Plans, performs and directs the accounting functions of the community’s in accordance with current acceptable accounting and cost reimbursement principles relating to the life care retirement community, under direction of President and CEO and in accordance with current laws and regulations established by federal, state and local regulatory bodies by performing the following duties personally or through subordinate managers. The Director of Finance is delegated the administrative authority, responsibility, and accountability necessary for carrying out assigned duties.
Essential duties and responsibilities: Include the following; other duties may be assigned.
Administrative and accounting Functions:
Plans, develops, organizes, implements, evaluates, and directs the community’s accounting functions.
Develops and maintains written policies and procedures that govern the accounting functions of the facility.
Assists department directors in the development and use of accounting policies and procedures, and establishes rapport in and between departments so that each can realize the importance of accurate reporting procedures.
Interprets the facility's accounting policies and procedures to employees, residents, family members, visitors, government agencies, etc., as necessary.
Reviews the facility's accounting policies and procedures periodically, at least annually, and make recommendations to the President and CEO.
Supervises and trains personnel involved in accounting, payroll, accounts payable, accounts receivable, resident funds, etc.
Creates and maintains an atmosphere of warmth, personal interest, and positive emphasis, as well as a calm environment throughout the facility.
Reviews entries to the general and statistical ledgers, to assure accuracy and compliance with established accounting procedures.
Reviews and interprets monthly financial statements and provide such information to the President and CEO.
Assists in the establishment and maintenance of an adequate accounting system that reflects the operating cost of the facility.
Keeps abreast of economic conditions/situations and makes adjustments as necessary to assure continued ability to provide quality care.
Prepares financial and statistical reports as required.
Represents the facility at and participates in top-level meetings as required.
Assists in the planning and implementation of changes in the accounting system(s).
Monitors internal controls to assure compliance with established procedures.
Makes written and oral reports/recommendations to the President and CEO concerning accounting functions, investments, financial trends, etc.
Establishes and maintains a system of financial record-keeping to include ledgers, recording payments, writing receipts, posting cash journals, prepare and make bank deposits, etc.
Establishes and maintains a system of accounts payable, to include invoicing, purchase orders, pay vouchers, check register, ledgers, etc., as necessary.
Maintains records and provides payments of all obligations to residents such as annuity trust interest payments and debenture interest payments.
Assists in standardizing the methods in which work will be accomplished.
Maintains the general ledger to include the preparation of journal entries, coding of invoices, accounts analysis and reconciliation, closing books, setting up new accounts, etc., as necessary or instructed.
Develops and utilizes computer reports and output as required.
Reviews and develops a plan of correction for accounting deficiencies noted during surveys or audits and provides a written copy of such plan to the President and CEO.
Assists outside auditors in the preparation of special and annual reports.
Maintains payroll to include maintenance of employee records, processing time cards, paychecks, computation of federal and state payroll taxes, miscellaneous deductions, etc.
Monitors and collects accounts receivables. Reports delinquent accounts to the President and CEO.
Assists in preparing monthly financial statements to include preparing monthly balance sheet, income and expense reports, as required.
Performs functions of computer/data processor as necessary.
Schedules and participates in departmental meetings.
Delegates and/or assumes administrative authority, responsibility, and accountability to other staff personnel as deemed necessary to perform their assigned duties.
Assists in establishing, maintaining, and overseeing all safety policies and procedures in accordance with state and federal safety regulations, including the Injury and Illness Prevention Program.
Uses equipment and materials in a safe and acceptable manner, follows established safety procedures, uses appropriate safeguards, and observes common sense rules of safety in all on-the-job activities.
Assumes the administrative authority, responsibility and accountability of directing the accounting functions and programs.
Monitors and reconciles all bank accounts and cash flow requirements.
Serves on the Management Staff Committee.
Attends, participates in, and provides leadership in meetings as requested, such as: Board of Directors, Staff Meetings, Investment Committee Meetings, Resident Meetings, Budget and Finance Committee Meetings, etc.
Provides, by example and leadership, motivation and direction to all accounting personnel.
Carries out all personnel-related responsibilities in accordance with the Manor Personnel Policies and Procedures Manual and Employee Handbook.
Assists in the recruitment and selection of competent accounting personnel, consultants, and other auxiliary personnel.
Reviews accounting staff complaints and grievances and makes written reports taking action in accordance with established policies and procedures.
Develops and maintains written job descriptions and performance evaluations for accounting personnel.
Ensures established department labor costs are maintained according to budget.
Reviews and checks competence of accounting personnel and makes necessary adjustments/corrections as required or that may become necessary.
Offers positive performance and behavior feedback when appropriate.
Implements corrective disciplinary procedures to ensure acceptable levels of performance and conduct.
Recommends involuntary termination of employment when necessary and in coordination with the President and CEO.
Conducts self in a manner, which reflects credit on Carmel Valley Manor and encourages others to do the same.
Attends and participates in workshops, seminars, etc., to keep abreast of current changes in the long-term care field, as well as to maintain a professional status.
Represents the Manor in community, professional, and trade associations as requested.
Equipment and Supply Functions:
Assures that an adequate supply of accounting supplies and equipment are on hand to meet the day-to-day operational needs of the facility.
Requests repairs for office equipment as necessary.
Budget and Planning Functions:
Assists department directors in the review and planning of their department's budget.
Assists in preparing the annual operating budget, cost reports, tax returns, capital expenditures, etc., as necessary or directed.
Prepares an annual operating budget for approval by the Board of Directors and allocates the resources to carry out programs and activities of the facility.
Submits timely and accurate reports to federal, state and local government agencies.
Maintains CONFIDENTIALITY of all resident information.
Assures that the resident's rights to fair and equitable treatment, self determination, individuality, privacy, property and civil rights, including the right to make complaints, are well established and maintained at all times.
Develops accounting practices to ensure that resident funds are maintained in accordance with current federal and state regulations and guidelines.
Provides each resident with a quarterly accounting of his or her funds managed by the facility, if so requested or required.
SUPERVISORY RESPONSIBILITIES: Supervises, and evaluates the performance of accounting personnel, consultants, and other auxiliary personnel reporting to the Director of Finance.