Washington University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity or expression, national origin, genetic information, disability, or protected veteran status.
This position is full-time and works approximately 40 hours per week.
Department Name/Job Location:
This position is in the Department of Surgery Business Services Organization. This position is for the Medical School Campus.
Position performs administrative duties for department, administers fund accounting, grants and sponsored projects and coordinates administration of unit assisting Director.
PRIMARY DUTIES AND RESPONSIBILITIES:
Designs, implements and updates unit policies and procedures maintaining current information and compliance with University and funding agencies policies and procedures.
Analyzes unit costs and develops budget estimates for budget submission, approves major office purchases and coordinates renovation and other construction projects.
Oversees management of Research Unit facilities and monitors preparation of annual reports.
Administers grants process for unit, assisting principal investigators with applications, interprets grant guidelines, policies and regulations, reviews applications, prepares budgets and supervises budget entry into system ensuring completion and approval in timely manner.
Manages and monitors grant and department funds and ensures appropriate and timely expenditures and reconciliation of funds, supervising preparation of reports when required, makes necessary changes and assists principal investigators with fund management.
Oversees maintenance of personnel files, payroll authorization records and time and leave records, supervises payroll activities and personnel requisitions.
Maintains visa information, monitors status communicating required action, reviews for completeness and acts as liaison with WU International Office.
Hires unit support staff, ensures employee orientation and training, and develops job descriptions for staff.
Assists Director in Unit Administration.
Equivalent of Bachelor’s Degree with more than 5 years of experience in management/financial experience or related field
Experience in grants administration and FIS and FOCUS programs preferred
Working knowledge of computer programs including spreadsheet applications, and interpersonal, organizational and communication skills with discretionary judgement
The hiring range for this position is $49,296 - $64,084 annually.
-Retirement Savings Plan -22 vacation days -8 Paid Holidays -Sick Time -Tuition benefits for employee, spouse and dependent children -Free Metro Link/ Bus pass -Free Life Insurance -Health, Dental, Vision -Health Savings Accounts (HSA) -Long Term Disability Insurance -Flex Spending Plan -Other Benefits
Med School HR website (medschoolhr.wustl.edu)
Internal Applicant Instruction:
This position is grade G11.
Please attach a copy of your most current signed performance evaluation (completed within the last 18 months) to your online account. If you have not received a performance evaluation, you may provide two current signed letters of recommendation (written within the last 18 months), preferably to include one letter from either a current or recent former supervisor. To attach these documents, go to: My Career Tools, Add Attachment, Attachment Type – Performance Reviews or Letters of Recommendation.
Washington University in St. Louis, a medium-sized, independent university, is dedicated to challenging its faculty and students alike to seek new knowledge and greater understanding of an ever-changing, multicultural world. The University offers more than 90 programs and almost 1,500 courses leading to bachelor's, master's and doctoral degrees in a broad spectrum of traditional and interdisciplinary fields, with additional opportunities for minor concentrations and individualized programs. The faculty is composed of scholars, scientists, artists and members of the learned professions. They serve society by teaching; by adding to the store of human art, creativity, understanding, and wisdom; and by providing direct services, such as health care.