The Department of Genetics and Complex Diseases is seeking a highly organized individual to assume responsibility for submitting postdoctoral and student fellowship applications, as well as processing the department's accounts receivables and accounts payables transactions -- including vendor payments, invoices, journal entries, credit memos, corporate card reconciliations, and reimbursements. Specifically, the Financial Associate will provide comprehensive support in management of all pre-and post-award activities related to student and postdoctoral fellowship applications. Additionally, the financial associate will be responsible for maintaining a database of fellowship opportunities (both federal and non-federal), and will be the department's expert contact regarding fellowship deadlines and requirements. Additionally, the financial associate will be the point person for all federally funded training grant appointments and terminations.
Reporting to the Associate Director of Finance, the successful candidate will be responsible for researching and resolving any accounts payable issues including possible duplicate invoices, discrepancies between approved purchase orders and invoices received, missing documentation, and issues related to supply chain management. The incumbent will provide ongoing tracking and analysis of data regarding open invoices in Harvard's financial systems. This key GCD financial role will work directly with Harvard's vendors and GCD financial staff to address issues preventing payment of invoices and will provide coverage for teammates as needed. Will also perform other duties as assigned.
Harvard offers an outstanding benefits package including:
Time Off: 3- 4 weeks paid vacation, paid holiday break, 12 paid sick days, 11.5 paid holidays, and 3 paid personal days per year.
Medical/Dental/Vision: We offer a variety of excellent medical plans, dental & vision plans, all coverage begins as of your start date.
Retirement: University-funded retirement plan with full vesting after 3 years of service.
Tuition Assistance Program: Competitive tuition assistance program, $40 per class at the Harvard Extension School and discounted options through participating Harvard grad schools.
Transportation: Harvard offers a 50% discounted MBTA pass as well as additional options to assist employees in their daily commute.
Wellness options: Harvard offers programs and classes at little or no cost, including stress management, massages, nutrition, meditation and complimentary health services.
Harvard access to athletic facilities, libraries, campus events and many discounts throughout metro Boston.
Join Harvard Chan School to support our mission of health research & education and be a part of the oldest institution of higher learning in the country!
Salary Grade: 054
Union: 55 - Hvd Union Cler & Tech Workers
- 3+ years of related experience; a combination of education and experience may be considered.
- Bachelor's degree in related field preferred. - Previous experience with grant submittals and pre-award support is a strong plus. - Prior experience with word-processing, spreadsheets, and databases preferred.
High level of initiative and motivation. Must be proactive, friendly, and confident in dealing with faculty and staff. Appropriate communication skills required. Ability to work independently with minimal supervision and use judgement regarding confidential or sensitive information. Personal interest in supporting high level intellectual work of academic professionals. Ability to appreciate the importance of the role of basic science in improving the lives of individuals and populations.
EQUAL OPPORTUNITY EMPLOYER: We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
About Harvard University T.H. Chan School of Public Health
Harvard University is devoted to excellence in teaching, learning, and research, and to developing leaders in many disciplines who make a difference globally. Harvard faculty are engaged with teaching and research to push the boundaries of human knowledge. For students who are excited to investigate the biggest issues of the 21st century, Harvard offers an unparalleled student experience and a gen...erous financial aid program, with over $160 million awarded to more than 60% of our undergraduate students. The University has twelve degree-granting Schools in addition to the Radcliffe Institute for Advanced Study, offering a truly global education. Established in 1636, Harvard is the oldest institution of higher education in the United States. The University, which is based in Cambridge and Boston, Massachusetts, has an enrollment of over 20,000 degree candidates, including undergraduate, graduate, and professional students. Harvard has more than 360,000 alumni around the world.