Washington University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity or expression, national origin, genetic information, disability, or protected veteran status.
This position is full-time and works approximately 40 hours per week. This is a 24 month position that is anticipated to renew up to three years or the life of the project.
Department Name/Job Location:
This position is in the Department of OCIO - Portfolio and Project Management. This position is for the Danforth Campus.
About the Initiative:
Washington University is embarking on an exciting, highly transformative effort to replace the Human Resources, Finance and Student administrative systems with an integrated ERP cloud solution. The overarching program is comprised of the system replacement projects, as well as a number of supporting projects and capabilities. Together, these initiatives will work to increase operational effectiveness and efficiencies for the university. The initiative provides an opportunity to be a part of a highly collaborative team, partner with individuals across campus and enjoy a newly remodeled and innovative workspace.
The Project Manager (PM) III position’s purpose is to direct and manage project work. The PM is responsible for implementaing an ERP/Finance system for the University and ensuring that the Project Team completes the project within budget, on schedule and within scope, and manages the project process per the standards and guidelines of the Portfolio and Project Management Office.
PRIMARY DUTIES AND RESPONSIBILITIES:
Develops project charter, budget and work breakdown structure (WBS) and other required components of the project plan (change management plan, scope management plan, cost management plan, risk management, procurement management plan, stakeholder management plan, communications management plan, quality management plan, human resource management plan)
Identifies needed resources, negotiates use of those resources, assigns responsibilities and develops timeframes to facilitate successful completion of project activities and deliverables
Lends expertise to teams and task forces
Coaches PM I resources
Uses methodology to develop plans, assign roles and responsibilities; authors improvements to methodology
Project Execution – Integration Management
Manages execution of project plans to support the ongoing needs of the IT department’s customers
Assigns work to project team and coordinates resources
Leads and motivates project team to meet specific deadlines while meeting customer satisfaction expectations
Assure all necessary project deliverables are completed according to specification in the quality plan
Track actual results to plan and analyze impact to report status: take corrective action
Manages the stated scope and requirements assuring changes are highlighted, understood and approved by owner
Assess and mitigate project risks and issues; engages project team to identify and resolve problems
Relies on extensive knowledge and professional discretion to achieve goals
Project Execution - Sponsor and Stakeholder Management
Create and execute project communication plan
Develop and communicate project goals, responsibilities, expectations, risks and feedback with all parties in a timely manner
Set and manage customer and stakeholder expectations specific to the project
Communicate project direction, approach, priorities, events and status to all project resources and business sponsors
Builds working relationships with team members, vendors and other departments involved in the projects
Influences decision-making on projects; works with key stakeholders, sponsors and senior management to secure acceptance and approval of deliverables
Project Execution - Manages Project Procurements and external service providers within span of control
Project Execution - Financial Management
Collaborate with Project owner to develop project budget
Manage project costs and forecast to budget
Identify and manage budget risk
Collaborate with Project Owner to identify and quantify impact of project changes on
Conducts lessons learned
Closes out any procurements
Ensures project papers and metrics are appropriately archived
Perform other duties as assigned
Bachelor’s degree or equivalent experience required
At least 7 years of relevant experience. Relevant experience includes leading work (or projects) in the IT industry demonstrating technical and/or business expertise; achieving resolution to complex technical or business issues, and providing direction and leadership to a project team
Demonstrated skills in project management and analysis, negotiation, systems analysis, leadership and team building, client relationship management, process improvement, strategic planning
Ability to work independently and proactively
Proven ability to creatively solve problems and to influence outcomes through persuasion, effective communications and relationship building
Strong familiarity with project management software such as MS Project
Prior experience implementing ERP or other large-scale enterprise software in a university
Prior experience in a clinical support IT environment
Prior experience in a higher education technology environment
Prior experience in a matrix management structure in which you rely on other leaders for delivery of portions of your service
Experience with ITIL framework
Extensive experience using project management and various systems development methodologies and Agile techniques
Experience managing project(s) that resulted in providing a new service
Demonstrated leadership qualities such as conflict/issue resolution
Ability to organize and work effectively in a matrix organization with cross-functional project teams from various departments and locations
Excellent organizational and communication skills, both verbal and written
Ability to work independently
Ability to learn quickly and adapt to new circumstances
Ability to work extra hours and adjust schedule and recognize the need to do so
Ability to adjust to changes in priorities and demands on time
Demonstrated ability to manage environments and leadership using metrics
Significant ingenuity and flexibility is expected
Applicant Special Instructions:
The work is normally performed in the offices located across Campus. There will be activities that require trips to many University offices and offsite locations.
The hiring range for this position is commensurate with experience.
Offers made for this position are contingent upon the successful completion of all required pre-employment screens, including a criminal background check, hair sample drug screen, and verification of required professional licenses, registrations, or certifications.
-Retirement Savings Plan -22 vacation days -8 Paid Holidays -Sick Time -Tuition benefits for employee, spouse and dependent children -Free Metro Link/ Bus pass -Free Life Insurance -Health, Dental, Vision -Health Savings Accounts (HSA) -Long Term Disability Insurance -Flex Spending Plan -Other Benefits
Human Resources website (hr.wustl.edu)
Internal Applicant Instruction:
Please attach a copy of your most current signed performance evaluation (completed within the last 18 months) to your online account. If you have not received a performance evaluation, you may provide two current signed letters of recommendation (written within the last 18 months), preferably to include one letter from either a current or recent former supervisor. To attach these documents, go to: My Career Tools, Add Attachment, Attachment Type – Performance Reviews or Letters of Recommendation.
Washington University in St. Louis, a medium-sized, independent university, is dedicated to challenging its faculty and students alike to seek new knowledge and greater understanding of an ever-changing, multicultural world. The University offers more than 90 programs and almost 1,500 courses leading to bachelor's, master's and doctoral degrees in a broad spectrum of traditional and interdisciplinary fields, with additional opportunities for minor concentrations and individualized programs. The faculty is composed of scholars, scientists, artists and members of the learned professions. They serve society by teaching; by adding to the store of human art, creativity, understanding, and wisdom; and by providing direct services, such as health care.
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