Stanford University's Center for International Security and Cooperation (CISAC), within the Freeman Spogli Institute for International Studies (FSI), is one of the nation's leading research centers devoted to addressing the most pressing international security problems. Through the production of policy-relevant research, teaching and training of the next generation of security scholars and leaders, and advice to and engagement with policy makers, CISAC seeks to build a safer world.
CISAC is searching for an experienced Finance and Research Administration Manager. Reporting to the Associate Director for Administration and Finance, the Finance and Research Administration Manager manages the finances and grant administration for CISAC. The Finance and Research Administration Manager is responsible for budgeting and forecasting for the Center, applying policies, precedents, and systems within context of internal policies and external regulations. This role also manages the preparation of budgets for grant proposals and/or post award financial reporting on grants, contracts, program projects, and federal grants.
Note: Not all unique aspects of the job are covered by this job description
Financial Management and Analysis (approximately 30% of time)
Contribute to development of budget, forecasting, and analyses to be used for key activities or decision making.
Perform structured analysis; conduct data mining; identify, clarify, and investigate discrepancies and exceptions; proactively develop solutions and processes.
Maintain, reconcile, review, combine, and validate financial data sets and accounts, utilizing financial reports, financial databases, and key financial information.
Resolve issues within immediate work unit; Perform preliminary analysis, recognize exceptions and recommend solutions that may require policy changes or the development of new processes.
Ensure works complies with complex internal policies and external regulations which may require interpretation.
Participate as a member of the CISAC team and contribute to management strategy through communication and collaboration with others.
Research Administration (approximately 70% of time)
Participate with principal investigator in the preparation of the administrative components of proposals within parameters of sponsored and non-sponsored research guidelines. Oversee and communicate submission process, both paper and electronic; review documents for completeness and compliance.
Develop, prepare, and finalize project budgets, and provide budget justification.
Serve as liaison and active partner between principal investigators, Office of Sponsored Research, research groups, and other departments; respond to sponsor inquiries.
Review and approve expenditures, advise on post award spending and commitment activity, and oversee compliance related to fund and revenue.
Develop and communicate reports supporting project status; create effective forecasting and decision aides.
Participate in contract closeout process; submit final reports and certificates. Compile information and documents needed for audit inquiries.
Understand, apply, and advise on university and government policies for projects.
Serve as a resource on subject area and overall technical resource to principal investigator and other university staff.
Participate in and contribute to process improvements. Lead other staff in group projects.
For consideration please submit resume and cover letter. Final candidates must successfully complete a background check.
Located between San Francisco and San Jose in the heart of Silicon Valley, Stanford University is recognized as one of the world's leading research and teaching institutions. Leland and Jane Stanford founded the University to "promote the public welfare by exercising an influence on behalf of humanity and civilization." Stanford opened its doors in 1891, and more than a century later, it remains d...edicated to finding solutions to the great challenges of the day and to preparing students for leadership in a complex world. The University's thriving diverse community is comprised of nearly 7000 undergraduate students, 9000 graduate students, 2000 faculty members, 1900 postdoctoral scholars, and over 11,000 academic and administrative staff in seven schools including several interdisciplinary research centers and institutes. The campus spreads over 8000 contiguous acres and nearly all undergraduates live on campus. Stanford offers bachelor's and master's degrees in addition to doctoral degrees (PhD, MD, DMA and JD) plus a number of professional and continuing education programs and certifications. More at http://facts.stanford.edu and http://www.stanford.edu.
Stanford University is an equal opportunity employer and is committed to increasing the diversity of its faculty. It welcomes nominations of and applications from women, members of minority groups, protected veterans and individuals with disabilities, as well as from others who would bring additional dimensions to the university’s research, teaching and clinical missions.