Advertised Summary Job Description: Columbia World Projects ("CWP") is an initiative intended to better connect Columbia University with the world at large where laws and policies are made, actions are taken, and norms and attitudes are shaped. CWP will facilitate the application of academic work in the context of a broader, global discussion to address fundamental challenges in our home city, around the nation, and across the globe.
Reporting to the Director, Finance and Administration, the Finance Manager acts as the department liaison with the Office of University Budget, Office of Sponsored Projects, Office of Alumni and Development and the Office of Treasurer and Controller in all financial matters of the department. The incumbent is responsible for managing, monitoring, advising on and enforcing compliance with University and departmental financial policies and procedures.
Responsibilities, under the supervision of the Director, include:
1.Conduct long and short term budget planning, develop and implement policies and procedures in alignment with University standards and guidelines. Propose financial models to accommodate and support the growth of the department.
2.Prepare the annual budget submissions and year-end closings for CWP and special projects. Process month-end and year end journal entries, and ensure accurate journal postings.
3.Manage all the financial activities for the department and special projects. Conduct variance analysis and provide quarterly financial reports to the CWP Leadership team and Office of Management and Budget.
4.Maintain the operating budget for CWP and special projects. Provide detailed and up-to-date budget vs. actual reports and projections to the department units, to ensure budgetary compliance. Assist the staff of each unit to understand their operating budget so that they can manage projects within their financial limits and university guidelines.
5.Manage, monitor, review, and complete the reconciliation of all CWP accounts. Work with University partners to resolve any issues. Prepare monthly financial reports and meet with key Administrators on an on-going basis.
6.Monitor process and approve all payroll transactions, invoices and fund transfers of the department. Prepare and process expense reports for reimbursement by the University for the CWP Leadership.
7.Serve as a liaison with outside vendors and partners. Manage vendor maintenance and communicate with vendors and internal payees on payment status. Ensure that all payments are made in a timely manner.
8.Partner with the Office of Sponsored Projects and the Office of Alumni Development, to set up processes for the accurate and timely management of all grants and gifts that meet the University's specified guidelines and regulations. Prepare and coordinate the submission of required documentation of budgets as required by Sponsored Projects.
9.Oversee purchasing, manage all procurement processing, maintain contracts and keep accurate documentation. Work with Purchasing and service providers on procurement agreements, represent the department in negotiations with vendors. Reconcile purchasing P-Card transactions.
10.Organize financial meetings with the offices of Management and Budget, University Purchasing, General Counsel, and Office of Alumni and Development to achieve coordination of cross-departmental financial activities.
11.Additional duties as assigned.
General Minimum Qualifications: Bachelor's degree required. Minimum four years of related experience.
Additional Specific Minimum Qualifications: Relevant experience in areas of financial management required. Strong communication, interpersonal, and organizational skills required. Initiative, ability to establish priorities, ability to work under pressure and without supervision and good independent judgment required. Confidentiality and discretion are required. Ability to work as a team player in a fast-paced environment required. Excellent computer skills, including advanced knowledge of Excel, are required.
Preferred Qualifications: Knowledge of University financial policies and systems (ARC, FDS, PAC, FinSys) is preferred.
As a member of the National Collegiate Athletic Association (NCAA) and the Council of Ivy Group Presidents (Ivy League), it is imperative that members of the Columbia University community, in all matters related to the intercollegiate athletics program, exhibit the highest professional standards and ethical behavior with regard to adherence to NCAA, Conference, University, and Department of Intercollegiate Athletics and Physical Education rules and regulations.
Columbia University is an Equal Opportunity/Affirmative Action employer.
Internal Number: 126_168696
About Columbia University
Columbia University is one of the world's most important centers of research and at the same time a distinctive and distinguished learning environment for undergraduates and graduate students in many scholarly and professional fields. The University recognizes the importance of its location in New York City and seeks to link its research and teaching to the vast resources of a great metropolis. It seeks to attract a diverse and international faculty and student body, to support research and teaching on global issues, and to create academic relationships with many countries and regions. It expects all areas of the university to advance knowledge and learning at the highest level and to convey the products of its efforts to the world.