The Faculty of Arts and Sciences (FAS) is the largest and most decentralized of the schools that constitute Harvard University. FAS has over 1,200 faculty members, 24,000 students and 2,500 staff members. The function of the FAS Finance Office is broad in purview and requires close relationships with constituents across the entire FAS and University community. The Finance Office provides guidance and assistance with preparation of budget, execution and interpretation of financial transactions, hiring of employees and access to financial systems to a wide variety of units, centers and individuals.
Reporting to the Associate Dean for Finance, the Assistant Dean for Finance and Controller is a key member of senior financial leaders in the FAS. Overseeing a staff of eighteen within five functional areas, the Assistant Dean for Finance & Controller is responsible for the compliance, payroll, accounting, planning and reporting efforts for the FAS. This individual plays a vital role in communicating these efforts to the over 250 units and centers across the FAS. Primary responsibilities include the following:
Prepare FAS Annual Financial Report & Related Analyses (10%) – Leads a team to prepare the annual financial report and accompanying detailed financial analysis for the FAS;
Oversees year end and quarterly close process (10%) – Ensures FAS's financial position is accurately reflected at year end and on a quarterly basis, follows University interim reporting requirements and approves year end and quarterly flux analysis
Interpreting & Disseminating Accounting Policy & Procedures (15%) – Represents the FAS and its interests on new or revised accounting procedures or policies. He/she is also responsible for the communication plan of these changes to the FAS community;
Manage FAS Endowment & Gift Funds (20%) – FAS has over 6,200 different restricted endowment funds with a market value of $16.1B. This position is charged with the responsibility of utilizing these funds to support the strategic vision of the Dean while ensuring that the use is consistent with the donor's intent and FAS and University policy;
Budget Responsibility (10%) – Works closely with the FAS Budget team on various FAS wide budgets including endowment distribution, faculty salaries & benefits and FAS centrally managed budgets;
Security & Chart of Accounts Management (5%) – Working with the Applications Security Team that reports to the Associate Dean for Finance & Controller, ensures that faculty and staff have appropriate access to financial information and ensures that integrity is maintained in the FAS chart of accounts;
Ad Hoc Analysis and Planning (10%) – Supports the Dean and FAS/University leadership with analyses that will accurately describe FAS' financial condition;
Payroll Oversight (5%) – Oversees strategic leadership for FAS Payroll Operations guided by the direction of the Manager of Payroll Operations;
Systems Implementation (15%) – Works closely with University Financial Systems Solutions and FAS units on financial system development and implementation.
When applying for this position, please submit your resume and cover letter in our preferred format as one combined document (resume followed by cover letter).
All formal written offers will be made by FAS Human Resources.
Salary Grade: 061
Union: 00 - Non Union, Exempt or Temporary
A minimum of 10 years of direct experience with University accounting and reporting
Comprehensive knowledge of financial-related software applications
Experience with managing and developing staff
CPA highly desirable
Master's in Business Administration preferred
In-depth understanding of GAAP and regulatory requirements and reporting required; knowledge of how these relate to a higher education environment preferred
Demonstrated ability to handle confidential information with discretion
Strong quantitative and financial reporting skills, and expertise in data extraction, analysis, and report presentation
Ability to effectively communicate at all levels and with multiple constituents and to deliver difficult messages with tact and diplomacy
Well organized, flexible and able to manage multiple, challenging projects simultaneously in a fast-paced work setting
Record of thoughtful customer service skills, with an emphasis on collaboration and solving problems creatively while balancing the need for internal control
Strong interpersonal skills: ability to work well within a large and complex organization
Experience in a large research University preferred
Knowledge of the monitoring and audit functions relating to compliance with systems of internal control
EQUAL OPPORTUNITY EMPLOYER: We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
About Harvard University Faculty of Arts and Sciences
Harvard University is devoted to excellence in teaching, learning, and research, and to developing leaders in many disciplines who make a difference globally. Harvard faculty are engaged with teaching and research to push the boundaries of human knowledge. For students who are excited to investigate the biggest issues of the 21st century, Harvard offers an unparalleled student experience and a gen...erous financial aid program, with over $160 million awarded to more than 60% of our undergraduate students. The University has twelve degree-granting Schools in addition to the Radcliffe Institute for Advanced Study, offering a truly global education. Established in 1636, Harvard is the oldest institution of higher education in the United States. The University, which is based in Cambridge and Boston, Massachusetts, has an enrollment of over 20,000 degree candidates, including undergraduate, graduate, and professional students. Harvard has more than 360,000 alumni around the world.