A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.
Student Life Budget and Finance (SLBF) provides all financial activities for Student Life. SLBF has 29 full time employees.
Student Life Human Resources (SLHR) provides all HR activities for Student Life. SLHR has 12 full time employees.
This position will provide Office Management for both Student Life Budget and Finance and Student Life Human Resources with an average of 50% of time devoted to each department. The tasks listed will be carried out for both departments and their Directors.
Support the general administrative needs of the department
Maintain calendar for the Directors, scheduling appointments and meetings
Coordinate events, workshops, and meetings; including reserving venue and catering, correspondence, technology and materials, assist speaker/facilitator
Assist with the maintenance of departmental policies and procedures
Assist with the maintenance of department information on web site
Maintain general information about the unit internally
Record meeting minutes as needed
Assist in the preparation of presentations, general communication and reports
Handle communications, information and data with sensitivity and confidentiality
Purchase office supplies, equipment and services for the department
Work on special projects as assigned by the Directors
Manage and coordinate department requests for facilities installations, repairs, moves, and cleaning
Identify and report office equipment requiring replacement
Coordinate use of facilities, services and equipment among staff of the department
Serve as liaison to technical support and NWCC building manager
Maintain the equipment inventory
Assist Directors and department with tracking work, metrics, and other stats as needed
Assist Directors in reconciliation of department expenditures
Ensure departmental compliance with UM financial policies and procedures
Assist Financial Staff with their projects as needed
Human Resources 20%
Support departmental human resources activities – prepare forms and coordinate routine activities with SL Human Resources including recruitment, hiring, changes in salary and funding source of full-time, temporary employees and work study students
Provide administrative support for recruitment activities including scheduling, communications, preparing data and reports for offers, etc.
Coordinate onboarding of new department staff, including scheduling; arranging space, equipment and system access as needed; and training on departmental policies, procedures, and general office systems
Manage HR Staff recognition program for monthly HR Staff Meetings
Manage employee exit processes as defined by the checklist
Ensure departmental compliance with UM human resource policies and procedures
Assist HR Staff with their projects as needed
A minimum of a High School Diploma
Minimum of three (3) years of experience in an administrative assistant role supporting more than one administrative position
Previous demonstrated experience and strong proficiency working with Microsoft Office applications and Google mail
Must be legally authorized to work in the United States without sponsorship
Bachelor’s degree in business administration or related field
Knowledge of the University of Michigan environment and business policies and procedures
Actual salary commensurate with experience, education and equity factors.
Relocation will not be offered for this position.
These are the criteria that the hiring team will be evaluating the candidate for:
Excellent interpersonal communication, written communication, and customer service skills
Excellent organizational, analytical, problem-solving, and decision-making skills
Attention to detail, high degree of accuracy and a commitment to confidentiality
Ability to multitask, meet deadlines, and adapt to changing demands and priorities
Ability to work independently and to contribute and collaborate effectively as a team member
Ability to take initiative in all areas of responsibility
Ability to work in a diverse environment and be sensitive to multicultural issues
The position will be located in an office environment, working primarily at a desk with computer
The University of Michigan is an equal opportunity/affirmative action employer.
A great university is made so by its faculty and staff, and Michigan is recognized as one of the best universities to work for in the country. The Michigan culture is known for engaging faculty and staff in all facets of the university to create a workplace that is vibrant and stimulating.For two consecutive years, the Chronicle of Higher Education has placed U-M in its "Great Colleges to Work For..." survey. In particular, the university earns high marks for strong relations between faculty and administrators, a collaborative system of governance, strong pay and benefits, and a healthy work/life balance.
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MFM 550 W. Frontage Road Ste. 3600 Northfield, IL 60093