Family Shelter Service, an agency providing help and hope for victims of domestic violence and their children for 40 years, is looking to hire a Finance & Benefits Specialistwith excellent technical skills, careful and accurate attention to detail and a commitment to working in the nonprofit sector. This is a part time position, 24 hours per week, reporting to the Director of Finance & Operations.
As a key member of the Finance & Operations area, the Finance & Benefits Specialist is responsible for accurately processing financial information and transactions and providing HR Benefits support. This position plays a critical role in insuring the fiscal integrity and reputation of our organization in support of our mission.
Pays bills weekly.
Processes payroll biweekly using Paylocity online payroll service provider.
Provides fiscal support for agency resale shops, including verifying/posting sales information in accounting system and remitting state sales tax payments.
Assists with fiscal aspects of grant reporting and monitoring, including tracking grant payments and expenditures and preparing interim and final reports for funders.
Administers employee benefits programs, including processing enrollments/changes and answering employee administrative questions.
Handles administrative aspects of employee onboarding and terminations.
Uploads payroll and deposits; posts journal entries in accounting system.
Maintains fiscal records per agency records retention/destruction policies.
Assists with month-end close and preparation of monthly financial reports for senior management and board of directors.
Maintains accounting controls to ensure agency fiscal soundness and integrity.
Assists with formulation and monitoring of agency and departmental budgets.
Assists with preparations for agency financial audit and for monitoring visits/information requests from agency funders.
Demonstrates a team-oriented approach in carrying out other duties as assigned.
Qualifications and Characteristics:
BA in Accounting or Business preferred; AA required.
Minimum of two years non-profit or government finance/benefits administration experience in a multi-revenue stream agency.
Careful attention to detail, consistent accuracy and the capability to see how the pieces fit into the bigger picture.
Experience using Sage/Abila MIP or comparable large ERP general ledger system.
Experience with Paylocity or comparable online payroll/HR management system.
Microsoft Office skills.
Critical thinking and analytical skills; able to prioritize and work independently.
Good written and verbal communication skills.
Strong interest in working in the nonprofit sector; mission driven with an understanding of the significance and impact that every agency position has on our clients.
Integrity, discretion and good judgment in dealing with highly confidential information.
Occasional travel to local off-site locations required. Must have valid drivers license and current auto insurance liability coverage.
Located in Wheaton, Illinois, Family Shelter Service offers a competitive salary, flexible work schedule and the opportunity for 20-hour employees to participate in the 403(b) retirement program.
Family Shelter Service offers a comprehensive domestic violence program in DuPage County. All services are free of charge and confidential. Operating 365 days each year, Family Shelter Service provides immediate safety for victims of family violence by offering one DuPage crisis shelter and two intermediate housing shelters; a 24-hour hotline; advocacy and counseling services-in English and Span...ish-for women and children, male victims and abused elderly; and a program specifically focused on the needs of children. For more information, please visit our web site at www.familyshelterservice.org