The Armstrong Institute for Patient Safety and Quality is seeking a full time HR and Finance Coordinator that will provide a wide range of human resources support and consulting services to faculty, staff, students/trainees, supervisors and administration as well as finance/budget support.
Duties & Responsibilities
Coordinate employment process, in collaboration with HR Generalist, hiring managers and divisional human resources, in accordance with all applicable university policies and procedures
Assist HR Generalist with partnering with hiring managers to create job descriptions for new positions, submit personnel requisitions, and assist with the hiring process
Assist HR Generalist with gathering compensation data with regard to appropriate starting salaries and promotional salaries for staff to ensure external and internal equity
Primary point of contact for faculty, staff, student and postdocs on payroll policies and procedures
Prepares payroll forms; monitors and maintains appropriate payroll related documents; prepares weekly payroll; researches and resolves payroll issues for employees
Assist and advise employees on tax information, sick time, vacation time, holidays, leave of absence, family medical leave, payroll, benefits etc.
Monitor time and attendance forms for staff via E210 system and KRONOS
Responsible for coordinating initial departmental efforts related to staff that require Family Medical Leave (FMLA)
Manage short term and long term leave processes to minimize overpayments
Maintains human resources records and computerized systems to track faculty and staff payroll information and generate ad-hoc reports
Run weekly, monthly, and/or quarterly reports in SAP
Provides HR Generalist with transactional support in SAP for new hires, salary changes, and position maintains, etc.
Assists HR Generalist with onboarding of new employees
Assists HR Generalist with strategic HR projects and goals as needed
HR Budget/Finance Responsibilities
Work with department or unit administrative staff and/or faculty in the compilation of information related to expenditures and/or revenues for a variety of accounts, e.g., general funds, grants, contracts, endowments, revenues, gift accounts
Provide day-to-day maintenance of budgets based on an awareness of the status of department or unit funding sources, including most of the following: monthly account reconciliation, ongoing monitoring of expenses, processing travel expenses, coordinating procurement processes and vendor payments, coding invoices, initiating cost transfers and/or wire payments, distributing budgets in SAP
Create shopping carts in University accounting system (SAP) for Administrator's approval, and see through to issuance of Purchase Order; place orders with vendors PO, track order/shipping status of orders, route goods/supplies to appropriate staff, and receive goods in SAP, Ensure applicable documents match (shopping cart, PO, packing slip, invoice, etc.); code invoices as necessary
Process payroll and non-payroll cost transfers (eforms). Process KB15N transfers
Review travel documentation and receipts for appropriateness and prepare travel expense reimbursement requests in SAP; follow reimbursements through to completion
Assist in developing budgets and budget projections, based on a basic knowledge of funding sources, by performing basic calculations and analyses, generating standard reports, and applying approved processes and procedures
Assist with inputting grant and contract proposals into Coeus as needed including gathering documents, formatting documents, and developing budgets
High School Diploma/ GED and a minimum of three years of related experience. Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.
JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.
SAP and Analysis experience preferred.
Special knowledge, skills, and abilities
Knowledge and skills in HR and general finance procedures desired
Must have basic skills in Word, PowerPoint, Excel, Outlook
Must be able to learn and become proficient in various software, including Outlook calendar, SAP others as required
Knowledge and skills required include confidentiality, excellent organizational, interpersonal, and communication skills, ability to exercise independent judgment and work independently without direction, ability to prioritize, multitask and work under pressure
Classified title: HR and Finance Coordinator
Starting Salary Range: $16.91-$23.25
Employee group: Full-time
Schedule (hours/days): Mon – Friday, 830am-5pm
Employee subgroup: Non-Exempt
Department name: Armstrong Institute
Work Location: 750 E Pratt Street
Personnel area (School): SOM
The successful candidate(s) for this position will be subject to a pre-employment background check.
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at firstname.lastname@example.org. For TTY users, call via Maryland Relay or dial 711.
The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.
During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
Equal Opportunity Employer Note: Job Postings are updated daily and remain online until filled.
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