Financial Management Services (FMS) provides financial services and support to Stanford's distributed communities including University faculty, staff, students, parents, alumni, investors and bondholders, donors, and suppliers. Financial Management Services (FMS) consists of five primary organizations: Controller's Office, Office of the Treasurer, Procurement, Global Business Services, and Financial Management Consulting & Support.
The mission/charter of the FMS Quality Department is to work with leaders in FMS and across the university to ensure that internal control principles, objectives, and best practices are fully embedded in the design and daily execution of Stanfords academic and administrative processes.
Examples of the Quality Departments current initiatives include the following: enhancing spreadsheet controls, driving effectiveness of contracts and property management processes; documenting and testing Stanfords compliance with the Federal governments Uniform Guidance initiative; creating a unified performance/learning architecture to drive continuous improvement in the way distributed administrative processes are designed and executed; in support of this last initiative, designing integrated dashboards and learning platforms to elevate the skills of managers and front line staff.
On their own merits, these are highly challenging projects. What makes these projects all the more challenging is the highly decentralized and distributed nature of Stanfords governance and administrative operations. To be successful, the Project Manager must be able to work in a cross-functional and cross-organization collaboration intensive environment. We seek staff who enjoy the challenge of combining their strong subject matter expertise (in process and control) with sophistication in organizational navigation and change management.
Perform the full range of project management cycle: initiating, planning, executing, monitoring and controlling, and closing. Independently lead and direct projects requiring high levels of functional integration and involving multiple disciplines to be managed.
Direct development of an action plan, and estimate requirements for resources, including management, labor, materials, and time required to complete project.
Facilitate discussions and negotiations to drive recommendation consensus.
Develop and help execute comprehensive change management strategy and communication plan relative to project scope and stakeholders; orchestrate and lead change management methodologies underlying project success.
* - Other duties may also be assigned
Note: Not all unique aspects of the job are covered by this job description
Education & Experience:
Bachelor degree and eight years of relevant experience, or combination of education and relevant experience.
Knowledge, Skills and Abilities:
Experience with internal controls and COSO framework.
Ability to incorporate change management concepts and design thinking into projects.
Exercises leadership in environments resistant to change or unable to change quickly.
Strong communication and interpersonal skills (written and verbal).
Ability to work and communicate effectively with all levels throughout the organization, including senior management and with the ability to influence without authority.
Ability to be flexible and manage multiple priorities.
Ability to solve problems independently and as a team.
Strong analytical skills and ability to perform data analytical work, as necessary.
Ability to work across multiple, distributed, siloed, functional groups.
Strong enterprise-wide vision, seeing the broader picture, recognizing critical details and dealing with ambiguity.
Aptitude for understanding organization operations and culture and the related functional capabilities of implemented enterprise applications (custom and off-the-shelf).
Strong proficiency in Microsoft Office, including MS Visio and MS Projects.
Proven ability to effectively facilitate a training session, one on one, or with a group.
Ability to balance customer expectations with project reality.
Depth of knowledge in technical discipline/domain needed to deliver projects.
Certifications and Licenses:
Constantly perform desk-based computer tasks.
Occasionally stand, walk, use a telephone, write by hand, & lift, carry, push and pull objects that weigh 10 pounds or less.
Rarely reach or work above shoulders, kneel/crawl, climb, twist, bend, stoop and squat, grasp forcefully, sort and file paperwork.
* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.
Travel locally, around campus; occasionally to conferences.
Occasionally work evenings/weekends.
Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients, Senior Management and with external organizations.
Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the Universitys Administrative Guide, http://adminguide.stanford.edu.
Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.
Located between San Francisco and San Jose in the heart of Silicon Valley, Stanford University is recognized as one of the world's leading research and teaching institutions. Leland and Jane Stanford founded the University to "promote the public welfare by exercising an influence on behalf of humanity and civilization." Stanford opened its doors in 1891, and more than a century later, it remains d...edicated to finding solutions to the great challenges of the day and to preparing students for leadership in a complex world. The University's thriving diverse community is comprised of nearly 7000 undergraduate students, 9000 graduate students, 2000 faculty members, 1900 postdoctoral scholars, and over 11,000 academic and administrative staff in seven schools including several interdisciplinary research centers and institutes. The campus spreads over 8000 contiguous acres and nearly all undergraduates live on campus. Stanford offers bachelor's and master's degrees in addition to doctoral degrees (PhD, MD, DMA and JD) plus a number of professional and continuing education programs and certifications. More at http://facts.stanford.edu and http://www.stanford.edu.
Stanford University is an equal opportunity employer and is committed to increasing the diversity of its faculty. It welcomes nominations of and applications from women, members of minority groups, protected veterans and individuals with disabilities, as well as from others who would bring additional dimensions to the university’s research, teaching and clinical missions.