Associate Vice Provost for Finance and Administration
January 19, 2018
I. Summary of Position
Serve as the Chief Operating Officer for the Office of the Vice Provost for Undergraduate Education (VPUE); represent the Vice Provost in operational and financial matters, and act as chief advisor to the Vice Provost. Function in a critical leadership role to ensure financial services and administrative management that enable VPUE to achieve its strategic and operational goals. Serve as the principal steward of the VPUE's resources (i.e. financial, human and physical) and is responsible for matters related to the administrative and financial management of the VPUE including financial operations, budget and financial planning, facilities planning and management, human resources, information technology and security, faculty affairs, research administration and health and safety operations. Advocate for and represent VPUE priorities at University levels with specific concern for global business operations, residential partnerships, and university administrative leadership.
II. Core Duties
Preserve and enhance the VPUE's financial assets, including controls and management reporting; oversight of consolidated budget, capital plan, annual capital budget, fund application, expenditures and compliance; management and allocation of reserves and use of the school's endowment; development of models for new algorithms for the operating budget and for negotiation with school dean's offices, department chairs and business affairs.
Interpret and ensure all staff adhere to University personnel policies and procedures; also, in conjunction with the Vice Provost, responsible for Faculty Director billets, Academic staff compensation and related issues, and may oversee Faculty Director recruitment and retention; oversight of compliance with all applicable labor laws; oversight of development of internal programs and policies, and setting standards for carrying out University personnel philosophy; employee and labor relations management, classification and salaries, performance management, employment, staff training and advancement, and affirmative action; negotiation of compensation and perquisite packages for faculty engaged in VPUE academic programs.
Oversee facilities planning and management; oversight of VPUE supported construction and renovation; ensuring contract quality and control processes are followed in completion of capital projects on time and within budget; oversight of development and assignment of the VPUE's physical plant.
Ensure compliance with federal, state, and local laws and regulations governing health and safety; ensuring that all activities are conducted so that the health and safety of employees, students, visitors, the public, and the environment are protected; oversight of areas including hazardous materials and waste disposal, emergency planning, fire protection, industrial and chemical hygiene, electrical safety, and lab safety training.
Create the management and administrative infrastructure supporting VPUE; direct responsibility for the Departments of Human Resources, Finance and Administration, Facilities Planning and Management, Health and Safety, Information Technology; oversight of finances for all service centers, management of smaller units such as core facilities, multidisciplinary research programs, interdepartmental programs, and other interdepartmental or interschool entities as they may be developed; collaborative oversight of the management of all other academic and administrative departments.
Apply analytical and planning expertise as needed in support of administrative, financial and facilities management and program development activities.
Ensure VPUE's computing and technology needs are met. Work with university officials on designing and modifying university-wide information systems.
Serve as the VPUE's primary voice in a number of university-level forums, committees and task forces. Work closely with senior officers from across the institution to develop university policies, procedures and systems in a wide range of areas to make positive contributions to improve administration at Stanford.
* Other duties may also be assigned
Internal Number: 286951
About Stanford University
Located between San Francisco and San Jose in the heart of Silicon Valley, Stanford University is recognized as one of the world's leading research and teaching institutions. Leland and Jane Stanford founded the University to "promote the public welfare by exercising an influence on behalf of humanity and civilization." Stanford opened its doors in 1891, and more than a century later, it remains dedicated to finding solutions to the great challenges of the day and to preparing students for leadership in a complex world. The University's thriving diverse community is comprised of nearly 7000 undergraduate students, 9000 graduate students, 2000 faculty members, 1900 postdoctoral scholars, and over 11,000 academic and administrative staff in seven schools including several interdisciplinary research centers and institutes. The campus spreads over 8000 contiguous acres and nearly all undergraduates live on campus. Stanford offers bachelor's and master's degrees in addition to doctoral degrees (PhD, MD, DMA and JD) plus a number of professional and continuing education programs and certifications. More at http://facts.stanford.edu and http://www.stanford.edu.
Stanford University is a...n equal opportunity employer and is committed to increasing the diversity of its faculty. It welcomes nominations of and applications from women, members of minority groups, protected veterans and individuals with disabilities, as well as from others who would bring additional dimensions to the university’s research, teaching and clinical missions.