Advertised Summary Job Description: Part of the Office of the Controller, Sponsored Projects Finance (SPF) includes the Research Policy & Indirect Costs (RPIC) group. These units are responsible for the overall management and operation of post-award financial administration of sponsored programs at the University, including coordination of the University's periodic indirect cost rate proposal and effort certification processes. SPF provides principal investigators and their administrators with post-award financial administration support services for sponsored programs such as the submission of financial status reports to sponsors, billing of sponsors, collection of payment from sponsors, and application of cash to projects upon receipt.
Reporting to the Project Manager II, the Project Manager, Sponsored Projects, is responsible for assisting the Sponsored Projects Finance Team with the financial administration of a diverse portfolio of private and public grants and contracts of varied complexity, ensuring that they are administered in a fiscally responsible manner, complying with all applicable rules and regulations established by both the sponsor agency and the University.
-Responsible for ensuring the accuracy and timeliness of financial data, assisting in the preparation of financial reports and billings to sponsors, tracking receipt of funding and receivables (aging and uncollectable), collecting accounts receivable for accounts, and participating in account close-out; provides institutional oversight by monitoring the allowable and appropriate recording of expenses to sponsored projects and the general ledger in order to ensure compliance with generally acceptable accounting principles (GAAP) and sponsor reporting requirements -Prepares required close-out documents for grants and/or contracts, including contractors' releases and assignments; reviews sponsoring agency policies, regulatory documents and other literature related to sponsored project financial administration to maintain familiarity with granting and contracting agency policies and revisions. -Responsible for customer service, a core mission of the department, by identifying internal and external customers and providing them with the appropriate support regarding sponsored project financial administration and general ledger accounting. -Assists management in identifying opportunities to streamline and improve processes, providing input for automating processes, and actively implementing changes, as needed. -Maintains records in accordance with internal procedures, demonstrating compliance with sponsor regulations concerning equipment, project expenditures and other fiscal concerns, and interacts with auditors during their reviews. -Performs special projects and other related duties as assigned.
The successful candidate will:
-Develop and maintain relationships with sponsoring agency officials on matters related to the administration of sponsored programs. -Provide efficient and effective post-award accounting services to faculty and administrators, including the review and approval of non-salary cost transfers over 90 days and the closeout of projects. -Facilitate compliance with both sponsor and University policies related to the post-award administration of sponsored programs. -Negotiate conflicts that arise between investigators, sponsors, and the University involving post-award financial matters. -Develop and deliver training materials to the University community related to the post-award management of sponsored programs. -Assist with all audits of sponsored programs.
General Minimum Qualifications: Bachelor's degree and/or equivalent, plus a minimum of three years' related accounting experience required; Strong proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) required.
Additional Specific Minimum Qualifications: Must be comfortable working with databases and computerized financial systems. Must be able to identify priorities within multiple assignments in a high-pressured, short-deadline environment, and be able to work with diplomacy and efficiency in such an environment. Must be able to demonstrate excellent organizational, analytical, critical thinking, interpersonal, written and oral communication skills. In addition, the successful candidate must be able to work well with all levels of employees, be flexible in nature, have sound judgment with an open and collaborative style that encourages teamwork and cooperation beyond the immediate team to the broader organization. Must have a passion for excellent customer service and commitment to exceptional quality.
Preferred Qualifications: CPA preferred. Demonstrated knowledge of research administration / grants management and accounting business processes preferred; previous experience with grant accounting and/or fund accounting preferred.
As a member of the National Collegiate Athletic Association (NCAA) and the Council of Ivy Group Presidents (Ivy League), it is imperative that members of the Columbia University community, in all matters related to the intercollegiate athletics program, exhibit the highest professional standards and ethical behavior with regard to adherence to NCAA, Conference, University, and Department of Intercollegiate Athletics and Physical Education rules and regulations.
Columbia University is an Equal Opportunity/Affirmative Action employer.
Columbia University is one of the world's most important centers of research and at the same time a distinctive and distinguished learning environment for undergraduates and graduate students in many scholarly and professional fields. The University recognizes the importance of its location in New York City and seeks to link its research and teaching to the vast resources of a great metropolis. It... seeks to attract a diverse and international faculty and student body, to support research and teaching on global issues, and to create academic relationships with many countries and regions. It expects all areas of the university to advance knowledge and learning at the highest level and to convey the products of its efforts to the world.