The Vice President of Finance and Administration is responsible for strategic and operational aspects of the organization's finance functions, including accounting, budgeting, policy development, external grant management, internal and external reporting, audit, and compliance. This role is also responsible for leading and managing multiple administration functions including: facilities, information technology, and front desk reception. The VP collaborates with staff members throughout the organization to enhance organizational outcomes, achieve efficient allocation of resources, and ensure compliance in all areas of responsibility.
Reports to President/CEO. Supervises Accounting Staff, Facilities Staff, Customer Service Staff, and External Vendors for Information Technology.
Financial Policy and Planning:
Develops and monitors annual and multi-year operating budgets in conjunction with the CEO and program managers.
Leads organizational process to establish and oversee annual and long-term capital budgets for renewal, enhancement, and expansion.
Works with CEO to ensure alignment of operating and capital budgets with organizational strategies and operating goals, including assessment of competing priorities for resources.
Advises CEO regarding financial implications of ongoing opportunities and decisions.
Conducts financial modeling, benchmarking, and contingency planning on a periodic basis and in response to specific issues.
Forecasts the organization’s financial position and generates reports on financial stability and growth.
Carries out financial analysis related to fundraising & special event plans, proposals, and stewardship.
Develops and oversees endowment and investment policies and procedures.
Reports to the Finance Committee quarterly.
Serves as liaison to financial investment advisors.
Provides leadership and guidance on all financial matters to senior and line staff throughout the organization.
Makes presentations to the Finance Committee and Board of Directors.
Represents organization to a wide range of financial stakeholders, including financial institutions, government agencies, grant makers, auditors, and public officials.
Accounting and Financial Operations:
Manages accounting operations and the preparation of monthly and annual financial statements.
Ensures current knowledge and application of best practices and laws regarding nonprofit accounting, reporting, and control.
Ensures maintenance of appropriate internal controls and financial procedures.
Identifies and acts on process improvements to increase efficiency and customer service in financial operations.
Works with external auditor on annual financial audits and unified federal audits, as well as other policies during the year as needed.
Ensures accuracy, consistency, and timeliness of financial and management reporting for a wide variety of federal and state government funders, private foundations, and major donors.
Oversees and negotiates all banking and leasing relationships, as well as contracts with employee benefit providers and other vendors.
Continually ensures that financial software system is meeting organizational needs.
Oversees coordination of financial system with administrative software systems for other functions, including program registration, fundraising, special events, and grant management.
Maintains continuous lines of communication regarding finances throughout the organization.
Keeps CEO apprised of all current and potential finance matters.
Provides strategic direction for the organization’s facilities maintenance, customer service, improvements, and expansions, in consultation with the senior management team.
Directs, supervises, and evaluates the Facilities Manager in planning and carrying out all facilities management activities.
Develops and manages physical plant operating budget and capital budget, including discussion of priorities and ongoing review throughout the year.
Plans and implements customer-focused facility management activities, including ongoing maintenance and improvements.
Develops and monitors safety and emergency procedures for all facilities.
Oversees compliance with all city and accrediting organization regulations.
Information Technology Management:
Directs information technology planning and execution across the organization.
Assesses current technology capabilities and plans for updated or additional technology capabilities needed to improve organizational efficiency, customer service, reporting, and compliance.
Develops and oversees annual and long-term technology capital budgets.
Oversees relationships with administrative software vendors, including Blackbaud, DonorPerfect, CashierLive, Microsoft, Paylocity, and Team Unify. Works with functional managers to ensure that integration, planning, and reporting are considered across the organization as a whole
Supervises external technology consultants, including network, hardware, and software support. Serves as liaison between technology consultants and staff as needed.
Plans and oversees ongoing systems training for all staff to ensure that information technology is well utilized throughout the organization.
Bachelor's degree in Accounting or Business Administration, or equivalent combination of education and experience required. Master’s degree and CPA preferred.
10+ years of professional experience with in-depth accounting experience and broad financial management experience required
Substantial experience with nonprofit accounting, including financial systems design, fund accounting, government grant accounting, compliance, and audit required
Proven effectiveness at supervising professional staff in accounting, working with external audit firm, and managing government funding agency relationships required
Demonstrated leadership and team management ability required
Demonstrated understanding of and commitment to the mission of YWCA Evanston/North Shore required
Experience in a senior financial management role, partnering with executive staff, resulting in the development and implementation of best-practice financial management strategies preferred
Experience with information technology systems planning and implementation. Ability to provide vision and leadership for restructuring activities and data management to maximize the benefits of information technology systems preferred
Advanced knowledge of nonprofit accounting and finance, including FASB/GASB and federal/state grant requirements required.
Advanced knowledge of accounting and reporting software for nonprofit organizations required
Advanced knowledge of Excel. Knowledge of Word, PowerPoint and Access required
Knowledge of software systems used for a variety of other administrative functions, including program registration, case management, and fundraising preferred
Please submit required cover letter and resume to email@example.com. Be sure to list the position title in the subject line of your email.
About YWCA Evanston North Shore
Founded in 1858, the YWCA is the oldest and largest multicultural women’s organization in the world and has been in the forefront of most major movements in the United States as an advocate for social change. Dedicated to eliminating racism and empowering women, the YWCA Evanston/North Shore has made a difference in the lives of women, children and families by working to end domestic violence; nurturing women’s economic empowerment and leadership; fostering racial, gender and economic equity; and empowering youth through swimming.