Accounting, Budgeting, Analysis & Reporting (65%)
Monitor transaction activity for assigned accounts and reconcile accounts for fiscal compliance with financial, reporting, and legal requirements. Work with sensitive funding information as well as salary data, thus the ability to maintain confidentiality is essential; proactively research and resolve accounting discrepancies and manage the journal entries for fund or expense transfers.
Communicate any areas of concern to the Finance Manager. Analyze approved budget categories for new and continuation budgets and communicate the requirements and contacts to carry out the budget plans according to U of MN policies and procedures, SoN processes, and/or agency requirements; Monitor and coordinate documentation of ISO activities, review for and report variances.
Provide timely monthly reports, ad hoc reports and recommendations to managers and/or faculty regarding budget or funds balances. Assist SON personnel with understanding their financial data using the various reporting resources available. Coordinate the timely creation and distribution of monthly ART financial reports for assigned budgets and manage inquiries. Ensure all official Sponsored Financial Reports are posted to the server.
Participate in the effort certification process by analyzing, verifying, and communicating effort data received from multiple sources in coordination with the grant accountant and Finance Manager. Communicate late salary payments that may impact effort reporting. Accurately determine complex effort reporting when an employee receives multiple rates of pay, summer salary, or faculty receive nine month salary payments over a 12 month period.
Participate in the annual budget process. This involves projecting salary, fringe, externally sponsored support, non-salary expenditures and position budgeting for entry into the People Soft budget tool.
Payroll Accounting: (15%)
Enter distribution changes in HRMS and on internal documents as requested or as a result of changes in salary support. Calculate and enter salary adjustments on a timely basis (Retro distributions); Monitor budget year end dates on awards and adjust, extend, or delete obsolete payroll distribution lines to ensure payroll accounting data is up to date and accurate in HRMS;
Monitor default payroll chart string budgets on a biweekly basis. Research any balances and clear to appropriate budget(s) to ensure the default budget is cleared;
Review payroll entered documents to ensure chart strings entered are accurate; accurately apply effort %'s to distribution lines according to the type of and percent of HR appointment an employee holds. Ensure timely audit of biweekly payroll reports.
Financial Transactions (10%)
Preparer or back up preparer as assigned for selected financial transactions. Participate with year-end financial close out activities.
Financial Transaction approvals (5%)
Review, analyze, and approve financial transactions for assigned budgets based on funding availability and U of MN policies using the People Soft EFS financial system.
Coordinate the creation of award files and provide instruction to student employees that assist in this process. Add selected account information into spreadsheets, add chart strings to the reporting list, and communicate the Chart of Accounts information to all stakeholders according to an established process. Ensure chart string descriptions are referenced in the People Soft EFS financial system and the ART reporting system for display on reports. Participate in bi-annual training workshops for new School of Nursing employees to orient them on U of MN and School of Nursing policies and best practices; Attend Certified Approver educational opportunities to achieve or maintain certified approver status. Attend and contribute at School, AHC, and Central committees and meetings (i.e., FSUN, GMUN), and to stay current with policies.