The Director of Finance will play a vital role in the business operations of the school, including finance, accounting, and human resources. He or She is responsible for the general ledger and accounting of the school’s finances working with the Head of School, leadership team, and the Board of Trustees. He or she will join a team constantly looking to improve customer service for faculty, staff, students, and parents. The ideal candidate embraces working with students and faculty in a supportive and collaborative K-8 environment, assisting teachers to make a lasting and meaningful impact on each student. The position reports to the Head of School and will work closely with the Director of Operations.
Aspen Country Day School recently completed a long-range plan that prioritizes organizational well-being, and the Finance Director will work to achieve the goals of the 2020 InSIGHT Strategic Plan for ACDS: www.aspencountryday.org/strategicplan
Ideal candidate will have Independent School experience. Essential Duties and Responsibilities Finance & Accounting
• Collaborate with the Head of School, leadership team, and Trustees to develop and monitor all aspects of a $7-$8 million operating budget in addition to endowment and cash reserve investments;
• Develop and oversee financial policies, procedures, and internal controls to safeguard assets, protect confidential information, and ensure accurate financial reporting;
• Oversee tuition billing and collection, accounts payable, financial aid, contracting, payroll, accounting and reporting, regulatory reporting and compliance;
• Administer the annual budget and multi-year forecasting process to align with the School's goals and mission;
• Prepare and present weekly operating reports and monthly financial statements for administration;
• Provide a monthly report of expenditures for use of each individual budget center within the school;
• Establish a plan and schedule for the preparation of the annual budget that will permit the setting of the succeeding year’s tuition at a Board of Trustees meeting in January;
• Provide relevant financial data and reports to the Head of School, division and department directors, Finance Committee and the Board;
• Create, publish, and update Accounting and Tax Compliance Policies and Procedures manual as needed;
• Work with Admissions and Billing to ensure accurate and timely invoicing and the sharing of payment and student information, and oversee communication with parents in terms of financial issues;
• Manage investment portfolio, providing regular updates to the Finance Committee and Investment Committee;
• Control cash flow through the organization and maintain the integrity of funds, securities, and other financial instruments;
• Work collaboratively and meet regularly with the Development Office to ensure accurate financial data reporting, best practices and fiscal accountability policies and current tax laws;
• Participate in the development of school strategy and capital projects, providing recommendations, financial analysis, projections, and other data to inform the process;
• Collaborate with and assist the Head of School and the Board of Trustees in meeting fiduciary responsibilities;
• Work with Admissions to review Tuition Assistance applications and awards in coordination with the overall budget and board goals;
• Approve payroll;
• Prepare financial statements in accordance with GAAP and FASB rules;
• Coordinate the annual audit (School and 403(b) plan), preparing and reviewing schedules as necessary for auditors and actuaries; and
• Prepare annual Forms 990, 5500 and ensure tax compliance; and • Support the Board’s finance committee as necessary.
• Be a member of the facilities team to assist in setting up and supporting school events as needed;
• Substitute for faculty absences by covering classes and duties as schedule allows;
• Participates in at least one faculty committee during the school year; and
• Other duties as assigned by Head of School.
• Minimum of a BA or BS
• MS, MBA, CPA or relevant degrees/certification
• Strong finance and operation experiences with 10+ years in similar work capacity, preferably in a school setting
• Knowledge of investment strategies and techniques; demonstrated record of generating positive return on institutional investments
• Strong problem-solving and communication skills, with the ability to establish trust
• Exceptional written, oral, interpersonal and presentation skills with all levels
• Ability to think ahead and plan over a five-year time span
• Strong technology skills
• Demonstrated leadership qualities – organizing people and processes
• Consistently exercises discretion and good judgment
• High ethical standards
Physical Demands and Work Environment
The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions for the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Physical demands: While performing the duties of this job, the employee is required to sit in on meetings and work on a computer for long periods of time; and is occasionally required to walk, reach with hands and arms, balance, stoop, talk, and hear. The employee must occasionally lift and/or move up to 40 pounds. Specific vision abilities required by the job include close vision, distance vision, and the ability to adjust focus.
MISSION: Aspen Country Day School, through its commitment to rigorous academics, creative arts, and outdoor education, ignites curiosity, confidence, and critical thinking. In an inspiring mountain setting, our nurturing community encourages students to strive for individual excellence and instills in them a lifelong love of learning, sense of purpose, and responsible citizenship.
Aspen Country... Day School welcomes children from throughout the Roaring Fork Valley from pre-kindergarten through middle school. Located at a campus on Castle Creek, it is fully accredited by the Association of Colorado Independent Schools and is a member of the National Association of Independent Schools. Country Day is known for its high teacher-student ratio, its strong arts, outdoor education, and foreign language programs, and its traditional private-school environment of courtesy and friendship.
A rigorous curriculum emphasizes the importance of a personal approach to learning, giving each student the skills required to fulfill his or her potential. The academic program is traditional and well rounded. Language Arts, Mathematics, Science, and Social Studies are balanced by a complementary curriculum in Music, Art, Drama, and Physical Education. French and Spanish are introduced in the earliest grades. Technology is integrated into the daily learning of all students. The landmark Outdoor Education program takes students into the Western mountains and desert for lessons not only in skiing, rock climbing, and route-finding, but also in self-reliance and cooperation.