Job Requisition Number: 24856. Physics is the largest department in the L&S Division of Mathematical and Physical Sciences.
It is ranked as the top physics departments in the world, with excellence in research, teaching, and service to the community all highly valued. The department has 80 ladder and active emeriti faculty, 60 career and casual staff, and 300 lecturers, teaching assistants, readers, research personnel, postdocs, fellowship recipients, and visiting scholars. It enrolls 250 graduate students, 250 undergraduate majors, and over 7,000 students in its courses, many with laboratory sections. Its faculty fully participates in teaching and administration and conducts world-class research in campus, local, national, and international laboratories and sites; research activities require active financial arrangements with organizations such as Lawrence Berkeley National Lab. Financial resources include approximately $100m in annual appropriations. Physics manages 3 distinct campus buildings in its facilities complex with 240,000 assignable square feet, and it also houses and provides services to several research centers, and multiple research Laboratories with varying physical environments. It has an active fundraising program.
•Applies advanced professional concepts to perform complex technical analysis to understand past performance and determine present and future performance and/or resource allocations.
•Develops complex financial models for all major cost centers that assess the financial health of all programs.
•Develops and produces financial statements that articulate our financial position for in year and future year planning. Enables strategic decision making ability. Formulates strategic plans to fully utilize current resources, obtain new resources when appropriate, and respond to either budget reductions or allocation of new funds.
•Works with Chair and Director and major stakeholders to ensure financial and senior managers to anticipate short-term and long-range planning for the departments including budgeting for the academic programs, major equipment, and facility needs. Plans and responds to changes in federal, state, and UC policies, procedures and systems and to campus and department priorities.
•Develops a suite of financial reports on a monthly for all cost centers that enable departmental leadership to understand our position. Analyzes annual and multi-year budget reports for departmental operating budgets and makes projections. Identifies current and anticipated problems, develops solutions, recommends actions, and implements decisions.
•Identifies new revenue opportunities and leads process improvement opportunities initiatives for the department.
•Responsible for providing analytical support for highly complex budget, financial, and resource projects dealing directly with major department managers.
•Recognized as the financial leader and expert for all Physics funds. Working with department management, the incumbent is responsible for overseeing the financial functions for departmental fund types including permanent budget, state, central campus, discretionary funds – gifts and endowments, recharge, income, and oversight of extramural contracts grants.
•Monitors all budgetary allocations and expenditures ensuring all funds are in balance.
•Regularly analyzes a variety of financial systems, procedures, and reports in response to changes in program, policy, or funding.
•Analyzes annual and multi-year budget reports for departmental operating budgets and assists in making projections and enabling sound financial decisions.
•Identifies current and anticipated problems, develops solutions, recommends actions, and implements decisions.
•Fully ensures our department is alignment with all applicable financial policies and in compliance with SAS 115 standards.
•Manages 1-2 FTE staff with full range of responsibilities, including hiring, performance review, merit recommendation, correctional actions, firing.
•Mentors staff and provides professional development opportunities.
•Assumes full responsibility for staffing, budgets, costs and human resource-related activities pertaining to Financial and Business Services staff members and the unit’s activities.
•Creates an inclusive work environment.
•Directs, initiates, designs and provides analytical studies, summary reports and background materials for campus or department administrative officers and managers for financial and/or resource plans, including annual resource allocation approaches, trended future requirements, operating forecasts, sources and uses, et cetera, that have a significant impact on individual or multiple departments.
•Develops Annual Budget via Cal Planning, Capital Budgets, TAS Budget, and Recharge Certifications.
•Prepares and delivers presentations for external audiences to support our budget process.
•Serves on campus committees as nominated.
•Performs highly complex financial or resource research and studies for both internal department and external campus constituents.
•Provides oversight to CSS Functions: Research Administration. Business and Financial Services, and IT.
•Drives integration, service delivery and ensures successful partnership.
•Ensures processes and procedures are clear and all customers are satisfied.•Has advanced knowledge of finance policies, practices and systems. •Demonstrated ability to identify and analyze information from a variety of sources. •Expert financial analysis and reporting capabilities •Requires ability to present complex finance related information in a clear and concise manner, both in writing and verbally. •Proven skills to quickly evaluate complex financial issues and identify multiple options for resolution. •Must be skilled in use of Microsoft Office and common desktop/web applications. •Broad knowledge of financial processes, system, protocols and procedures with a focus on budget, account and fund management. •Experience in financial modeling and ability to analyze complicated financial data to drive key decision making. •High-level management and strategic planning experience in an academic department or a large, complex organization. •Excellent critical thinking and strategic management skills •Collaborative and client serviced focused. Comfortable interacting with all levels of staff and management. •Strong Supervisory and management experience with the ability to make sound decisions regarding hiring, evaluating, and developing of subordinates. •Ability to take action, make sound decisions and implement significant changes with substantial autonomy. •Ability to model a positive influence emphasizing team-building and consensus-building in the workplace. •Project Management and Business process reengineering experience. •In depth knowledge of, or ability to obtain and understand University budget and financial policies, procedures and systems and financial control methodologies. •Background and working knowledge of Cost Accounting Standards, federal regulations, and OMB Circular A-21 and A110. •Ability to problem solve, multitask, set and meet deadlines, and resolve extremely difficult and sensitive issues and problems. •Superior communication, organizational and interpersonal skills; political acumen and ability to maintain strict confidentiality as well as appropriate use of good judgment, tact, diplomacy and discretion. •Demonstrated advanced computer skills with MS Office, and financial and data systems
•Bachelor’s degree or equivalent experience/training
The University of California was chartered in 1868 and its flagship campus - envisioned as a "City of Learning" - was established at Berkeley, on San Francisco Bay. Today the world's premier public university and a wellspring of innovation, UC Berkeley occupies a 1,232 acre campus with a sylvan 178-acre central core. From this home its academic community makes key contributions to the economic and social well-being of the Bay Area, California, and the nation.