Requisition # 2018-8729 Department Art and Archaeology Category Academic Administration Full-Time / Part-Time Full-Time Application Deadline 5/29/2018
The Department of Art & Archeology seeks an experienced administrator to serve as the manager of the department. The Department of Art & Archeology is home to 19 full-time faculty members, as well as 9 lecturers/researchers and 60 graduate students. There are approximately 1000 undergraduates taking courses in the department each year. The Department houses the Index of Medieval Art as well as the P.Y. and Kinmay W. Tang Center for East Asian Art.
The manager works closely with the department chair to execute policy and strategic direction for the operation of the department and participate in short and long-term planning for department operations and activities. While the chair establishes the academic and intellectual direction of the department, the manager provides support for the chair's vision. The manager is responsible for ensuring that the faculty, students, and staff in the department have the necessary assistance to carry out their academic, research, and administrative duties. The manager reports directly to their department chair, with a secondary reporting relationship to the Associate Dean for Academic Affairs in the Office of the Dean of the Faculty.
The three most important aspects of the manager's responsibilities are financial management, staff supervision, and academic administration. The manager ensures that all internal deadlines are met and that the department is compliant with all internal guidelines and external regulations. The manager is responsible for attending all relevant training classes offered by the University pertaining to these duties.
Budget and financial management: The manager develops the administrative budget for the department, in collaboration with the chair. The manager is responsible for careful and appropriate use/allocation of the administrative allowance, endowed funds, restricted funds, and grants. The department manager monitors spending and provides regular and timely analysis and projections of the available funds to the chair. The manager is also responsible for financial administration of class trips, summer excavation digs abroad, and the Barr Ferree Publication Endowment for Humanities and Social Sciences.
Staff supervision: The manager supervises the hiring, performance reviews, and merit increase process for the administrative staff. The manager should be knowledgeable in University policies and familiar with visa regulations, federal work study requirements, and fair labor standards.
Academic administration: The manager supervises the administration of the teaching component of departmental activities, ensuring that the academic department meets all internal deadlines. These duties include the administration of the teaching budget and administration of the budget for faculty leaves. The manager prepares materials for faculty appointments, retention packages, visiting fellows, and postdoctoral research appointments.
4-6 years administrative and management experience.
Experience in budget management and oversight of financial operations.
Experience in the supervision and monitoring of staff relations and staff development; experience in the delegation of supervisory responsibility.
Excellent oral and written communication skills.
Excellent organizational skills and ability to manage multiple priorities.
Excellent interpersonal and customer service skills. Ability to collaborate effectively.
Ability to anticipate and initiate appropriate action in support of the department chair and department faculty.
Skill with website content and adept at learning new software.
Princeton University is an Equal Opportunity/Affirmative Action Employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law. EEO IS THE LAW
Standard Weekly Hours
Eligible for Overtime
Essential Services Personnel (see policy for detail)
Princeton University requires all candidates to complete a background check successfully prior to the start of employment. The type and extent of background checks may vary depending on job requirements and/or functions.
Princeton University is a vibrant community of scholarship and learning that stands in the nation's service and in the service of all nations. Chartered in 1746, Princeton is the fourth-oldest college in the United States. Princeton is an independent, coeducational, nondenominational institution that provides undergraduate and graduate instruction in the humanities, social sciences, natural sciences and engineering.As a world-renowned research university, Princeton seeks to achieve the highest levels of distinction in the discovery and transmission of knowledge and understanding. At the same time, Princeton is distinctive among research universities in its commitment to undergraduate teaching.Today, more than 1,100 faculty members instruct approximately 5,200 undergraduate students and 2,600 graduate students. The University's generous financial aid program ensures that talented students from all economic backgrounds can afford a Princeton education.