Responsible for the University and Health System financial budgeting, reporting and management of the Department of Otolaryngology Head and Neck Surgery and the Division of Dental and Oral Medicine. Responsible for the development and implementation of accounting controls for financial management; implementation of operations and policies, including the development of written guidelines, and for training managers and supervisors the implementation of policies. Manage and coordinate the budgeting, reporting and management of departmental funds, including clinical practice, joint administrative agreement, research grants, confidential affiliation agreements, endowments, general funds and discretionary accounts. Responsible for developing reporting systems for feedback to responsible parties including clinical profit and loss by physician budget variance and projections, etc. Perform financial analysis as required to maintain control within the department. Maintain databases as required to support the administrative system and to perform auditing functions. Responsible for budgeting, reporting and management of the following JHH programs related to Dentistry, and Cochlear Implants. Develop financial reporting systems for feedback to responsible parties; maintain on going communications with department faculty and management to develop financial and operational plans; manage the departmental review and approval process for research and clinical grants and contracts. Serve as departmental liaison with the University and the Hospital for School of Medicine Business Office, Research Administration, Research Accounting, the Department of Human resources, JHU Controller's Office, Tax Office, and JHH Finance Office. Responsible for administrative management of financial office staff the creation and maintenance of finance policies and procedures. Assist the Administrator and/or Division Chiefs with planning and development of new programs and recruit faculty, including completion of business plans with cost analysis for both University and Hospital. Responsible for the departmental information systems including evaluating end-user needs, coordinate network wiring, project development, coordination of network support and serving as liaison IT management groups. Triage daily end-user problems encompassing printers, hardware, and software, and software application errors (MS Office and JHU systems-SAP, ERS, E210, COEUS, EPIC systems).
The Assistant Administrator will be responsible for the direct oversight of 2 to 3 operational areas. He/she will provide direct support and guidance to the manager and staff. Assist with the development of new programs and process improvement at the site.
Bachelor's degree in business, finance, accounting, or other related field. Requires a minimum of 7 years progressively responsible professional-level administrative and financial experience related to monetary or non-monetary resources of a department, center, or unit, including at least two years financial management experience. A master's degree in a related field may substitute for required experience, to the extent permitted by the JHU equivalency formula.
**JHU Equivalency Formula**: 18 graduate degree credits = 1 year of experience. For jobs where equivalency is permitted, up to two years of non-related college coursework may be applied towards the total minimum education/experience required for the respective job.
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