ADMINISTRATIVE ASSISTANT/Dept.of OFFICE OF THE CFO/FINANCE
SUNY Downstate Medical Center
December 24, 2017
Brooklyn, New York
DUTIES: This position supports the Office of the Chief Financial Officer (CFO) as well as the other departments that fall under the CFO as needed. It reports to the Executive Assistant to the CFO and Financial Operations Administrator. The ideal candidate must possess a positive attitude, pleasant friendly disposition, be proactive and an enthusiastic and reliable team player. The candidate should be able to work effectively with minimal supervision. Should have the ability to handle confidential information with discretion, work in a fast paced environment, and be able to multi-task. RESPONSIBILITIES INCLUDE: Answer, screen and prioritize phone calls (must have good phone etiquette and clear enunciation) Greet visitors; assess requests and resolve or refer to appropriate staff. Sort, screen, and distribute incoming and outgoing mail. Preserve office supply inventory levels and manage ordering. Deliver requisitions and other important documents from department to department in a timely manner throughout the entire campus. Responsible for office filing and filing historical records (requires lifting of file boxes and other items weighing up to 35 lbs.) Data Entry: update electronic records. Prepare packages to ship via interoffice, USPS, UPS, FedEx (must be organized and able to keep track of details.) Generate memos, emails and reports when appropriate. Assume responsibility for maintenance of office equipment, including computers, copy machines and fax machines. Exceptional customer service skills, over the phone and in person, with our customers and internal departments. Back up support to the Budget Assistant. Assist in moving office furniture or other heavy items as requested. Assist with special projects as directed. (DUTIES AND RESPONSIBILITIES ARE NOT LIMITED TO THE ABOVE POSITION DESCRIPTION) QUALIFICATIONS: REQUIRED: Three plus (3+) years experience in an administrative capacity. One plus (1+) years customer service experience. Strong interpersonal communication skills. Excellent written and oral communication skills. Candidate should be proficient in Microsoft Office Suite, Microsoft Outlook. Familiarity with mobile technology. PREFERRED: Bachelor's degree. Additional Info: * Represents Location Pay for full-time appointees. Hours of work: 9:00am - 5:00pm; Days of week: M-F; Hours per week: 37.5. THIS IS A REPOST.Closing Date: Open Until Filled STATE UNIVERSITY OF NEW YORK IS AN EQUAL OPPORTUNITY / AFFIRMATIVE ACTION EMPLOYER
SUNY Downstate's College of Medicine, Health Related Professions, Nursing and its School of Graduate Studies offer students a broad professional education that will prepare them for practice or careers in any location and community. This education provides exceptional opportunities for those students with a commitment to promoting health in urban communities and addressing the complex challenges o...f investigating and preventing diseases that confront clinicians, educators, and researchers in such an environment. This special aspect of Downstate's unique mission is reflected in the students it attracts and selects, the vast majority of whom are drawn from the New York City Metropolitan area. Many of these students are members of minority and cultural groups underrepresented in the health professions, and/or come from families of first-generation immigrants or from economically disadvantaged backgrounds.
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