Assistant Director for Finance, Grants, & External Relations
University of Minnesota, Twin Cities
January 9, 2018
51126.40 - 86923.20
<p><span style="font-size:12px;"><span style="font-family: arial, helvetica, sans-serif;"><strong>Assistant Director for Finance, Grants, & External Relations</strong></span></span></p><p><span style="font-size:12px;"><span style="font-family: arial, helvetica, sans-serif;"><strong>Job Code 8223P3: Financial Professional 3</strong></span></span></p><p><span style="font-size:12px;"><span style="font-family: arial, helvetica, sans-serif;"><strong>Hubbard School of Journalism and Mass Communication</strong></span></span></p><p><span style="font-size:12px;"><span style="font-family: arial, helvetica, sans-serif;">The Hubbard School of Journalism and Mass Communication (HSJMC) in the College of Liberal Arts (CLA) at the University of Minnesota, Twin Cities invites applications for the position of assistant director for budget planning and financial management, grant development and administration, and external relations and development (Job Code 8223P3: Financial Professional 3). This is a 100%-time continuing civil service position beginning February 2018 (or as soon as possible).<br /><br />This position reports to the Director of the Hubbard School of Journalism and Mass Communication. This position is a strategic partner to the director, the directors of graduate and undergraduate studies, academic program directors, the associate director for student services, and the administrative manager. This position provides senior-level professional support in the areas of budget planning and financial management, grant development and administration (pre- and post-award grants management), and external relations and development. This position works closely with CLA Fiscal Administration, with CLA’s Office of Research and Graduate Programs, University Sponsored Projects Administration, and CLA’s Office of Institutional Advancement.<br /><br /><strong>Budget & Financial Management (40% effort)</strong>. This position leads and directs the financial activities of the HSJMC, including budget development and analysis; financial administration; expenditure and income forecasting; long-range financial planning, contracts and grant applications and management, endowment projections, and year-end reports, etc. This position provides the director and the administrative manager with budget analysis and strategic financial planning advice to enable the unit to manage its financial resources effectively.<br /><br />Prepare and interpret reports, budgets, and forecasts; monitor accounts, documentation, and financial statements; undertake research into donor relationships and planned giving; advise on strategic planning involving use of donated funds; develop and manage financial systems/models for undergraduate and graduate scholarships, fellowships, and research and travel award administration; and monitor effectiveness of internal controls and accounting.<br /><br />Assists the director and the administrative manager in the fiscal administration, budget development, and strategic financial planning in the unit; researches and prepares recommendations for major purchasing and contracting decisions; provides reports and budget analyses to director and administrative manager to support their financial decision-making; develops customized queries, using financial system reporting tools, to compile, analyze, interpret and summarize financial data, at the request of the director, administrative manager, faculty, principal investigators, and other account holders, to complete specialized reports and to inform fiscal planning in the unit.<br /><br />Facilitates financial policy orientation for newly-hired faculty and new graduate students in the unit; provide guidance about contracts for professional services, allowability of business expenses and documentation requirements, hosting visitors, and hiring and managing student workers; train and mentor staff involved in procurement and employee payment processes; advises and assists staff in the application of financial policies and procedures. Serves as the unit’s primary liaison to the Financial Service Team and College Fiscal Administration; reviews and acts as Departmental Approver on financial transaction documents.<br /><br /><strong>Grants Development & Administration (40%)</strong>. This position supports sponsored and non-sponsored grant proposal development for faculty and graduate students, and provides budgetary management for grant recipients. This position studies internal and external funding announcements, requirements and proposal guidelines; coordinates sponsored project orientation opportunities for new researchers; and collaborates with the director of graduate studies and graduate faculty on presentations about proposal development and grant management. This position serves as liaison between principal investigators (PIs) and Sponsored Project Administration (SPA); coordinates grant proposal activity with CLA’s grants writers and grants management staff; and facilitates award budgets in consultation with unit accountant and CLA Fiscal Administration.<br /><br />This position consults with faculty and graduate students to define research objectives; prepares cost projections and develops budgets and budget narratives based on project scope, timeline and deliverables; advises on proposal preparation, submission processes, and grant management requirements; and works with new researchers to access University and sponsored funding systems. This position consults with grant recipients on matters such as award terms, sponsor and funding guidelines, effort, cost-sharing, and reporting requirements; monitors timelines to facilitate timely completion of extension requests, invoices and reports; and identifies and resolves issues with proposals and budgets.<br /><br />This position coordinates sponsored projects and sub-awards with collaborating institutions prior to proposal submission and post-award; determines collaborating institution’s requirements, rates, and procedures; obtains budget approvals and letters of intent as needed; and interprets grant and contract regulations and guidelines. This position applies certified approver knowledge to plan research activity; prepares proposal submissions adhering to complex administrative and regulatory requirements; and reviews research expenditures to ensure regulatory compliance and adherence to award terms and University policy.<br /><br /><strong>External Relations & Development (20%)</strong>. Strategizes with the director on managing donor external relations; guides the development and execution of the HSJMC’s capital campaign strategic plan; acts as HSJMC’s staff liaison to CLA’s Office of Institutional Advancement; manages complex donor relationships and handles all correspondence and external relations related to the capital campaign; administers department’s donated funds in Donor Management System; partners with director to develop long-range, sustainable financial plans for the use of endowed funds; consults with director of graduate studies and develops spending plans for donated funds intended for graduate student support, including fellowships and scholarships, and research and travel support; consults with director of undergraduate studies and develops spending plans for donated funds intended for undergraduate student support, including scholarships, funding for research and travel expenses, and funding for registered student organizations; and enters stewardship plans in STAR.</span></span></p>
<p><span style="font-size:12px;"><strong>Required Qualifications</strong>. B.A./B.S. degree plus at least four (4) years of full-time professional work experience in budget planning and financial management, grant development and administration (pre- and post-award grants management), and external relations and development; or a combination of related education and/or professional work experience to equal eight (8) or more years. <br /><br /><strong>Preferred Qualifications</strong>. M.B.A. degree plus at least five (5) years of full-time professional work experience in budget planning and financial management, grant development and administration (pre- and post-award grants management), and external relations and development; or a combination of related education and/or professional work experience to equal ten (10) or more years. At least five (5) years of demonstrated successful professional experience in sponsored project proposal development and grant management, and/or in higher education financial administration is strongly preferred.<br /><br /><strong>Key Skills & Attributes</strong>. Evidence of excellent oral/written communication and interpersonal skills; financial systems awareness and expertise (EFS, DMS, STAR, etc); self-motivation, initiative, and the ability to work as part of a team. Excellent problem-solving, analytical, technical, IT, and mathematical abilities are crucial. A successful candidate will have the ability to understand, interpret, and research complex and varied policies, regulations, and laws; think critically and work with collegially in order to successfully resolve questions and issues for faculty, staff, and colleagues; communicate timely and professionally to a diverse range of individuals; multitask and prioritize effectively; demonstrate strong attention to detail; and be a lifelong learner.</span><br /> </p>
The University of Minnesota, founded in the belief that all people are enriched by understanding, is dedicated to the advancement of learning and the search for truth; to the sharing of this knowledge through education for a diverse community; and to the application of this knowledge to benefit the people of the state, the nation, and the world.