The Associate Director of Finance (ADF) is a key leadership position in the Department of Environmental Health (EH) reports to the EH Director of Administration (DA), and has direct contact with the Department Chair and Program Directors. S/he will oversee a team of six, including grant managers, non-sponsored manager and administrators across three EH academic programs/centers within the department. Each grant manager handles all of a PI's finances including sponsored pre- and post- award duties, gifts, and faculty endowments.
Sponsored funding in EH is large and diverse, and includes a wide range in complexity from major Center, program project and training grants and contracts to small foundation fellowships. The ADF will oversee the financial team and manage workflow.
Specifically, the responsibilities of the ADF include, but are not limited to, the following:
- Supervising grant managers and administrators. - Assessing performance and conducting reviews for all supervisees. - Serving as a resource for grant managers by helping to interpret school and sponsor regulations and procedures, clarifying grant mangers priorities, providing and/or encouraging grant manager training, etc. - Allocating workload to maximize effectiveness. - Assisting DA to set up systems and procedures to ensure high quality work, including grant proposal submissions, post award reports, eCRT and other compliance regulations, timely subcontract and invoice payments, etc. - Working with the EER and MIPS Program Directors to help run those programs from a financial standpoint. - Informing and advising all EH Program Directors regarding school and program financial issues. - Triaging faculty and staff issues to the appropriate person within the Department and School. - Ensuring that PI's understand their financial situations by ensuring that they receive post-award financial reports and meet regularly with their grant managers to review. - Serving as a liaison to central departments such as SPA, OSP, etc., as well as meeting regularly with EH Department leaders to help coordinate the Department's efforts. - Approving large purchases, contracts, FFR's, cost transfers, etc. - Ensuring that adequate funds exist before expenses, such new positions, have been incurred. - Other duties as assigned
Harvard offers an outstanding benefits package including:
Time Off: 3- 4 weeks paid vacation, paid holiday break, 12 paid sick days, 11.5 paid holidays, and 3 paid personal days per year.
Medical/Dental/Vision: We offer a variety of excellent medical plans, dental & vision plans, all coverage begins as of your start date.
Retirement: University-funded retirement plan with full vesting after 3 years of service.
Tuition Assistance Program: Competitive tuition assistance program, $40 per class at the Harvard Extension School and discounted options through participating Harvard grad schools.
Transportation: Harvard offers a 50% discounted MBTA pass as well as additional options to assist employees in their daily commute.
Wellness options: Harvard offers programs and classes at little or no cost, including stress management, massages, nutrition, meditation and complimentary health services.
Harvard access to athletic facilities, libraries, campus events and many discounts throughout metro Boston.
Join Harvard Chan School to support our mission of health research & education and be a part of the oldest institution of higher learning in the country!
Salary Grade: 058
Union: 00 - Non Union, Exempt or Temporary
- Bachelor's Degree required - Prior supervisory experience required - 7+ years of related experience, with 3+ of those years in grants management and/or in an academic/healthcare research environment required
- Master's degree preferred - Certified Research Administrator (CRA) preferred - Experience working with large, complex federal and foundation grants preferred - Experience using Harvard financial systems such as CREW, GMAS, Wasabi, etc. preferred - Experience working in an academic or similar institutional settng with demonstrated knowledge of federal compliance regulations preferred - Experience implementing new policies and procedures - Excellent interpersonal, customer service, problem resolution and communication skills
EQUAL OPPORTUNITY EMPLOYER: We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
About Harvard University T.H. Chan School of Public Health
Harvard University is devoted to excellence in teaching, learning, and research, and to developing leaders in many disciplines who make a difference globally. Harvard faculty are engaged with teaching and research to push the boundaries of human knowledge. For students who are excited to investigate the biggest issues of the 21st century, Harvard offers an unparalleled student experience and a gen...erous financial aid program, with over $160 million awarded to more than 60% of our undergraduate students. The University has twelve degree-granting Schools in addition to the Radcliffe Institute for Advanced Study, offering a truly global education. Established in 1636, Harvard is the oldest institution of higher education in the United States. The University, which is based in Cambridge and Boston, Massachusetts, has an enrollment of over 20,000 degree candidates, including undergraduate, graduate, and professional students. Harvard has more than 360,000 alumni around the world.