Position Summary: The mission of Princeton University Department of Athletics is to strive for excellence in academics and athletics, while embracing equity in opportunity, good sportsmanship, and ethical conduct. In keeping with this mission, the role of the Associate Athletic Director of Finance and Administration includes the management of six full-time staff members to ensure fiscal responsibility, compliance with policies in accordance with accepted auditing procedures, University policy, and business practices while working toward maximizing the student-athlete experience. Reporting to the Senior Associate Director of Athletics, the Associate Athletic Director, Finance & Administration, is responsible for the development and daily management of the department's $29M athletics budget, which includes multiple funding sources; has oversight of business operations, the equipment room and technology support; will manage all financial reporting requirements, including quarterly budget versus actual report, friends reporting and NCAA and EADA reporting; approve all departmental expenditures in accordance with University, Ivy League and NCAA rules; will identify, develop and maintain key metrics, trends and unique factors and will report those findings to Senior Staff as needed; and will serve as departmental liaison for internal and external audit requests.
Essential Qualifications: Assist with the development and monitoring of a complex $29 million operating and salary budget, which includes Intercollegiate Athletics, includes 37 varsity sports and more than 1,000 student-athletes, as well as Campus Recreation, which includes 37 sport clubs, intramurals and recreational programming.-Oversight of Business Operations and three full-time staff members-Oversight of the Equipment Room-Oversight of the Technology Support function, which includes one full-time staff member.-Approve all department financial activity up to a predetermined threshold and responsible for verifying the accuracy, appropriateness, and funding source for voucher reconciliation and credit card transaction expense allocation-Responsible for developing a mechanism for automated financial reporting to be provided to all key constituents, including the Director of Athletics, Departmental Managers, Head Coaches and Friends Group Presidents to allow financial managers to effectively monitor all financial activity-Analyze historical financials, trends and unique factors to build annual revenue and expense budget projections-Manage the departmental credit card program linked to Concur-Utilize PeopleSoft 9.2 to initiate requisitions, create purchase orders and journal entries-Manage the department's chart of accounts-Coordinate the compilation and submission of the Equity in Athletics Disclosure Act and NCAA financial reports-Serve as the department liaison with Pricewaterhouse Coopers to facilitate the external audit of the NCAA Report-Work with internal auditors on various audits such as team travel, complimentary admissions, fundraising groups, recruiting and equipment ensuring confidentiality, accuracy and compliance-Assist in the creation and enforcement of equipment room policies and help implement process flows and controls that enhance the operation which provides support of more than 1,100 varsity student-athletes across 37 varsity programs-Assist in executing the Nike athletic equipment and apparel sponsorship agreement; ensuring department adherence to contract terms and the management of related financials including complimentary allotment-Assist the Senior Associate Director of Athletics, Finance & Administration, with contract review and approval (including equipment/apparel contracts)-Assist with game day operations particularly around ticketing, but also as needed.-Other du
Preferred Qualifications: Preferred Qualifications-Master's Degree in a Finance or a related field-Experience with Concur software-Experience developing financial reports for multiple constituents-Background in Athletics
Princeton University is a vibrant community of scholarship and learning that stands in the nation's service and in the service of all nations. Chartered in 1746, Princeton is the fourth-oldest college in the United States. Princeton is an independent, coeducational, nondenominational institution that provides undergraduate and graduate instruction in the humanities, social sciences, natural scienc...es and engineering.
As a world-renowned research university, Princeton seeks to achieve the highest levels of distinction in the discovery and transmission of knowledge and understanding. At the same time, Princeton is distinctive among research universities in its commitment to undergraduate teaching.
Today, more than 1,100 faculty members instruct approximately 5,200 undergraduate students and 2,600 graduate students. The University's generous financial aid program ensures that talented students from all economic backgrounds can afford a Princeton education.