The Associate Director for Finance and Administration (ADFA) will provide management of financial, administrative and operations-related functions for Stanford Introductory Studies (SIS), a unit of the Vice Provost for Undergraduate Education (VPUE). In collaboration with the faculty director and senior staff of the program, this position is responsible for budget development and management of financial transactions as well as leadership for the entire range of administrative functions including financial resources, personnel and facilities. The ADFA will serve as a key liaison with VPO / HR on matters involving both administrative and academic/instructional staff.
This is a dynamic position that requires flexible and creative administrative leadership reflecting a comprehensive understanding of complex organizations. The ADFA ensures the consistent and efficient functioning of processes and systems supporting all SIS programs. The ADFA will exercise independent judgment in setting priorities and in identifying and solving problems, informed by a strong grasp of the relationship between administrative tasks and the educational mission of the unit. The ADFA will manage a staff of three administrative professionals. With a staff of 12 FTE and a budget of $11M, SIS programs offer courses for the Thinking Matters liberal arts requirement and other curricular programs for first and second-year students -- Introductory Seminars, Sophomore College, and Arts Intensive.
II. Core Duties
Responsible for hiring and retaining staff, career coaching, personal/professional development for direct reports, and overall consistent professional performance of staff employees. Ensure work completion within schedule and constraints. Manage staff in the day-to-day operations in support of curricular programs in which 300+ faculty from the seven Schools of the University teach courses for all first- and second-year students.
Evaluate business processes and operational and/or financial effectiveness. Analyze and resolve complex issues and provide alternative solutions as necessary. Lead process improvement for immediate unit.
Manage finances across all sources for the annual budget, including developing, monitoring, analyzing, forecasting, and reporting.
Guide supervisors in the interpretation and implementation of human resources policies, procedures, and programs, independently or in collaboration with human resources managers.
Interpret, implement, and ensure compliance with university academic and administrative policies and procedures within the unit. Recommend new internal policies, guidelines, and procedures.
Analyze unit needs and make recommendations to leadership for changes in staffing, facilities, health and safety compliance, finance, technology, and/or administrative functions. Work with the SIS unit leadership and the Vice Provost's Office to allocate and manage resources for program activities and interests.
Manage and coordinate grants and contracts for the department. Ensure compliance with institutional and external requirements.
Represent the unit's business and academic operations within the organization/school.
Manage student and faculty program and payroll administration for the unit.
Located between San Francisco and San Jose in the heart of Silicon Valley, Stanford University is recognized as one of the world's leading research and teaching institutions. Leland and Jane Stanford founded the University to "promote the public welfare by exercising an influence on behalf of humanity and civilization." Stanford opened its doors in 1891, and more than a century later, it remains d...edicated to finding solutions to the great challenges of the day and to preparing students for leadership in a complex world. The University's thriving diverse community is comprised of nearly 7000 undergraduate students, 9000 graduate students, 2000 faculty members, 1900 postdoctoral scholars, and over 11,000 academic and administrative staff in seven schools including several interdisciplinary research centers and institutes. The campus spreads over 8000 contiguous acres and nearly all undergraduates live on campus. Stanford offers bachelor's and master's degrees in addition to doctoral degrees (PhD, MD, DMA and JD) plus a number of professional and continuing education programs and certifications. More at http://facts.stanford.edu and http://www.stanford.edu.
Stanford University is an equal opportunity employer and is committed to increasing the diversity of its faculty. It welcomes nominations of and applications from women, members of minority groups, protected veterans and individuals with disabilities, as well as from others who would bring additional dimensions to the university’s research, teaching and clinical missions.