The University of Chicago's Oriental Institute is an internationally recognized research center for studying the archaeological and textual record of the ancient Near East. We seek applicants for the position of Associate Director of Administration and Finance, who reports to the Director of the Oriental Institute and is responsible for the successful management of all Institute operations including budgeting, financial management, pre- and post-award grants management, human resources and supervision of staff. This position interacts regularly with the Institute's research faculty, who serve as its governing board. Candidates must have experience leading a complex organization with a wide range of research programs and operations. Candidates must also have demonstrated project management skills enabling them to monitor and oversee both domestic and international projects and personnel. Applications should include the names and contact information for three references. For more details and to apply for this position, please go to the University of Chicago's website, http://jobs.uchicago.edu/20%Budget planning, preparation and reporting: Plan, develop, and implement the annual capital and operating budgets for the Oriental Institute. Prepare the budget proposals for the Budget Office and the Provost in the University's budget process. Evaluate financial issues that impact the OI and respond to inquiries from the Budget Office. Analyze actual expenditures and revenue against budget and prepare monthly, quarterly and annual variance reports. Prepare the OI Director for the annual budget meetings and advise Director on potential fiscal outcomes from programmatic decisions.25%Financial Administration: Responsible for overseeing all financial activity at the Oriental Institute. Set policies and guidelines for financial processes. Prepare issue analysis and financial reports and recommend courses of action to the Director. Make fiscal and budgetary decisions for procurement requests. Work with faculty and departments on financial activities and planning specifically related to their projects and units.20%Grants administration: Responsible for overseeing the pre- and post-grant administration process to ensure compliance with University policies and procedures. Develop and review all grant budgets and financial statements. Monitor end dates and budgets to ensure timely and accurate close outs or extensions as required. Ensure that URA and Comptroller's Office's pre- and post- grant administration requirements are met and that the terms of the grant are being met. 15%Human resources support service: Responsible for overseeing the processing of all appointments and departures, including academic, staff and student employees. Act as personnel resource for all employees at the Oriental Institute and as liaison with University Human Resources Management department. Handle all staff employee-related personnel issues, including hires, terminations, and disciplinary actions, and determine if and when the OI Director should become involved. Responsible for overseeing the overall employee evaluation process, e.g., performance reviews.10%Supervisory: Supervise and coordinate all administrative staff, including front office staff, membership, and development staff. Supervise all staff with respect to financial, administrative, and facilities matters5%Facilities:Monitor, plan and supervise all facilities related work within and around the Oriental Institute building. 5%Other responsibilities:
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran status or status as an individual with disability.The University of Chicago is an Affirmative Action / Equal Opportunity / Disabled / Veterans Employer.Job seekers in need of a reasonable accommodation to complete the application process may contact Human Resources by calling 773-834-1841 or by emailing firstname.lastname@example.org with their request.
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