Maintain accounting functions and related activities in support of the school system’s mission and purposes as defined by the school board. Supervise and maintain accounting system to provide the school’s administrators and school board with accurate financial data for developing budgets, policies and expenditure decisions.
Duties and responsibilities
Review accounting practices to insure relevance, reliability, and completeness of financial statements.
Implement necessary practices or procedures to ensure the school system conforms to generally accepted accounting principles.
Perform periodic analysis of the financial statements to ensure the school system is operating in accordance with generally accepted auditing standards and governmental auditing standards.
Prepare for and coordinate annual audit.
Ensure all federal, state, and local tax reporting requirements are met.
Monitor the school system’s practices to insure compliance with all applicable Federal regulations affecting financial matters.
Purchasing and Budgeting
Manage the accounts receivable and cash flow process including reviewing the authorization of invoices and selecting invoices to be paid as directed by the school board and/or administration.
Maintain and keep accounts current.
Conduct or supervise cost studies, estimates, and projections of revenues and expenditures.
Audit building energy consumption.
Advise Superintendent and school board on capital outlay expenditures.
Find, negotiate and maintain vendor and rental contracts.
Prepare monthly financial statement summaries for the Superintendent, department heads, Finance Committee and School Board and any analysis of financial statements as requested by the school board and administration
Reconcile all checking and investments accounts on a monthly basis, including SCRIP, Payroll, General, Lunch, and Endowment
Prepare state school lunch program report.
Assist department heads and activity advisors on budget matters as directed by Superintendent and/or school board.
Maintain all reports, books, records, contracts and other documents in the Business Office and make the same available for inspection by the Bishop, school board, and Superintendent.
Prepare annual budget.
Insure checks and balances are in place to safeguard the assets of the school system.
Maintain monthly fixed asset schedule.
Tuition and Billing
Invoice and bill tuition.
Maintain family tuition accounts.
Manage financial assistance programs and notify award recipients.
Create positive culture and relationships in the working environment.
Represent our Christian vision in all contact with parents, students, and staff.
Manage and facilitate evaluations of the personnel in the Business Office.
Serve as non-voting member of the school board finance committee.
Maintain confidentiality of students, families, faculty and staff at all times.
Education:Bachelor’s Degree in Business Administration or Accounting required.
Experience:One to three years experience in an accounting field required. Familiarity with Title IV regulations preferred.
Strong computer skills; keyboard, ten-key, Microsoft Word and Excel required
Math and reasoning skills;
Concentration and attention to detail
Ability to maintain confidentiality. .
Positive communication skills required.
Reaching, bending, dialing, keyboarding, writing, talking, hearing, and ability to lift and/or move objects up to 40 lbs.; finger dexterity.
Superintendent, School Board
Financial Administrator, Business Office Assistant, Human Resources Coordinator
About Rapid City Catholic School System
The Rapid City Catholic School System is located in the beautiful Black Hills of South Dakota. Just minutes from a wide range of hiking, skiing, kayaking and a variety of tourist destinations, including Mount Rushmore National Monument. Rapid City is home to more than 70,000 residents and is a major destination for shopping and entertainment in the Midwest. We are a PreK - 12th grade school with approximately 900 students. All full-time employees are offered a rich benefit package which includes medical, dental, life and disability insurance as well as a generous 403(b) retirement plan. Financial support is available for professional development and faculty is encouraged to take advantage of this benefit.