Advertised Summary Job Description: Will be responsible for the budgets of the department's research divisions and provide the Director of Research Support and Administration with regular ARC reports of project balances and expenditures. Will communicate frequently with PIs to keep them apprised of the project's financial business developments and assist them in the administration of awards, providing PIs with business and accounting expertise. Ensure that the award's budget and other data elements in ARC and/or FDS accurately reflect the terms of the award and the completed endorsement form or other associated forms. Review project expenditures, including fringe benefit, facilities and administration, and tuition charges, on a regular and timely basis. Review ARC reports and review project financial transactions with the PI and/or the PI's research coordinator on a monthly basis. Ensure that project expenditures, including those received from the Orthopaedic Scientific Research Foundation, are charged in accordance with the terms and conditions of the award and/or university policy. Review general ledgers for unallowable costs posted to the award's fund line throughout the project period and work with the Finance Manage to ensure that any unallowable charges are promptly transferred to an appropriate fund line in accordance with the university's cost transfer policy. Ensure that the project complies with all appropriate university payroll, reimbursement, accounting, and personnel policies and practices. Monitor encumbrance balances on a monthly basis and ensure that the balance reflects current purchase obligations for the award and that purchase orders are closed out on a timely basis. Provide the PI with regular accounting reports of project balances and expenditures, as well as projections of future expenditures. Assist PIs with all administrative aspects of an award, including maintenance of internal records related to project expenses, activities, and reports. Ensure that the PI has approved all appropriate transactions (e.g. cost transfers) in accordance with university polices. Ensure that the percent of salaries charged corresponds to actual time spent on the project. Prepare effort cards for the PI prior to certification and ensure that all effort cards are completed and processed on time and certified by the appropriate official in accordance to the university's effort certification policies. Ensure that the project operates in accordance with its budget. Assist in the preparation of financial reports or invoices when required on awards that require confirmation of completion of deliverables prior to submission or supplemental information that must accompany any financial report or invoice. Ensure the establishment of consulting agreements, subawards and contracts when required by the award. Approve and monitor subcontractors' timely invoicing and received payments. Update subcontractors' database accordingly. Ensure that cost-share budget letters are prepared when required in accordance with university's cost-sharing policy. Advise and assist the PI in fulfilling the departmental award closeout requirements in accordance with the university's closeout policy. Provide all required documentation to SPF for the final financial report, including written confirmation of final costs and any unexpended balances to be returned to the sponsor. Work with the Finance Manager to ensure transfers of any overdraft amounts resulting from unusual circumstances or unanticipated project expenses to the appropriate source of funds are promptly completed prior to close-out of the award. Ensure that the project records are kept in good order and are readily available for review and audit.
The Department Research Finance and Post-Award Administrator will report directly to the Director of Research Support and Administration.
General Minimum Qualifications: Requires a Bachelor's degree or equivalent in education and experience, plus three years related experience in grant submission/administration.
Additional Specific Minimum Qualifications: Proficiency in Windows Operating environment and MS Word and Excel required. The candidate should have strong communication skills both written and verbal.
Preferred Qualifications: A Master's degree in business or accounting is highly desirable. The applicant should possess a solid understanding of the Columbia ARC and RASCAL systems. Possess the ability to rapidly assimilate and retain University fiscal and academic policies, procedures, and practices. Have a thorough knowledge of sound business management principles, policies, and techniques. Have the ability to work under occasional pressure and to adjust to constant changes and handle multiple tasks. Be able to use judgment, tact, and resourcefulness to establish and maintain professional and effective working relationships.
As a member of the National Collegiate Athletic Association (NCAA) and the Council of Ivy Group Presidents (Ivy League), it is imperative that members of the Columbia University community, in all matters related to the intercollegiate athletics program, exhibit the highest professional standards and ethical behavior with regard to adherence to NCAA, Conference, University, and Department of Intercollegiate Athletics and Physical Education rules and regulations.
Columbia University is an Equal Opportunity/Affirmative Action employer.
Columbia University is one of the world's most important centers of research and at the same time a distinctive and distinguished learning environment for undergraduates and graduate students in many scholarly and professional fields. The University recognizes the importance of its location in New York City and seeks to link its research and teaching to the vast resources of a great metropolis. It... seeks to attract a diverse and international faculty and student body, to support research and teaching on global issues, and to create academic relationships with many countries and regions. It expects all areas of the university to advance knowledge and learning at the highest level and to convey the products of its efforts to the world.