The executive assistant provides executive-level assistance and research services to support the Finance Division of the Minnesota State system office. The position acts to establish procedures and coordinate the administration of the finance policy activity in the office of the vice chancellor-chief financial officer; regulates the information flow and coordinates communication activities on behalf of the vice chancellor - chief financial officer.
At least 3 years' experience assisting senior and/or executive level decision makers or managers.
Experience researching and analyzing information
Experience monitoring department expenditures, budget, purchases, and invoices
Experience managing and organizing multiple projects
Experience with and demonstrated ability to work independently
Experience and demonstrated ability in direct project management or providing executive assistance in the management of large projects
Excellent oral and written communication skills
Advanced skills in Microsoft Office products, including Word, Excel, SharePoint, Visio, Outlook and PowerPoint
Prior experience working in public sector
Prior experience working in a complex organization with a Board of Directors
Associates degree (or higher) in Administrative Assisting or related fields (Business, Education)
Vehicle Notice: NOTICE : In accordance with the Minnesota State Colleges & Universities (Minnesota State) Vehicle Fleet Safety Program, employees driving on college/university business who use a rental or state vehicle shall be required to conform to Minnesota State's vehicle use criteria and consent to a Motor Vehicle Records check. Institution: MINNESOTA STATE COLLEGES AND UNIVERSITIES, SYSTEM OFFICE Eeo Notice: Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status. All applicants must be able to lawfully accept employment in the United States at the time of employment. For TTY, call Minnesota Relay Service at 7-1-1- or 1-800-627-3529.
Internal Number: 16920
About Minnesota State Colleges and Universities
With its 31 institutions, including 24 two-year colleges and seven state universities, the Minnesota State Colleges and Universities system is the largest single provider of higher education in the state of Minnesota. The colleges and universities operate 54 campuses in 47 Minnesota communities and serve about 250,000 students in credit-based courses. Overall, the system produces about 33,500 graduates each year. In addition to credit-based courses, the system offers customized training programs that serve about 153,200 employees from 6,000 Minnesota businesses each year. The law creating the system was passed by the Minnesota Legislature in 1991 and went into effect July 1, 1995. The law merged the state's community colleges, technical colleges and state universities into one system. The system is separate from the University of Minnesota.