Advertised Summary Job Description: Reporting to the Director of Budget Planning and Finance, the incumbent will be a key player in the day to day functioning of all aspects of budget and finance operation, maintenance and planning. Will foster exceptional collaboration among Journalism departments to ensure smooth fiscal operations. Acts as the go-to resource in the School of Journalism for oversight on overall budget tracking and reconciliation processing. May process receivables, payables, perform purchasing, process internal transfers, and other related financial transactions; on a regular and on an ad-hoc basis, ensures that procedures and business policies are disseminated, understood, and followed according to established business practices.
Payables and Receivables: Transactions and Follow-up
Reviews and processes accurate and timely financial and business transactions in the University system(s). Interprets the University's and School's policies for faculty, staff and students, concerning reimbursement of business travel expenses, payment to outside vendors and cash management This includes preparing written policy statements for distribution to all school employees, and providing individual guidance for specific transactions.
Reviews and resolves items returned for correction by central administrative and financial offices. Follows-up with AP and Purchasing on all rejects; and is proactive in seeking information or resolution by contacting staff, faculty or vendors.
Oversees accounts receivables, including recommending administrative fee charges, billing, and ensuring collection of receivables.
Researches and reconciles discrepancies and disagreements between outside vendors, faculty, staff and students regarding the status of their accounts. This includes interpreting vendor financial statements and university-produced payment reports, and resolving collection problems to facilitate the constructive working relationships between the vendors and the School.
Prepares weekly transaction statements and distributes to departments detailing invoices that have been paid, have been approved, or are in the process of being reviewed.
Serve as the primary liaison with University's officers of accounts payable, purchasing, and procurement offices. Consults with these offices to clarify the University's requirements for the School's faculty, staff, and students.
Budget and Financial System Reconciliation
Participates in quarterly and year-end close activities (tracking IDI's, journal entries, dealing with open commitments, addressing accounts in overdraft).
Assists in budget reporting to various budget holders within the school. Ensures all reconciliations are completed monthly, or as assigned.
Responsible for reconciling petty cash fund and is familiar with the University's petty cash policy.
Other related duties
Informs, trains, and oversees program managers about financial policies and procedures, and works to expand the use of fiscal data to inform programmatic and operational decisions.
Oversees the work of casual and student employees assigned. Hires and trains causal and student workers.
Safeguards checks, prepares and processes vouchers for deposit. Drops-off or picks-up items of urgency and other errands for the department.
Drafts department memorandum and manages filing system. Provides general administrative support and works on special projects, as needed.
Participation and Other Duties
Participates in School and University-wide initiatives to improve financial accountability at all levels of fiscal responsibility.
Performs other related duties as needed.
General Minimum Qualifications: Bachelor's degree and/or its equivalent required. Minimum of 2-4 years' related experience, preferably in non-profit and higher education environment.
Additional Specific Minimum Qualifications: Demonstrates proficiency in data compilation, manipulation and analysis, generating financial information on non-financial end-users, addressing internal customer needs and data warehousing and reporting. The ideal candidate is detail-oriented, enjoys working with numbers and people, and has a professional and enthusiastic approach in a client-oriented environment, proficiency with Microsoft Office suite and knowledge of higher education financial information systems; and excellent writing and oral communication skills.
Preferred Qualifications: Accounting or finance major preferred.
As a member of the National Collegiate Athletic Association (NCAA) and the Council of Ivy Group Presidents (Ivy League), it is imperative that members of the Columbia University community, in all matters related to the intercollegiate athletics program, exhibit the highest professional standards and ethical behavior with regard to adherence to NCAA, Conference, University, and Department of Intercollegiate Athletics and Physical Education rules and regulations.
Columbia University is an Equal Opportunity/Affirmative Action employer.
Columbia University is one of the world's most important centers of research and at the same time a distinctive and distinguished learning environment for undergraduates and graduate students in many scholarly and professional fields. The University recognizes the importance of its location in New York City and seeks to link its research and teaching to the vast resources of a great metropolis. It... seeks to attract a diverse and international faculty and student body, to support research and teaching on global issues, and to create academic relationships with many countries and regions. It expects all areas of the university to advance knowledge and learning at the highest level and to convey the products of its efforts to the world.