The Freeman Spogli Institute for International Studies (FSI) is a university-wide research and education institution at Stanford devoted to understanding the problems, policies, and processes that cross international borders and affect lives around the world. Through its interdisciplinary faculty and its 13 centers and research programs, the Institute advances knowledge and understanding of governance, health policy, migration, development, security, and the dynamics of regions such as Asia, Europe, and Latin America. The Institute's faculty lead interdisciplinary research programs, educate graduate and undergraduate students, and organize policy outreach that engages Stanford in solving some of the world's most pressing problems.
FSI is seeking a Finance Manager with management-level responsibility for finance and grants administration, including related accounting and administrative services, for FSI and its constituent centers and programs. Reporting to the FSI Associate Director for Operations, the Finance Manager helps to chart the strategic financial course; develops the annual spending plan; forecasts income and expenditures; manages endowments; allocates expenses among restricted as well as general funds, endowments, and various gift sources; tracks and reports on all donor gifts and activity; and provides ongoing analysis of budgetary concerns and opportunities. In addition, the Finance Manager overseas FSI accounting processes and policies, supervises a financial analyst, and serves as liaison with the Dean of Research office and all FSI program staff on financial matters. Thorough knowledge of Stanford policies, procedures and administrative organizational structures related to finance and grant management is essential.
Manage staff responsible for finance and control functions and manage day to day finance operations for a functional unit or within a school.
Manage the work of other employees, make hiring decisions, provide coaching and mentoring, manage performance, contribute to succession planning within area of responsibility.
Establish overall objectives or direction for a unit, project, or operational area. Plan, direct, and monitor all budgets for areas of responsibility, and manage business operation and administration of a functional unit or area; may lead a team in providing post award sponsored research administration and services.
Identify and resolve complex issues which may span multiple areas, apply ingenuity and creativity to problem analysis and resolution.
Oversee report preparation and analysis requiring the consolidation of multiple, complex financial and statistical data points.
Communicate financial policies and procedures; ensure accuracy, completeness, and timeliness for management financial processes and reports.
Collaborate with other colleagues on cross functional projects; contribute to solutions that may affect policy changes or the development of new controls or processes.
Participate in critical analysis of existing systems, policies, and procedures; recommend and implement approved solutions.
Contribute to projects in work area or unit; make decisions determining approach to managing and completing processes.
Represent the unit within the functional unit or school and to external constituencies.
* - Other duties may also be assigned
For consideration please submit resume and cover letter. A background check will be required for all final candidates.
Education & Experience:
Bachelor's degree and six years relevant experience or combination of education and relevant experience.
Knowledge, Skills and Abilities:
Advanced knowledge of Microsoft Office Suite
Knowledge of Oracle or other business financial systems.
Solid understanding of financial principles.
Advanced oral and written communication skills.
Ability to clearly and effectively present information to internal and external audiences, and all levels of management.
Strong analytical skills to review and analyze complex financial information.
Strong leadership and management skills with previous experience managing people, delegating workload and providing direction/corrections as necessary.
Knowledge of property management requirements related to Stanford or non-Stanford title of equipment and fabrications.
Demonstrated competency in project management of a high volume of work, some of which is cyclical.
If managing sponsored projects, ability to manage post and pre award administration for sponsored projects within his/her unit. Knowledge and fluency of governmental regulations and completion of Cardinal Curriculum level I and II.
Knowledge of procurement needs, including sole-sourcing, cost analyses, vendor requirements, and small business reporting.
Demonstrated experience working successfully with PIs, their administrative staff, and the office of sponsored research and external sponsors.
Demonstrated success in performing meticulous, high quality and compliant work.
Ability to interpret complex research and fiscal policies, assimilate information from a wide range of resources and act like a mentor and resource to others.
Certifications and Licenses:
Frequently perform desk-based computer tasks, use telephone, writing by hand, sort/file paperwork.
* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.
Routine extended working hours during peak cycles; travel to school/unit sites across university.
Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu.
Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.
Location: Dean of Research Schedule: Full-time Classification Level:
Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.
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Located between San Francisco and San Jose in the heart of Silicon Valley, Stanford University is recognized as one of the world's leading research and teaching institutions. Leland and Jane Stanford founded the University to "promote the public welfare by exercising an influence on behalf of humanity and civilization." Stanford opened its doors in 1891, and more than a century later, it remains dedicated to finding solutions to the great challenges of the day and to preparing students for leadership in a complex world. The University's thriving diverse community is comprised of nearly 7000 undergraduate students, 9000 graduate students, 2000 faculty members, 1900 postdoctoral scholars, and over 11,000 academic and administrative staff in seven schools including several interdisciplinary research centers and institutes. The campus spreads over 8000 contiguous acres and nearly all undergraduates live on campus. Stanford offers bachelor's and master's degrees in addition to doctoral degrees (PhD, MD, DMA and JD) plus a number of professional and continuing education programs and certifications. More at http://facts.stanford.edu and http://www.stanford.edu.