The Claremont Colleges Services (TCCS) is the shared services organization for a highly regarded cluster of seven independent colleges known as The Claremont Colleges located in Southern California. Today, TCCS is a nationally recognized educational model for academic support, student support and institutional support services to meet the needs of 6,300 students and 2,300 faculty and staff. Some of the more than 30 different services include: campus safety, a central library, health and counseling services, cultural centers, central bookstore, physical plant and facilities support, payroll and accounting, information technology, real estate, risk management and employee benefits.
TCCS is committed to offering a work environment that is supportive, collaborative, accountable and enjoyable. TCCS offers generous time off benefits, employer-paid retirement contributions, tuition remission benefits and professional development opportunities. Our employees also take advantage of discounted meals provided in the TCCS caf, regular employee events and an opportunity to work with exceptional colleagues.
The Claremont Colleges Library, located at the heart of the seven campuses, is the preeminent academic resource for The Claremont Colleges. Committed to fostering intellectual discovery, critical thinking, and lifelong learning, the library ties the academic community to varied cultural and scholarly traditions by offering user-centered resources and services, developing innovative technologies, and providing an inviting environment for study, collaboration, and reflection. The library is supported by a staff that has a deep commitment to best practices and innovation and to the delivery of exemplary service to the colleges students and faculty. The CCL is active in the library profession at the regional, national, and international level through such organizations as Statewide California Electronic Library Consortium (SCELC), the Oberlin Group of Liberal Arts Colleges Libraries, the Digital Library Federation (DLF), the Coalition for Networked Information (CNI), the Council on Library and Information Resources (CLIR), the Greater Western Library Alliance (GWLA), and the International Federation of Library Associations (IFLA). Examples of our engagement include the CLIR Postdoctoral Fellow Program, the SCELC Shared Print Initiative, the Lever Press, and frequent contributions at CNI, DLF, and IFLA.
Job Description: The role of the Vice President for Finance and Administration (VPFA) at The Claremont Colleges Services (TCCS) is unique. The VPFA for TCCS has two distinct roles- to serve the TCCS organization as its chief financial officer and to serve the seven Claremont Colleges by delivering high quality and efficient financial and administrative shared services. It is essential that the candidate be able to balance both roles, appreciate the differences between the roles, and recognize that the role is different from the Vice President/Treasurer roles at the seven academic institutions. The primary clients for the financial and administrative shared services are the Vice Presidents/ Treasurers of the Colleges.
The Vice President of Finance and Administration is responsible for TCCS financial accounting and reporting practices, operating and capital budgeting and planning, investment management, financial services, facilities services, TCCS facilities management, risk management and enterprise services. The Vice President is a member of the TCCS's senior cabinet which consists of the Vice President for Student Affairs, Assistant Vice President of Campus Safety, Assistant Vice President for Strategic Initiatives and Assessment, Director of Human Resources, Chief Information Officer, Dean of the Library and Secretary to The Claremont Colleges, Inc. & Assistant to the CEO.
Oversee and manage TCCS financial accounting and reporting, control financial operations, develop financial planning and budgeting, risk management and manage assets and liabilities
Direct the units that provide financial services to The Claremont Colleges, including controllership functions, benefits administration, accounts payable processing, payroll processing and student loan collections
Oversee the enterprise service functions offered through the TCCS, including catering, card services, mail services and copy services
Manage the facilities of the TCCS
Oversee the units that provide facilities, environmental health and safety and real estate services to The Claremont Colleges
Partner with the Library of The Claremont Colleges to provide financial services, budgeting support and facilities maintenance
Build strong relationships and partnerships with the Treasurers of member institutions and other key personnel within each of The Claremont Colleges
A Bachelor's degree is required, preferably in Business Administration or a related field
A Master's degree is preferred
A minimum of 10 years with increasing responsibilities, including a demonstration of exceptional leadership and management skills covering a broad portfolio
Experience in higher education or other not-for-profit environment
Required Knowledge and Critical Skills The successful candidate will have a strong client service orientation as well as a deep commitment to process and to seeking input from all relevant stakeholders while making decisions. In addition, the individual will possess the following characteristics:
Expertise in operations and finance with an ability to assess the effectiveness/ quality of each area of the operation and to implement continuous improvement
Experience with shared services and an ability to seek input from clients and to adjust/ adapt based on their feedback
Experience with developing and executing short-term and long-term plans
Complementary knowledge, expertise and traits to the other senior cabinet members of TCCS
Willingness to learn, appreciate and accept the uniqueness of The Claremont Colleges
Ability to compromise and be flexible
Strong listening skills
Ability to translate financial information to non-financial audiences
Ability to understand and appreciate people's roles and expertise
Honest, forthright and respectful
A calm head with a warm heart
A mentor/ coach to the staff
Commitment to building and maintaining trust among members of the TCC and TCCS communities
Required Hours The regular hours for this full time position are 8:00 a.m. to 5:00 p.m., Monday-Friday. Holiday, weekend and evening work hours may be required. Regular hours may vary due to needs of the organization or business unit. ADA/OSHA This job description defines the essential job duties of this position. The Claremont Colleges Services expects that employees hired for this position can perform the essential functions of this job without imposing risk of substantial harm to the health or safety of themselves or others. It may also include marginal functions, generally defined within Title I of the Americans with Disabilities Act (ADA) and the Occupational Safety and Health Administration (OSHA). Disclaimer This job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this position. When duties and responsibilities change and develop, Claremont Colleges Services will review this job description and make changes of business necessity.
The Claremont Colleges, a consortium of five undergraduate liberal arts colleges, two graduate institutions, and Claremont University Consortium, which provides shared institutional support services, is reminiscent of the Oxford-Cambridge model. The undergraduate colleges include Pomona College, Scripps College, Claremont McKenna College, Harvey Mudd College, and Pitzer College. The two graduate institutions include Claremont Graduate University and Keck Graduate Institute.