Reports To: Head of School
FLSA Classification: Full-time/Non-Exempt
Georgetown Day School (GDS) in Washington, DC, seeks a strategic thinker, experienced manager, and practical visionary to serve as its next Director of Finance and Operations. Founded as the first racially and religiously integrated school in the Nation’s Capitol, GDS continues to keep at the heart of its school mission the maintenance and cultivation of a just, ethical, and inclusive community. With a top notch faculty, fully enrolled student body, committed parents, and outstanding facilities, GDS is in a uniquely attractive position, with a deeply-felt and lived history, clear mission and genuine openness to future possibilities. The new Director of Finance and Operations (DFO) will be joining the school at an auspicious moment in its 71 year history, as it looks forward to the opening of a unified campus in the next four years. Helping steer the school financially and operationally through the exciting challenges and opportunities that lie ahead will require sound judgment, imagination, and a thorough understanding of the needs of a 1075 student, 200+ faculty and staff, progressive day school, on two campuses.
Reporting directly to the Head of School Russell Shaw, the DFO serves as an essential support and strategic partner to the Head. Responsible for an annual operating budget of $48 million as well as a facilities master-planning budget of $2 million, the DFO supervises the Business Office, the Health, Security and Transportation staff, data management, and the facilities. The DFO is a member of the senior administrative team.
Aside from building solid relationships with the Head of School and the Board, the new DFO will need to be someone who can quickly forge excellent partnerships with his or her direct reports, other senior administrators, and all faculty and staff at the School. The administration liaison to the Finance, Investment, Audit, Governance and the Facilities Master Planning committee, the DFO also chairs the Retirement and Benefits Committee. While the DFO works closely with the Board, and specifically the Finance Committee Chair, s/he reports exclusively to the Head of School.
The new DFO works closely with the Director of Advancement and the Director of Admissions to ensure that the school’s fundraising and enrollment projections allow for responsible and accurate planning, effective stewardship, and clear communications to all constituencies about the fiscal health of the School.
In addition to embracing GDS’ mission, supporting the School’s leadership, and guiding the operations, the DFO has a number of primary responsibilities:
- Supervise the development, administration, and reporting of the operating and facilities master planning budget to the Head of School, the School’s Board of Trustees and Finance Committee, auditors, federal, state, and local authorities, lenders, donors and various School administrative offices as appropriate.
- Oversee the administration of the School’s endowment; execute endowment and investment policy; implement investment decisions of the Investment Committee; and coordinate with the endowment consultants, ensuring effective endowment allocations, performance, and reporting.
- Manage banking, debt, and lease agreements; receive, account for and disburse monies and securities; work with the bank negotiate terms, rates and ensure covenant compliance
- Oversee all School operations including personnel policies, data management, maintenance, campus security, campus health, transportation neighborhood relations, etc.
- Build and/or maintain the School’s short- and long-term strategic financial models and dashboards.
- Serve as staff liaison to the Finance, Audit, Investment, and Facilities committees of the Board of Trustees, working closely with Committee chairs and organizing agendas and meeting materials.
- Collaborate with the School’s counsel and insurance agents regarding all legal and risk management matters.
- Ensure that the School is in compliance with all local, state and federal reporting requirements.
- Oversee financial policies, procedures, and internal controls to safeguard assets, protected confidential information, and ensure accurate financial reporting.
- Oversee school health function including the supervision of school nurses
- Oversee the physical plant, grounds, and construction functions with the Director of Facilities and Maintenance; help plan and direct all replacements and renewals of the physical plant.
- Publically represent the School in a positive and proactive way, collaborating with other School administrators, neighbors, and DC officials.
- Partner with the Head of School and the Associate Head to establish sound and consistent employment policies, adequate staffing levels, compensation, and appropriate benefits programs for all facets of school operations.
- Supervise the administration of all employee benefit programs including health insurance, retirement, worker’s compensation, life insurance, and other related plans.
- Collaborate with the Head of School and other senior administrators on providing leadership regarding employee hiring, termination, compensation and management.
- Oversee the annual financial and 403b plan audits and filings of tax returns.
- Provide transparent financial reporting and planning that builds trust among administrators, faculty and staff, students and alumni, parents, and trustees.