Director of Finance and Administration--Freight & Salvage, Berkeley
Freight & Salvage
February 7, 2018
Full Time - Experienced
4 Year Degree
Freight & Salvage
Director of Finance and Administration
Hours: 80%-100% time
Schedule: 4-5 weekdays, business hours (somewhat flexible—Tuesdays required)
Salary: Depends on experience; includes health insurance, optional FSA and 403(b), sick and vacation time, free entry to all shows
Location: 2020 Addison St., Berkeley
ABOUT THE FREIGHT
The Freight & Salvage is celebrating its 50th anniversary in 2018, and is experiencing a period of extraordinary growth. Therefore we are adding a new position to oversee finance and administration. The Freight’s annual budget is approximately $4.5M. Our 12 full-time and 35 part-time staff are a highly skilled, dynamic group of folks who have together created an excellent workplace environment. As an anchor organization for the downtown Berkeley Arts District, the Freight holds over 320 performances annually as well as a variety of classes on evenings and weekends.
The Freight & Salvage is a nonprofit community arts organization dedicated to promoting public awareness and understanding of traditional music—music that is rooted in and expressive of the great variety of regional, ethnic, and social cultures of peoples throughout the world. Though we acknowledge these origins, the range of music we present and teach about is broad. Considering the importance of traditional music (both at a cultural and individual level) and the difficult history of injustice that surrounds much of it, we’re taking steps to ensure that our work, as presenters of that music, is fair, inclusive, equitable, respectful, and sustainable.
The Director of Finance and Operations will oversee financial and administrative functions and will supervise the Finance Manager. They will be responsible for accounting, business management, HR (including benefits administration), office and facilities management.
Accounting & Financial Reporting 55%
Perform or oversee all accounting functions including A/P, A/R, payroll, reconciliations including event settlement, accruals, cash management, performer payments including tax filings, sales tax accrual, tracking of prepaid expenses, tracking of royalties payments, banking, oversight of fiscal sponsorships, financial reporting for grants and other tasks as needed.
Ensure conformity with generally accepted accounting principles
Ensure compliance filings with local, state and federal governmental agencies
Monitor and operate internal controls and processes that safeguard the assets of the Freight and ensure data integrity
Streamline financial management and tracking systems; continuously improve controls, systems, policies and procedures
Work with the Executive Director and Finance Manager to develop annual budgets and long-range financial forecasts
Supervise, support and provide professional development for Finance Manager
Work with Finance Manager to prepare monthly financial statements (P&L and balance sheets, dashboards, etc.)
Support Finance Committee by developing data that assists them in their fiduciary responsibilities
Oversee preparation for annual independent audit and tax returns
Human Resources 25%
Oversee all HR functions including benefits management, creation and maintenance of employee files, new hire documentation, etc.
Assist Executive Director in developing salary structures and policies
Oversee regular review of Employee Handbook to ensure compliance with any changes in employment law and updated policies
Track sick and vacation time
Work with Executive Director to develop policy proposals for HR and Finance Committees
Office & Facility Management 15%
Oversee repairs and maintenance, securing of contractors, etc.
Regularly review vendors to ensure best pricing (including communications, insurance, office equipment, etc.)
Oversee regular sorting and elimination of expired files and other items in storage
Organize risk management efforts including ensuring emergency procedures
Conduct regular, proactive review of facility needs and work with staff to set priorities
Work with staff to address space needs
Ensure office equipment is in working order
Ensure all inspections are performed and licenses secured
Communicate with IT staff on new hire technology needs
Oversee proactive ordering of office supplies
Participate in professional development opportunities
Attend various internal and external meetings
Other duties as assigned
TO APPLY: Please submit resume and cover letter to Sharon Dolan: firstname.lastname@example.org.
At least 5 years experience in non-profit accounting with at least 3 years at the Finance Director level
Accounting-related degree strongly preferred
Experience in practical application of Generally Accepted Accounting Principles and financial reporting
Significant skills and experience in Quickbooks
Strong knowledge of MS Office; exceptional skills in Excel
Excellent communication skills and ability to work with program and other staff to resolve issues
Strong supervisory experience of finance, administrative, and facility staff including professional development and performance reviews
Ability to work with precision; systematically and in an organized manner under little direct supervision
Ability to manage multiple projects and priorities simultaneously, adjusting workload to meet changing circumstances
Experience in the financial implementation of the application of local, state and federal employment laws
At least 2 years experience in benefits administration and strong knowledge of employment laws
Experience managing office renovations or facility reorganization preferred
Experience in a non-profit arts venue a plus
Desire to help the Freight create a welcoming, multi-cultural environment that values equity and inclusion.
Additional Salary Information: DOE. Includes health insurance, optional FSA and 403(b), sick and vacation time, free entry to all shows.
About Freight & Salvage
The Freight & Salvage is a nonprofit music venue with a 500 seat listening room in the heart of the downtown Berkeley Arts District. We are dedicated to promoting public awareness and understanding of traditional music—music that is rooted in and expressive of the great variety of regional, ethnic, and social cultures of peoples throughout the world. The Freight presents over 340 shows annually and hosts jams and classes throughout the week. www.freightandsalvage.org
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