Advertised Summary Job Description: Reporting to the Executive Director, Sponsored Projects Finance (SPF) the Associate Director (A.D.) is part of the SPF management team, and is responsible for assisting the Executive Director with the oversight of post-award financial and compliance management activity of a diverse portfolio of private and public grants and contracts, ensuring they are administered in a fiscally responsible manner, in compliance with all applicable rules and regulations established by both the sponsoring agency and the University. The A.D. manages a team of approximately 10 professional staff and administrative support, ensuring that the work load allocation among this team is equitable and suited to each team member. The A.D. provides leadership to team members, addresses escalated portfolio issues, reviews the quality of deliverables produced by the team, and ensures the accuracy of quantitative and qualitative aspects.
Identifies and resolves complex administrative and financial issues; reviews project history, utilizes relevant policies procedures and regulations, analyzes & reconciles financial data, negotiates with stakeholders to resolve issues, and keeps the Executive Director apprised of issues including escalating, as appropriate. Builds and develops strategic working relationships with colleagues and customers in schools and departments, establishes and maintains effective communication channels; evaluates their needs, obtains their feedback on the service they receive from portfolio team members, and makes necessary adjustments to service levels, as appropriate. Manages the training, development and coaching of staff on aspects related to portfolio management, customer service and client satisfaction. Engages in productivity and metric management to ensure operations are occurring effectively within the team including, but not limited to financial status reporting, invoicing, project closeouts, attribute change reviews, new project reviews, x-train terminations etc. occur on a timely basis. Monitors, analyzes, and works to improve team financials, including but not limited to accounts receivable, unbilled, and overruns. Partners with appropriate colleagues when additional monitoring or reporting needs surface. Supports the Executive Director and Strategic Projects Manager on strategic initiatives. Identifies opportunities to streamline workflow both within SPF and between schools and departments; implements processes, systems and projects that advance the objectives of the organization and work towards the development and implementation of automated post-award activates. Partners with the Executive Director in development and presentation of training programs for SPF staff, as well as customers across the University community. Collaborates with colleagues across the University to improve performance; evaluates training needs, identifies subject matter experts or develops expertise as needed, develops materials, organizes and delivers training sessions, obtains feedback from attendees and improves training programs on an ongoing basis. Involves him/herself in the sponsored research industry group, and remains abreast of changes in applicable governmental regulations, sponsoring research industry group, and remains abreast of changes in applicable governmental regulations, sponsoring agency policies, and University policies. Other duties as assigned.
General Minimum Qualifications: Bachelor's degree plus a minimum of seven years' related experience required, including specific experience with grants and/or contracts financial administration.
Additional Specific Minimum Qualifications: Experience in finance and accounting required, preferably with a focus on higher education or research. Management experience required in a highly regulated operations and reporting environment. Proficiency in Microsoft Office (Word, Excel, PowerPoint, Access) required, along with a demonstrated ability to prepare financial reports and analyses, and present findings and recommendations. Demonstrated command of accounting principles and a demonstrated ability to collect and analyze data and evaluate information. Must be detail-oriented with strong organizational and problem solving skills, and have the ability to prioritize and manage multiple projects simultaneously. Must be a self-starter and capable of operating with minimal supervision. Excellent interpersonal, oral and written communication skills, including active listening skills, plus the ability to work closely and effectively with a diverse group of University administrators, characterized by strong consensus building and relationship building skills, essential. Must be able to negotiate issues and resolve problems. In addition, the successful candidate must be able to work well with all levels of management, both internally and externally, be flexible in nature, have sound judgment with an open and collaborative style of leadership that encourages teamwork and cooperation beyond the immediate team to the broader organization, and a strong role model, manager and coach. Must have a passion for excellent customer service and commitment to exceptional quality.
As a member of the National Collegiate Athletic Association (NCAA) and the Council of Ivy Group Presidents (Ivy League), it is imperative that members of the Columbia University community, in all matters related to the intercollegiate athletics program, exhibit the highest professional standards and ethical behavior with regard to adherence to NCAA, Conference, University, and Department of Intercollegiate Athletics and Physical Education rules and regulations.
Columbia University is an Equal Opportunity/Affirmative Action employer.
Internal Number: 126_167265
About Columbia University
Columbia University is one of the world's most important centers of research and at the same time a distinctive and distinguished learning environment for undergraduates and graduate students in many scholarly and professional fields. The University recognizes the importance of its location in New York City and seeks to link its research and teaching to the vast resources of a great metropolis. It seeks to attract a diverse and international faculty and student body, to support research and teaching on global issues, and to create academic relationships with many countries and regions. It expects all areas of the university to advance knowledge and learning at the highest level and to convey the products of its efforts to the world.