Salary is commensurate with experience and education.
As a UW employee, you will enjoy generous benefits and work/life programs. For detailed information on Benefits for this position, click here.
As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world.
UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty. All of which has allowed the UW to be nationally recognized as a Great College to Work For for four consecutive years.
UW Finance & Administration (UW-FA) is the largest and most diverse administrative UW department. UW-FA is led by the Executive Vice President for Finance & Administration and the senior leadership team. UW Finance & Administration consists of several major UW departments including Finance (Controller, Financial Accounting, Grant & Contract Accounting, Management Accounting & Analysis, Student Fiscal Services), Enterprise Business Services (Procurement, Office of Public Records, Creative Communications, Data Group, Mailing Services, Global Support, Tax Management), Treasury, Strategic Consulting, UW Sustainability, Business Diversity Program, Integrated Services Center, Facilities Services, Capital Planning & Development, UW Information Technology, Internal Audit, and Human Resources and has an annual operating budget of approximately $450M and 2,400 FTE.
UW-FA has an outstanding opportunity for Director of Finance and Administration.
The Director of Finance & Administration (DFA) for UW-FA reports directly to the Associate Vice President and Chief of Staff (COS) for the Executive Vice President for Finance and Administration (EVPFA). The DFA provides budgetary vision, leadership, planning, coordination, organizational analyses, recommendations for resource allocation, and comprehensive administrative support functions for UW-FA. The Director will work closely with the COS in overall resource management, budget and financial activities, administration, and space management for all UW-FA departments.
The DFA works collaboratively with leadership in all UW-FA areas; using a consultative approach to assist and advise units in effective resource management; establishing approaches to allow resource transactions to be performed easily and efficiently while proactively keeping people informed regarding the status of resources affecting their areas.
This position directly supervises two Financial Analysts, a Fiscal Specialist, and student support personnel. The DFA must develop strong and effective relationships with various other Business Officers, Administrators, and financial personnel throughout UW-FA. The DFA is the primary financial and administrative contact between UW-FA and the rest of the university community, including the Office of Planning & Budgeting (OPB).
This position is an integral member of the UW-FA team and must be adaptable, flexible, and able to manage a high volume of work. The position requires an innovative, creative, highly motivated, team-oriented individual, and a proactive and positive business approach focused on meeting current and future needs.
The DFA effectively builds consensus among peers with conflicting budgetary, personnel and resource allocation goals and objectives. The DFA provides budgetary leadership promoting flexible processes and effective use of resources, and identifies opportunities for alternative solutions. Exceptional negotiating skills are used to foster a team environment among budget personnel and executives for all UW-FA areas. The DFA facilitates financial, personnel, and resource allocations between unit executives, budget personnel, OPB and the University. The DFA develops and provides comprehensive, as well as targeted and specific, financial analyses and reporting for executive decision making including all sources and uses of funds. Additionally, the DFA will work directly with the COS to provide financial analysis support to Strategic Consulting--the EVP unit that provides process improvement and organizational analysis capabilities to EVPFA departments and to the broader UW campus.
DIMENSIONS AND IMPACT:
UW-FA is the largest administrative unit on campus supporting a diverse set of activities. While there are many formal policies to be followed, there are many new and uncharted areas requiring critical thinking and analyses while balancing risk and return to the University. Late-breaking news often involves high-level analyses with a quick turnaround-time so that senior leadership can advise the UW President and Provost, especially during the legislative season and times of economic challenge.
The DFA fosters an environment of teamwork and collaboration to support the mission and vision of the EVPFA. The DFA provides vision, leadership, planning, coordination and management for the resources of a comprehensive administrative structure.
Financial Analysis and Reporting
Lead and oversee creation and consolidation of annual pro formas across UW-FA
Develop and maintain routine and customized reports as requested by the COS
Develop targeted ad-hoc analyses as requested by COS
Lead the efforts across UW-FA to
Allocate pro-staff merit increase pools
Submit annual year-end financial checklist
Ensure compliance with all Federal, State, local and university regulations
Collaborate with OPB and departmental units to
Develop combined budget submissions
Develop customized analyses as required
Receive and distribute annual allocations & process other budget revisions
Review and reconcile any budget deficits
Collaborate with campus partners on overall campus allocations such as the technology recharge fee, HR/Payroll allocations, etc.
Overall coordination of departmental space usage
Provide thought leadership around financial and administrative practices to best benefit the University.
Oversee the work of Junior and Senior Analysts.
Bachelor's Degree in business or related field, Master's Degree preferred.
Nine or more years' experience in financial management and administration in higher education.
Ability to communicate effectively, both orally and in writing.
Demonstrated ability to think strategically, analyze data, produce clearly articulated reports and projections, and financial forecasts.
Ability to participate in a team environment and build consensus with strong negotiating skills based upon a win-win approach.
Flexibility, multi-tasking ability, strong interpersonal skills, detail oriented and ability to work under pressure and meet tight deadlines with multiple interruptions are a must.
Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.
Demonstrated experience in analyzing and presenting financial information originating from multiple, large volume sources, using basic statistical methods where needed.
Strong data mining skills.
Demonstrated experience using advanced spreadsheet, database, and other technology applications for financial and administrative purposes.
Working knowledge of financial planning, basic accounting, reconciliation and monitoring of expenditure cycle times, spending patterns and forecasting.
Excellent oral and written communication, presentation, and analysis skills.
Familiarity with a variety of UW systems and policies, especially related to budgets, payroll/HR, procurement, travel (Workday, BGT, OPUS, OWLS, MyFD, UWHires, EDW & Financial Cubes).
High degree of professionalism, integrity and ownership needed; must be customer-committed and results-oriented. Experience with Lean or other process improvement techniques highly desirable.
Computer skills: highly proficient in a variety of financial and database management software applications.
CONDITIONS OF EMPLOYMENT:
Appointment to this position is contingent upon obtaining satisfactory results from a criminal background check.
Office environment with occasional travel to Bothell and Tacoma campuses
Application Process: The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Criminal Conviction History, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select Apply to this position. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your My Jobs page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergra...duate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.