions and events for users who must make economic or business decisions.
Administrative and Operational Leadership:
Acts as departmental liaison with various JHM administrative, financial and clinical departments to identify and resolve issues. Supervises positions (which may include Budget Analysts, Financial Analysts, Sr. Financial Analysts, Finance Managers, Sr. Finance Managers, Assistant Administrators) in the areas of financial analysis, financial management and budget development. Responsible for performance evaluations of staff according to institutional guidelines. Develop and periodically reassess financial administrative infrastructure, ensuring human resources are appropriately deployed and operating cohesively to achieve Departmental goals, as well as be responsive to Departmental, SOM and JHHS needs. Oversees financial training and orientation for the Departments. Organizes or delegates organization of monthly departmental finance meeting and quarterly nurse manager meeting. With the Director of Finance, develop, implement and enforce Departmental financial policies and procedures to support robust financial management. Applies a working knowledge of applicable laws and regulations; verifies documents for completeness and compliance with government and private agencies.
Internal & External Relationship Management:
Builds and enhances positive relationships with institutional leadership. Builds strong collaboration and teamwork with central administrative offices and divisions located on the East Baltimore and Bayview and other campuses. Based on established credibility and trust, ability to represent Department leadership to faculty in regular meetings and daily interactions. Proactively identify faculty concerns and issues, and seeks appropriate resolution. Regularly meets with JHHS and SOM employees to improve communication and to build productive relationships. Continuously communicates to staff the importance of the patient experience, quality of care, and sound financial performance; and champions successes and priorities for improving performance in meeting and exceeding expectations. Establishes communication channels with staff and faculty to ensure that they receive information on internal and external issues which effect the operations of their assigned areas, as well as provide advice, assistance, information and service that aids them in attaining related objectives.
Works with appropriate information technology staff (divisional, departmental, and institutional) to integrate applications, troubleshoots software problems and provides basic instructional and technical support. Collaborates with School of Medicine and/or Health System leadership in the development and/or implementation of solutions for SAP. Directs SAP role mapping and security access for the Departments. Ensures important information regarding SAP is disseminated to Departmental end users and assists leadership in training issues.
JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.