Advertised Summary Job Description: Reporting to the Associate Director, the Project Manager II is responsible for managing a complex departmental portfolio & managing a small team grants of Project Managers. Together with Assistant, Associate, & Executive Directors, the PMII is part of a management team responsible for the financial administration of a diverse portfolio of private & public grants & contracts, ensuring that they are administered in a fiscally responsible manner, & in compliance with all applicable rules & regulations established by both the sponsor agency & the University.
In addition to managing all post-award requirements of their own complex portfolio of research departments, the Project Manager II will have oversight for a small team of Project Managers to whom they will provide guidance on matters of portfolio management, customer service, & professional development. Team members will escalate matters to the PMII, who will guide them through to resolution & facilitate escalation to the senior leadership & contact with the department customer or sponsor when necessary. The PMII will review deliverables prepared by their team members for compliance, financial exactness, & accuracy, & will monitor the productivity of team members ensuring that deadlines set within & outside of the operation are met.
The Project Manager II will provide feedback to & engage in regular coaching for their direct reports, culminating in the annual Performance Appraisal. In addition, the PMII will have specialized agency expertise allowing them to troubleshoot & assist Project Manager I's with related agency issues. The PMII is responsible for ensuring the accuracy & timeliness of financial data that they & their team prepare; the preparation of financial reports & billings to sponsors; tracking receipt of funding & receivables (aging & uncollectable); collecting accounts receivable for projects; project close-out; providing institutional oversight by monitoring the allowable & appropriate recording of expenses to sponsored projects & the general ledger in order to ensure compliance with generally acceptable accounting principles (GAAP) & sponsor reporting requirements; preparing required close-out documents for grants &/or contracts, including contractors' releases & assignments; reviewing sponsoring agency policies, regulatory documents & other literature related to sponsored project financial administration to maintain familiarity with granting & contracting agency policies & revisions.
The PMII improves customer service, a core mission of the department, by identifying needs of internal & external customers & providing them with the appropriate support regarding sponsored project financial administration & general ledger accounting; assists senior management in implementing processes, systems, and projects that advance the objectives of the organization & works towards the development & implementation of automated processes for post-award activities; stays abreast of regulatory changes & works to ensure that the organization is aware of & adaptive to institutional & external policies &procedures. The PMII's central aim is the organization's compliance with federal, state & local laws & regulations related to the financial administration of grants & contracts, & may project manage strategic projects & prepare & lead trainings which mitigate organizational risk; maintains records in accordance with internal procedures, demonstrating compliance with sponsor regulations concerning equipment, project expenditures & other fiscal concerns, and interacts with auditors during their reviews. Performs special projects and other related duties as assigned.
General Minimum Qualifications: Bachelor's degree plus a minimum of four years' related grant accounting and/or fund accounting experience required
Demonstrated knowledge of research administration / grants management and accounting business processes required
Strong proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) required
Additional Specific Minimum Qualifications: Must be comfortable working with databases and computerized financial systems. Must be able to identify priorities within multiple assignments in a high-pressured, short-deadline environment, and be able to work with diplomacy and efficiency in such an environment. Must be able to demonstrate excellent organizational, analytical, critical thinking, interpersonal, written and oral communication skills. In addition, the successful candidate must be able to work well with all levels of employees, be flexible in nature, have sound judgment with an open and collaborative style that encourages teamwork and cooperation beyond the immediate team to the broader organization. Must have a passion for excellent customer service and commitment to exceptional quality.
Preferred Qualifications: CPA preferred
Some managerial experience preferred
As a member of the National Collegiate Athletic Association (NCAA) and the Council of Ivy Group Presidents (Ivy League), it is imperative that members of the Columbia University community, in all matters related to the intercollegiate athletics program, exhibit the highest professional standards and ethical behavior with regard to adherence to NCAA, Conference, University, and Department of Intercollegiate Athletics and Physical Education rules and regulations.
Columbia University is an Equal Opportunity/Affirmative Action employer.
Columbia University is one of the world's most important centers of research and at the same time a distinctive and distinguished learning environment for undergraduates and graduate students in many scholarly and professional fields. The University recognizes the importance of its location in New York City and seeks to link its research and teaching to the vast resources of a great metropolis. It... seeks to attract a diverse and international faculty and student body, to support research and teaching on global issues, and to create academic relationships with many countries and regions. It expects all areas of the university to advance knowledge and learning at the highest level and to convey the products of its efforts to the world.