Advertised Summary Job Description: Reporting to the Vice Dean for Finance and Administration, the Associate Dean for Finance and Planning is responsible for strategically planning, leading and managing the financial functions of the College of Dental Medicine (CDM) a school with an annual budget of approximately $74M, over 400 enrolled students, and approximately 300 faculty and staff on regular payroll. CDM is a school of highly complex operations with both DDS and graduate programs, teaching clinics, faculty practices, community and global activity, and research programs. The Associate Dean for Finance and Planning will oversee the budgeting, financial reporting, finance and business operations of CDM in support of its teaching, patient care and research missions. The Associate Dean will serve as a key member of the school's senior management team, translating vision into action to advance the school's initiatives, goals and strategies. Effective Leadership of Budget, Payroll and Accounting Operations for CDM. Fundamental to this role is the effective oversight and management of the School's budget and financial performance. This work includes effective monitoring, reporting, management of revenues and expenses; variance analysis; effective management of budget reporting and deadlines at school, medical center and university level; effective analysis and calculation of new needs proposals and institutional cost items, such as internal taxes, fringe rates, and government sponsor overhead rates; development and refinement of a budget that is transparent, comprehensive and integral to the management of the school. Clinical operations are core to the School's finances so effective management of all aspects of its revenue cycle are essential. Personnel costs comprise the largest percentage of the School's budget, so effective management of the personnel budget and payroll are essential to high level financial performance. Tuition, financial aid, and student financing and expense items are complex and dynamic and will require close and effective management. CDM has a growing and ambitious set of capital plans so its capital budget has growing importance and demands. To effectively provide financial management support for public and private grants and gifts, in collaboration with the grants management office, is also imperative along with the skill to manage a set of endowments.
General Minimum Qualifications: Master's degree in business administration, accounting, or similar degree and a minimum of seven years of progressive responsibility at a managerial level, including clinical finance experience. Demonstrated outstanding financial analysis and modeling skills required, including variance analysis, financial statement analysis. Strong budgeting, P&L, accounting and reporting experience required. Candidate must possess strong presentation skills with the ability to analyze and explain complex financial information. Expert-level computer proficiency (Microsoft Excel) required.
Additional Specific Minimum Qualifications: Financial Performance Improvement. The Associate Dean will be actively leading and managing, with the Vice Dean for Finance and Administration and other members of school leadership, the financial performance of CDM, including identification and implementation of revenue enhancement measures as well as, when necessary, cost reduction measures. Financial Modeling, Forecasting and Decision Support. The Associate Dean will provide essential leadership to the School through creating budgeting models and forecasting trends in finance and financial operations, working towards long-term financial sustainability, diversification of the School's funding base and revenue streams, in particular those related to the School's clinical portfolio. Development of P&Ls for practice locations is a priority. In addition, the Associate Dean will develop business plans and financial models to assess and improve operations and decision-making; prepare financial forecasts; develop financial models to support cost allocation methodologies and budget development. Periodic reporting on school's budget and performance. Leadership will also involve building the financial management acumen of school's leadership and management teams, through development, regular dissemination and follow-up conversations on financial dashboards that provide insight on overall health of school with the ability to drill down to operating units, business lines, faculty members and clinical locations. There will also be development of and easy access to user-friendly data and reports that will support decision making. CDM will be migrating to a new Electronic Medical Record (EMR) that will consolidate dental and medical records, along with consolidated billing; the move to this EMR will require new billing models, revenue cycle procedures, and support models that the Associate Dean will play an integral role in developing.
Controls & Compliance. The Associate Dean will make sure that there are appropriate preventive and detective controls, checks and balances and effective monitoring systems across financial and business operations and will ensure compliance with tax regulations, accounting standards, federal sponsor requirements, and other requirements related to financial stewardship. The Associate Dean will oversee the school's effective and compliant use of university application systems for transactions, record keeping, accounting, budgeting and cash management. Finance and Planning Division. The Associate Dean will directly supervise a Senior Financial Analyst; Payroll Coordinator; Director, Financial Accounting. The position will indirectly supervise a number of additional staff members in related positions. The Associate Dean will recruit, develop and lead a high-performing team, delivering high-quality, professional and responsive services to a broad base of customers within the school, around the University and outside the University.
Effective leadership, organizational and change management skills. Proven ability to manage, develop, shape and lead sizeable staff in an evolving financial environment. Ability to establish realistic and achievable priorities and the ability to lead staff to achieve goals and objectives. Experienced in the supervision of administrative personnel and support staff. Ability to provide initiative, judgment and creativity in the resolution of complex problems. Demonstrated ability to work effectively with a diverse population of colleagues and clients.
Excellent oral and written communication skills a must. Unquestionable integrity, strong work ethic, resiliency required.
Preferred Qualifications: Experience with grants and contract administration strongly preferred. Proficiency with enterprise level financial systems strongly preferred.
As a member of the National Collegiate Athletic Association (NCAA) and the Council of Ivy Group Presidents (Ivy League), it is imperative that members of the Columbia University community, in all matters related to the intercollegiate athletics program, exhibit the highest professional standards and ethical behavior with regard to adherence to NCAA, Conference, University, and Department of Intercollegiate Athletics and Physical Education rules and regulations.
Columbia University is an Equal Opportunity/Affirmative Action employer.
Internal Number: 126_167428
About Columbia University
Columbia University is one of the world's most important centers of research and at the same time a distinctive and distinguished learning environment for undergraduates and graduate students in many scholarly and professional fields. The University recognizes the importance of its location in New York City and seeks to link its research and teaching to the vast resources of a great metropolis. It seeks to attract a diverse and international faculty and student body, to support research and teaching on global issues, and to create academic relationships with many countries and regions. It expects all areas of the university to advance knowledge and learning at the highest level and to convey the products of its efforts to the world.