Since its founding more than a century ago, Stanford University has continued to find solutions to the great challenges of our time and to prepare our graduates for leadership roles in an increasingly complex world. Overarching a collective of ten departments, the Land, Buildings & Real Estate (LBRE) organization at Stanford supports the university in realizing these objectives. LBRE is committed to the preservation and enhancement of Stanfords campus and adjoining lands and constructs and maintains facilities in which advancements across the academic spectrum is made possible. LBRE takes pride in the care and stewardship of the 8,100 acres that makes Stanford the special place that it is. We are Caretakers of a Legacy.
The Finance for Operations group in LBRE is seeking to hire a Manager of Finance Operations that will report to the Director of Finance. The purpose of this position is to lead a diverse team in the execution and continuous improvement of daily financial operations. Key functions include; timely and accurate service center billing of approximately $135 million annually (utilities, maintenance, grounds, fleet garage, event services, fuel), operational reporting, capital utility project support, departmental property administration, tracking and oversight of equipment purchases, and system initiatives that drive and support continuous process improvement.
The successful candidate is a compassionate leader that has a history of developing high-performing teams, has a background in accounting but a passion for systems, recognizing the power of information systems to make our processes as efficient and effective as possible.
LBRE is a dynamic and continuously evolving organization. This Manager of Finance Operations role has been created not to simply oversee existing functions, but to envision, define and bring about improvements in process and controls in support of LBREs business units as they evolve.
Primary Job Responsibilities
With a staff of four, the manager of finance operations is responsible for:
Service Center billing: Accurate and timely billing of work orders, utilities, fuel and events services; audit response related to billing; definition and implementation of enhancements in billing systems (Oracle Enterprise Asset Management/eAM, Enterprise Billing System/EBS)
Operational reporting: Provide governance of LBREs production reporting environment; develop reports to support operations management (Oracle Business Intelligence and Tableau)
Acting as the eAM business owner, collaborate with LBRE business units on eAM system enhancements, ensuring policy compliance and consideration/mitigation of downstream impacts to financial and operational reporting; provide business process analysis in support of department initiatives
Department Property Administration for all of LBRE, this includes the coordination and completion of periodic inventory audits, oversight on furniture, fixture and equipment (FF&E) purchases to ensure compliance with Property Management Office (PMO) policy, coordination and consolidation of the annual FF&E request and related debt allocation tracking
Capital Utilities Project support: contract processing including change orders, periodic status reporting to Capital Account, conduct regular meetings with project and program managers to review status and ensure policy compliance
Development and maintenance of debt service model used throughout the year for forecasting, periodic validation and revisions as needed
Other duties as assigned in support of finance operations
Proven staff development and leadership skills
Thorough understanding of accounting fundamentals
Strong experience with business process and system analysis; system implementation
Experience with Excel macros (not simply recording them, but the ability to modify and troubleshoot)
Strong data skills; experience with various reporting/analytics tools
Audit and Utility billing experience
Education & Experience
Masters degree and six years relevant experience or combination of education and relevant experience.
Knowledge, Skills and Abilities Required
User knowledge of Microsoft Office Suite
Advanced knowledge of Oracle or other business financial systems
Advanced understanding of financial principles.
Advanced oral and written communication skills
Ability to clearly and effectively present information to internal and external audiences, client groups and all levels of management.
Strong analytical skills to review and analyze complex financial information.
Strong leadership and management skills with previous experience managing people, delegating workload and providing direction/corrections as necessary.
Knowledge of property management requirements related to Stanford or non-Stanford title of equipment and fabrications.
Demonstrated competency in project management of a high volume of work, some of which is cyclical.
Knowledge of procurement needs, including sole-sourcing, cost analyses, vendor requirements, and small business reporting.
Demonstrated success in performing meticulous, high quality and compliant work.
Ability to interpret complex research and fiscal policies, assimilate information from a wide range of resources and act like a mentor and resource to others.
Frequently perform desk-based computer tasks, use telephone, writing by hand, sort/file paperwork.
* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.
Routine extended working hours during peak cycles; travel to school/unit sites across university.
Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu
Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.
Located between San Francisco and San Jose in the heart of Silicon Valley, Stanford University is recognized as one of the world's leading research and teaching institutions. Leland and Jane Stanford founded the University to "promote the public welfare by exercising an influence on behalf of humanity and civilization." Stanford opened its doors in 1891, and more than a century later, it remains d...edicated to finding solutions to the great challenges of the day and to preparing students for leadership in a complex world. The University's thriving diverse community is comprised of nearly 7000 undergraduate students, 9000 graduate students, 2000 faculty members, 1900 postdoctoral scholars, and over 11,000 academic and administrative staff in seven schools including several interdisciplinary research centers and institutes. The campus spreads over 8000 contiguous acres and nearly all undergraduates live on campus. Stanford offers bachelor's and master's degrees in addition to doctoral degrees (PhD, MD, DMA and JD) plus a number of professional and continuing education programs and certifications. More at http://facts.stanford.edu and http://www.stanford.edu.
Stanford University is an equal opportunity employer and is committed to increasing the diversity of its faculty. It welcomes nominations of and applications from women, members of minority groups, protected veterans and individuals with disabilities, as well as from others who would bring additional dimensions to the university’s research, teaching and clinical missions.