Salary is commensurate with experience and education
As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world.
UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty. All of which has allowed the UW to be nationally recognized as a Great College to Work For for four consecutive years.
The Department of Emergency Medicine has an outstanding opportunity for a Finance and Grants Manager to join their team. The Finance and Grants manager serves as a senior advisor to the Director of Finance and Administration, Associate Administrator, Chairman and other department leadership, providing financial guidance, background information, management advice and counsel concerning financial processes associated with the multiple missions of the department including clinical care, research and teaching. Under the general guidance of the Director of Finance and Administration for the Department of Emergency Medicine, the Finance and Grants Manager is primarily responsible for the management of the department's financial planning, reporting and analysis, educations programs financial operations, accounting operations, faculty, staff and trainee payroll and pre and post award grants and contract management.
Strategic Planning The Finance and Grants Manager participates in department strategic planning process.
Works with department leadership to formulate strategies for financial stability, compliance and efficiencies
Works with department leadership to assess and implement financial systems and processes to align with the overall mission of the department
Participate in the annual faculty funding process
Financial Planning, Reporting and Analysis The Finance and Grants Manager has fiduciary responsibilities of the department's multi-million dollar budget.
Develops financial plans for the Department of Emergency Medicine. This will include financial analyses, proposals and implementation plans for new programs, and the analyses to changes in existing programs.
Prepares and presents departmental annual budgets, monthly financial reports to department leadership and quarterly and annual reports to Dean's office
Direct and oversee all financial operations for the department, including allocation of resources, forecasting, and implementation of policies and monitoring of activities
Compile, interpret and communicate financial information to various audiences including the department leadership, faculty, and other stakeholder within UW Medicine
Develops and prepares monthly financial dashboards and metrics for the clinical, research and educational programs within the department. This includes reporting department reserve statements, faculty compensation benchmarks among other things.
Compiles financial data and completes financial surveys including but limited to SAEM survey, AAMC compensation survey and other questionnaires and surveys
Develops tools and systems to provide critical financial planning, analysis and decision support to department leaders
Educational Programs Financial Management (Residency and Fellowship Programs) The Finance and Grants Manager supports program directors, program managers, program coordinators and department leadership on the financial needs of the residency and fellowship programs.
Responsible for training and mentoring program coordinators and other educational support staff on university and department financial policies and procedures
Serves as a resource to program leadership in identifying department funds and/or other funding opportunities to support the educational mission of the department
Coordinates with program leadership, department director and the School of Medicine on all educational program budgets, including state, WWAMI and the single source budget
Faculty, Staff and Trainee Payroll The Finance and Grants Manager is responsible for the oversight of the faculty, staff, resident and fellow payroll for the Department of Emergency Medicine.
Serves as the payroll expert for the Department of Emergency Medicine ensuring compliance with use of appropriate budgets for direct hospital funded faculty, clinical shifts and shift buy-down, faculty effort certification, salary cap and other funding agency and university policies
Coordinates with department director, associate administrator and academic human resources manager on processing new appointments, compensation and costing allocations and medical center direct hospital funding for faculty, staff, residents and fellows in the university's HR and payroll system
Responsible for processing payroll transactions and for training staff who processes payroll.
Coordinates with faculty and staff on the tracking base shifts, TPS shifts, shift buy-downs, research and clinical contract FTEs.
Works with faculty and staff in the reporting of faculty clinical FTEs utilizing department and Dean's Office systems
Responsible for faculty payroll quality assurance, review and process improvement efforts. This includes reviewing Workday reports and comparing against internal systems and records.
Participates in the salary increase process related to faculty and staff and is responsible for validating and processing increases in the payroll system.
Processes payroll for the faculty practice plan via the Change Transaction Memorandums (CTMs).
Responsible for the semi-annual incentive eligibility process and reporting the semi-annual incentive payments to the Dean's Office and the medical centers for reimbursement
Participates in preparation of analysis and reporting related to faculty compensation such as AAMC survey
Accounting Operations The Finance and Grants manager is responsible for the accounting operations for the Department of Emergency Medicine.
Develops and directs accounting systems and processes to ensure accurate accounting and reconciliation of expense reimbursements, journal vouchers, deficit reporting and gifts and endowments
Has decision-making authority and must exercise independent judgment to facilitate the optimal use of the department's limited resources including approval for travel, purchasing and cell phone approval
Manages the department Pro-card program and ensures compliance with latest best practices for compliance and oversight
Designs, implements and ensures currency of procedures and documentation to assure fiscal compliance with the University involving budget management
Grants and Contracts Management The Finance and Grants Manager serves as the grants and contract administration expert for the Department of Emergency Medicine and serves in an advisory role to faculty and research staff on regulatory and compliance issues, grants and contracts, and related UW administrative processes.
Serves as an expert resource for the department research program by working with investigators and staff for ensuring grants and contract processes are compliant with funding agency and university's policies and procedures
Provide overall management of new grant proposals, including preparation of eGC1s and proposal budgets
Mentor new investigators in research funding process
Determines and advise investigators on the viability of proposed resource allocation, including faculty and staff salary costing allocations
Prepare monthly budget reports and review with investigators and department leadership and staff to ensure compliance with proposal activities.
Utilizes multiple financial and record keeping systems to perform analyses of grants and contract budgets
Projects future expenditures and communicate status and progress with investigators
Oversee the review of FECs and GCCRs
Supervision and Leadership
Supervises, trains and mentors fiscal staff
Provides training and orientation to new faculty and staff as it relates to fiscal and grants managements processes
Maintains strong working relationships with department faculty, staff and trainees, Dean's Office, Medical Centers and other UW/UWP offices
Serves as the department liaison with the various UW central offices including: CRBB, MA&A, GCA, OSP, ISC, Purchasing, Travel Office and others
Special projects and other duties as requested on an ad hoc basis
As a UW employee, you will enjoy generous benefits and work/life programs. For detailed information on Benefits for this position, click here.
Bachelor's degree in accounting, business or other related field and at least four years of increasingly responsible experience in a University academic position.
Experience in managing grants, other agreements with a wide variety of sponsors, timetables, contracting arrangements, etc.
Able to quickly analyze and prioritize multiple competing demands, work well under pressure and meet deadlines.
Flexible in the face of changing priorities.
Excellent written and oral communication skills.
Proven accuracy and attention to detail.
Self-motivated and able to work independently, as well as collaboratively.
Excellent office computer skills to include MS Word, Excel, and willingness to learn other applications/programs as necessary.
Strong interpersonal skills.
Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.
Familiarity and understanding of University of Washington budgetary policies and procedures and federal grant and contract policies and procedures
Working knowledge of UW applications to include Workday, SIMS, MyFD, SAGE, FIN, BGT, etc.
Advanced excel experienceFamiliarity and understanding of University of Washington fiscal policies and procedures.
Working knowledge of UW applications to include Workday, SIMS, MyFD, SAGE, FIN, BGT, etc.
CONDITIONS OF EMPLOYMENT
Appointment to this position is contingent upon obtaining satisfactory results from a criminal background check.
Application Process: The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Workforce Authorization, Criminal Conviction History, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select Apply to this position. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your My Jobs page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergra...duate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.