The American Institute for Contemporary German Studies (AICGS) is a research policy center in Washington, D.C. affiliated with Johns Hopkins University. AICGS is dedicated to better understanding the challenges and choices facing Germany and the United States in a broader global arena. https://www.aicgs.org/about-aicgs/
The Director, Finance, Operations, and Development at the Johns Hopkins University American Institute for Contemporary German Studies (AICGS) is a member of the Senior Staff and oversees the finance department and its staff, manages human resources for the organization, and works with the President on Development. The Director is responsible for managing all financial transactions, record-keeping, reporting and budgeting to keep AICGS in compliance with all appropriate financial and human resource regulations. Responsibilities include, but are not limited to: Financial Management
Ensure timely creation of financial reports and analyses to support fiscal management of the organization on both a monthly basis and as requested by Senior Staff
Manage cash flow and A/R
Ensure timely issuance of invoices and payment of bills
Supervise Financial Coordinator and any consultants working with the department including auditors
Ensure processes and procedures are followed and constantly assessed for best practice
Oversee bank reconciliations and sign-off on these reconciliations monthly
Commission and oversee financial audit and ensure 990s and Annual State return are completed and filed in a timely manner
Assist in preparing quarterly financial statements
Lead the creation of an annual organization budget for adoption by the board
Engage all budget managers in the development of the budget
Revise and update operating and restricted budgets on an ongoing basis Track performance against budget and against prior years
Provide regular budget reports to senior leadership, budget managers and board members
Report on performance against budget at Executive Committee and Full Board meetings
Alert leadership to any significant variances from budget
Communicate with JHU Budget Office and provide budgetary information as requested
Communicate JHU benefits for to staff including health, pension and life insurance
Maintain all personnel files with up to date information on status, salary etc.
Prepare performance evaluations for support staff
Oversee accrual and use of sick and vacation time
Support managers through hiring and onboarding as needed
Act as a clearing house and facilitator for best practices in human resource management according to JHU guidelines
Supervise maintenance of files for all contracts and grants entered into by AICGS personnel
Ensure compliance with grant reports and other required filings around grants
Oversee development and maintenance of staff handbook
Maintain effective communications with all personnel on revenues recorded, invoices issued and accounts receivable
Participate as member of Senior Leadership team in development and implementation of new policies and procedures
Collaborate with the President and the Board of Trustees to create a development plan which increases revenues to support the strategic direction of AICGS
Work with the AICGS Board of Trustees and Management team to strengthen existing fundraising programs for the annual giving campaign, special events and foundation support
Translate AICGS development and everyday mission activities into operating and program budgets, monitoring and adjusting those activities to ensure viability and performance
Communicate development progress and status of AICGS to Trustees, Donors, JHU management and government entities via financial statements and reports
Maintain a portfolio of major gifts prospects to include personal cultivation, solicitation and stewardship
Work closely with program and research staff to identify opportunities for foundation support, and coordinate the development, submission, tracking and reporting on grant proposals to corporations and foundations
Enhance existing donor records data entry standards and establish records retention policies and procedures
Create written gift acceptance policies and procedures
Coordinate development research activities
Coordinate the creation of all fundraising promotional materials, including direct mail appeals, annual GLAD award dinner invitation/program; brochures; newsletters; fundraising updates
Collaborate with President and staff to plan and implement external public relations activities, including promotions, website, marketing publications; media relations and public relations messages to consistently articulate AICGS’ mission
Oversee Social Media/Press activities
Bachelor’s degree in accounting, business or a related field required
Five years of progressively responsible administrative and/or financial experience, including direct supervisory experience required. Seven to 10 years of experience with 501(c) (3) accounting practices strongly preferred
Ability to work effectively across all departments
Excellent communication (verbal and written) and interpersonal skills
Skilled in MS Office and Excel and proficient in other MSOffice products
Classified Title: Sr. Administrative Manager Role/Level/Range: ATP/4/PE Starting Salary Range: Commensurate with experience Employee group: Full time Schedule: M-F, 9:00 am - 5:30 pm Employee subgroup: Exempt Location: Washington, D.C. Department name: American Institute for Contemporary German Studies (AICGS) Personnel area: Academic and Business Centers
The successful candidate(s) for this position will be subject to a pre-employment background check.
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