Note: Not all unique aspects of the job are covered by this job description
The Finance Associate in the Department of Art & Art History is a key part of the administrative team, ensuring efficient and appropriate financial operations. Reporting to the Assistant Manager, the Finance Associate will process and track a variety of financial transactions for the department including travel and reimbursements, procurement including blanket orders, adjusting journal entries, and verification of transactions for department and individual faculty purchasing and travel cards. The Associate oversees the department's office supplies and places orders as needed to ensure appropriate inventory. The successful candidate will possess well-developed customer service and interpersonal skills, the ability to communicate effectively, the tact, diplomacy, and discretion required to deal with sensitive and confidential issues and materials in a responsible and mature manner, and the ability to work independently. In addition, they will be well organized and highly detail-oriented, flexible and able to manage competing priorities, and highly reliable, including the ability to complete tasks accurately, thoroughly, and in a timely manner.
Review, process, gather, and compile accounting transactions and documents for completeness, accuracy, and compliance.
Review transactions, support documents, journal postings, etc. for accuracy, consistency, authorizations and compliance. Monitor transactions in accounting systems for clearing and outstanding items.
Compile, maintain, and review data and daily reports for accuracy. Generate standardized financial reports.
Respond to transactional inquiries from client groups.
May be responsible for p-card administration, processing, travel cards and expendable reimbursements.
May establish accounts in financial systems; prepare invoices.
Participate in new initiatives, as needed such as user testing.
Maintain accounting/finance departmental files and desktop procedures and process documents for area of responsibility. Ensure compliance with University policies, and federal regulations and requirements.
* - Other duties may also be assigned
Internal Number: 300332
About Stanford University
Located between San Francisco and San Jose in the heart of Silicon Valley, Stanford University is recognized as one of the world's leading research and teaching institutions. Leland and Jane Stanford founded the University to "promote the public welfare by exercising an influence on behalf of humanity and civilization." Stanford opened its doors in 1891, and more than a century later, it remains dedicated to finding solutions to the great challenges of the day and to preparing students for leadership in a complex world. The University's thriving diverse community is comprised of nearly 7000 undergraduate students, 9000 graduate students, 2000 faculty members, 1900 postdoctoral scholars, and over 11,000 academic and administrative staff in seven schools including several interdisciplinary research centers and institutes. The campus spreads over 8000 contiguous acres and nearly all undergraduates live on campus. Stanford offers bachelor's and master's degrees in addition to doctoral degrees (PhD, MD, DMA and JD) plus a number of professional and continuing education programs and certifications. More at http://facts.stanford.edu and http://www.stanford.edu.
Stanford University is a...n equal opportunity employer and is committed to increasing the diversity of its faculty. It welcomes nominations of and applications from women, members of minority groups, protected veterans and individuals with disabilities, as well as from others who would bring additional dimensions to the university’s research, teaching and clinical missions.